Secretary (OA)

Washington, D.C
Jul 10, 2019
Jul 16, 2019
Full Time


The Associate Chief Counsel (Procedure and Administration) is a legal division within the Office of Chief Counsel. The incumbent of this position will serve as Secretary and personal assistant to the Associate and will participate in the management of the Associate's programs by performing secretarial and non-technical support and assistance. The Secretary is responsible for all aspects of the day-to-day management of the administrative, clerical, and secretarial functions of the Office.

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What is Procedure and Administration? The Associate Chief Counsel (Procedure and Administration) (PA) provides legal services relating to federal tax procedure and administration including legal issues arising out of the assessment and collection of federal taxes, bankruptcy, ethics, abatement, credits, refunds of federal taxes, judicial proceedings, and disclosure of Freedom of Information Act (FOIA) and Privacy Act matters.

The following are the duties of this position at the GS-10. If you are selected at a lower grade level, you will have the opportunity to learn to perform these duties, and will receive training to help you grow in this position. This list is not all inclusive.
  • Receives telephone and personal callers, including those from Chief Counsel, IRS, Treasury and Justice officials, congressional staff members, and other government agencies' officials.
  • As head secretary, is responsible for providing guidance to other member of the support staff, ensuring that they are made aware of changing policies and procedures including training, developing desk guides, implementing changes in clerical procedures.
  • Reviews outgoing correspondence and other documents prepared for the Associate's signature or concurrence including checking citations, verifying factual information an dates, procedural conformance, etc.
  • Serves as a buffer and acts as a liaison between the Associate and staff providing accurate and timely advice on procedures, reports, requirements and other matters necessary to implement the Associate's policies, directives and instructions. Informs the staff of the Associate's view on current issues and initiatives, and schedules briefings by member of the staff for the Associate Chief Counsel.
  • Arranges and schedules appointments, meeting and conferences for the Associate without prior clearance based on personnel know of the Associate, makes necessary arrangement for meetings and conferences including space, time, people, etc.
  • Receives and reads incoming correspondence or other documentation, reports, instructions, etc. and identifies which more appropriately should be directed to other personnel in the legal division.
  • Reviews outgoing correspondence and other documents prepared for the Associate's signature or concurrence, for spelling, procedural conformance, completeness, verifying citations, dates and quotes, etc.
  • Conducts ongoing assessments of office policies and procedures to identify how and when they require modification, simplification, elimination, etc. or when new one need to be established.
  • Prepares a variety of documents using software applications and advanced word processing functions.
  • Inputs or oversees the input of relevant data into automated management information tracking system(s) and time reporting. Produces reports regarding various subjects related to work load items and attorney time.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Please refer to "Conditions of Employment".
  • Click "Print Preview" to review the entire announcement before applying.
  • If unable to apply on-line, please contact


Typing Proficiency: A typing proficiency of 40 wpm based on a 5 minute test with no more than 3 errors is required. Proof of an acceptable typing speed must be submitted with the application one of the following ways: 1) An SF-50, Notification of Personnel Action, which shows federal employment in a "typing", "office automation" or "stenography" position; or 2) A current notice of test results (from an appropriate testing authority) based on a five-minute typing test which includes words per minute and error rate; or 3) Self-certify that states you type 40 wpm.

This position requires office automation skills. Some examples of office automation software include electronic spreadsheets, database management, desktop publishing, calendar, and electronic mail.


You must meet the following requirements by the closing date of this announcement:

GS-09: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-08 grade level in the Federal service. Specialized experience for this position includes experience performing advanced secretarial/clerical tasks, supporting a higher level supervisor, responding to inquiries and problems of a non-technical nature, exercising control over a high level supervisor's appointment calendar, screening calls and visitors, creating and maintaining files and records, locating and summarizing complex conference arrangements, and scheduling appointments and travel.

GS-10: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes: promoting the efficiency of office operations, supporting a higher level supervisor, serving as a buffer and acting as a liaison between manager and staff regarding procedures, reports and administrative requirements, responding to inquiries and problems of a non-technical nature, exercising control over a high level supervisor's appointment calendar, screening all calls and visitors, maintaining files and records, locating and summarizing conference arrangements, scheduling appointments and travel, and providing guidance to office and clerical staff.

The experience may have been gained in either the public or private sector. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

In addition to the above requirements, you must meet the following, if applicable:
  • GS-09: You must have been at the GS-08 level for 52 weeks (time-in-grade requirement).
  • GS-10: You must have been at the GS-09 level for 52 weeks (time-in-grade requirement).


Additional information

  • We may select from this announcement or any other source to fill one or more vacancies.
  • This is a non-bargaining unit position.

  • A 1-year probationary period is required.
  • Must successfully complete a background investigation.
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9 . Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
  • Undergo an income tax verification.
  • The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.
  • Because of its tax-related mission, the Office of Chief Counsel requires fingerprinting, tax verification, and the initiation of a background security investigation as part of the pre-employment process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

Rating: Your application will be evaluated in the following areas: Knowledge of executive level legal office operations, including those of an administrative and secretarial nature; Ability to research, assemble, and summarize information and to independently prepare written procedures, reports, and documents; Ability to handle callers/visitors who may have complex, urgent, or sensitive requests/issues; Ability to review and control incoming and outgoing legal and administrative correspondence; and Ability to plan and maintain appointment, travel, and conference calendars, including performing related administrative follow-up. Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP) ), you must receive a score of 85 or better to be rated as "well qualified" to receive special selection priority.

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips .

CURRENT AND FORMER FEDERAL EMPLOYEES - Documentation Relating to Your Federal Employment:
  • Submit a copy of your SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)
  • If you are currently on a Veterans Recruitment Appointment (VRA), submit a copy of an SF-50 showing that. Also, you must submit a copy of your DD-214 or other documentation showing dates of service and type of discharge and any other applicable documents such as SF-15, VA letters, etc.
  • Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.
  • Submit a copy of your most recent, signed and completed annual performance appraisal which includes the final rating. If it is not dated within the last 12 months or if you have not received a performance appraisal, please explain why in your application.

LAND MANAGEMENT ELIGIBLES must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE . Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).

If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents.

If you are applying under a special hiring authority, submit copy of proof of your eligibility.

If you are applying under the Veterans Employment Opportunities Act (VEOA) , you must submit a copy of your DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15 , along with the required documentation listed on the back of the SF-15 form.

For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page .

If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.

Contact Information:

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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