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Director of Budget, Financial Systems and Reporting

Employer
Alexandria City Public Schools
Location
Alexandria, Virginia
Closing date
Sep 5, 2019

Job Details

Job Description:

Directs and leads all efforts necessary to prepare, revise, present, coordinate and control the annual budget of the school division including operating funds, grants and special revenues, and a multi-year capital improvement program; leads complex budget projects and conduct complex financial studies with cross-functional impact; develops budget assumptions, sensitivity analyses, short and long range forecast including, but not limited to, enrollment, staffing, classroom needs, revenues, expenditures, and fund balance; provides exceptional and quality service to all customers.

This position reports to the Chief Financial Officer.

Qualifications:
  • Education: Master's Degree in Accounting, Finance, or business-related area preferred.
  • Experience:
    • Five years of leadership experience in public sector budgeting and financial management, with good working knowledge of GAAP, GASS and GASB required.
    • Experience in K-12 public education and process re-engineering preferred.

Key Compentencies:
  • Demonstrated expertise in budget development, internal controls, ERP, strategic planning, "Best Business Practices" and state-of-the-art financial and management strategies and techniques.
  • Ability to lead, mentor, coach and develop budget staff, and work concurrently on several projects and still meet deadlines.
  • Ability to work harmoniously and communicate effectively with school principals, instructional leaders, school personnel, administrative leaders, the school board and the community at large.


Essential Functions:
  • Develops the school division's annual budgets and financial forecasts to provide financial guidance and recommendations to the Superintendent and/or the School Board.
  • Supports the Educational Facilities Department in the development of the 10-year Capital Improvements Program Budget and oversee the fiscal management and reporting of CIP funds.
  • Implements different budget development methods and techniques in order to align resources with the education plan and the strategic planning objectives.
  • Reviews, improves, and maintains the chart of accounts and overall budget structure for proper tracking, monitoring and reporting of actual expenditures in accordance with the approved budgets; develops and maintains continuous improvement process for appropriation control.
  • Establishes and executes key communication strategies to ensure public participation and understanding of the ACPS budget process and long-range plans.
  • Compiles statistical and financial data to notify management of high-risk areas and recommend innovative remedies for improvement
  • Enforces accounting, procurement, and payroll procedures to maintain internal controls throughout the division and ensure compliance with all applicable regulatory requirements.
  • Prepares and analyzes monthly financial reports including benchmarks and routine State reports; identifies areas of concern, and reviews them with schools, departments, and the Chief Financial Officer.
  • Oversees the administration of the Division's Enterprise Resource Planning (ERP) system, ensuring effective security, internal controls, and workflow processes.
  • Manages ongoing implementations of new ERP modules and version upgrades, system troubleshooting and issue resolution.
  • Develops standard/routine reports to support business functions and ensure quality control and proper stewardship of resources.
  • Manages all grant funds to ensure timely reporting, availability of funds, and compliance with the grantor's fiscal requirements.
  • Establish and track performance measures to support continuous improvement of business operations
  • Serves as a resource person and liaison for schools, support departments, executive staff, City finance staff, and the community.
  • Provides information, training, and technical assistance to ACPS staff on budget and financial management procedures, requirements, and practices.
  • Reviews all appropriate policies, regulations, and procedures and propose revisions as needed on issues that relate to financial functions to support improvement of all business operations.
  • Assists with departmental personnel administrative functions as assigned (e.g. training, supervising, evaluating, etc.) to build staff capacity while enhancing productivity of personnel and ensuring division outcomes are achieved.
  • Composes and presents a wide variety of materials in written and electronic formats (e.g. reports, memos, letters, policies, etc.) to document activities, provide written reference and/or convey information.
  • Participates in School Board, City Council, advisory committee and community meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
  • Assigns, coordinates, and supervises the flow of work within the Budget Office.
  • Performs other duties as assigned by the Chief Financial Officer.


Please note: This is a 12 month, 240 day position.

WP

Primary Location:
Central Office
Salary Range:
$98,731.20 - $144,040.80 / Administrator SAS-12
Shift Type:
Full-Time

Company

Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.

The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.

T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.

The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!

Company info
Location
2000 N Beauregard St
Alexandria
VA
22314
US

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