Director of Budget, Financial Systems and Reporting

Alexandria, Virginia
Jul 09, 2019
Aug 14, 2019
Full Time
Job Description:

Directs and leads all efforts necessary to prepare, revise, present, coordinate and control the annual budget of the school division including operating funds, grants and special revenues, and a multi-year capital improvement program; leads complex budget projects and conduct complex financial studies with cross-functional impact; develops budget assumptions, sensitivity analyses, short and long range forecast including, but not limited to, enrollment, staffing, classroom needs, revenues, expenditures, and fund balance; provides exceptional and quality service to all customers.

This position reports to the Chief Financial Officer.

  • Education: Master's Degree in Accounting, Finance, or business-related area preferred.
  • Experience:
    • Five years of leadership experience in public sector budgeting and financial management, with good working knowledge of GAAP, GASS and GASB required.
    • Experience in K-12 public education and process re-engineering preferred.

Key Compentencies:
  • Demonstrated expertise in budget development, internal controls, ERP, strategic planning, "Best Business Practices" and state-of-the-art financial and management strategies and techniques.
  • Ability to lead, mentor, coach and develop budget staff, and work concurrently on several projects and still meet deadlines.
  • Ability to work harmoniously and communicate effectively with school principals, instructional leaders, school personnel, administrative leaders, the school board and the community at large.

Essential Functions:
  • Develops the school division's annual budgets and financial forecasts to provide financial guidance and recommendations to the Superintendent and/or the School Board.
  • Supports the Educational Facilities Department in the development of the 10-year Capital Improvements Program Budget and oversee the fiscal management and reporting of CIP funds.
  • Implements different budget development methods and techniques in order to align resources with the education plan and the strategic planning objectives.
  • Reviews, improves, and maintains the chart of accounts and overall budget structure for proper tracking, monitoring and reporting of actual expenditures in accordance with the approved budgets; develops and maintains continuous improvement process for appropriation control.
  • Establishes and executes key communication strategies to ensure public participation and understanding of the ACPS budget process and long-range plans.
  • Compiles statistical and financial data to notify management of high-risk areas and recommend innovative remedies for improvement
  • Enforces accounting, procurement, and payroll procedures to maintain internal controls throughout the division and ensure compliance with all applicable regulatory requirements.
  • Prepares and analyzes monthly financial reports including benchmarks and routine State reports; identifies areas of concern, and reviews them with schools, departments, and the Chief Financial Officer.
  • Oversees the administration of the Division's Enterprise Resource Planning (ERP) system, ensuring effective security, internal controls, and workflow processes.
  • Manages ongoing implementations of new ERP modules and version upgrades, system troubleshooting and issue resolution.
  • Develops standard/routine reports to support business functions and ensure quality control and proper stewardship of resources.
  • Manages all grant funds to ensure timely reporting, availability of funds, and compliance with the grantor's fiscal requirements.
  • Establish and track performance measures to support continuous improvement of business operations
  • Serves as a resource person and liaison for schools, support departments, executive staff, City finance staff, and the community.
  • Provides information, training, and technical assistance to ACPS staff on budget and financial management procedures, requirements, and practices.
  • Reviews all appropriate policies, regulations, and procedures and propose revisions as needed on issues that relate to financial functions to support improvement of all business operations.
  • Assists with departmental personnel administrative functions as assigned (e.g. training, supervising, evaluating, etc.) to build staff capacity while enhancing productivity of personnel and ensuring division outcomes are achieved.
  • Composes and presents a wide variety of materials in written and electronic formats (e.g. reports, memos, letters, policies, etc.) to document activities, provide written reference and/or convey information.
  • Participates in School Board, City Council, advisory committee and community meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
  • Assigns, coordinates, and supervises the flow of work within the Budget Office.
  • Performs other duties as assigned by the Chief Financial Officer.

Please note: This is a 12 month, 240 day position.


Primary Location:
Central Office
Salary Range:
$98,731.20 - $144,040.80 / Administrator SAS-12
Shift Type:

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