Duties

Summary

The position is located in the United States Agency for Global Media (USAGM), Office of the Chief Financial Officer (OCFO), Financial Operations Division. The incumbent serves as the Payroll Manager and is responsible for daily payroll operations by providing oversight and direction. The incumbent will monitor payroll reports and conduct analysis to ensure payroll balances are accurate, the appropriate uses of leave, and manage the distribution process of payroll reports.

Learn more about this agency

Responsibilities

Duties include, but are not limited to:

- Serves as payroll manager for the design, implementation, and enhancement of payroll systems, processing and controls, and as required, external interfaces to other systems.
- Controls, certifies, pays, and audits payroll claims and transactions in compliance with applicable statutes, regulations, and policies and procedures. Establishes, modifies and develops procedures related to payroll claims and employee claims processing.
- Manages the Memorandum of Understanding between USAGM and the payroll cross-servicing provider.
- Provides customer service to USAGM personnel and management on the full range of payroll issues to ensure that time and attendance is recorded and certified accurately in accordance with the employee's schedule and Federal requirements.
- Supervises the payroll office staff including creation of a performance plan, evaluation of progress, assessing any required training, and completing mid-year and annual appraisals. Manages the workflow of the staff to ensure requirements are met.
- Schedule and meet with program offices, Administrative Officers, timekeepers, and system providers on items such as policy, non-compliance and control issues, as necessary.
- Develops and prepares accounting statements, reports and related financial information on salary advances, expenditures and repayments.
- Serves as the principal subject matter and technical expert for all payroll and payroll processing topics related to policies, regulations, and guidance.
- Responsible for tracking and processing non-routine payroll actions through the payroll system such as corrections, settlements and garnishments. Additionally researches, tracks and coordinates salary offset circumstances for debt owed USAGM. Tracks this payroll activity to ensure compliance with federal reporting such as IRS regulations.
- May serve as a Contracting Officer's Representative (COR), preparing Statements of Work, assisting in vendor selection, and monitoring the funding levels of contracts.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

• U.S. citizenship required.
• Candidates MUST meet all qualification requirements by closing date.
• Applicants must complete online questionnaire.
• This is a sensitive or national security position.
• If selected, this position requires the completion of the SF-86.
• THIS POSITION IS NOT COVERED BY A UNION AGREEMENT.
• Suitability Determination: If selected, you will be subject to a security investigation to establish your suitability for federal employment. The security investigation will include, among other aspects, a review of your credit and legal history.
• This position has been designated supervisory requiring that the selectee on an initial appointment as a supervisor or manager serve a one-year probationary period.
• If selected for this vacancy, you may be required to file the OGE Form 450 (Confidential Financial Disclosure Report).

Qualifications

GS-13 grade level: Applicants must have one year of specialized experience equivalent to the next lower grade level GS-12, which is directly related to this line of work. Specialized Experience is experience that has equipped the applicant with the knowledge, skills and abilities to successfully perform the duties of the position.
Specialized Experience for GS-13: The candidate possesses experience with payroll processing rules and regulations to ensure that all payroll and payroll-related systems are compliant with OPM and Federal regulations. This individual must posses a strong working knowledge of all payroll-related and debt collection items. In addition to processing of payroll for Federal entities, this individual would review and certify the payroll for the personal services contractor (PSC) individuals, which is processed through a commercial payroll provider.

GS-14 grade level: Applicants must have one year of specialized experience equivalent to the next lower grade level, GS-13, which is directly related to this line of work.
Specialized Experience for GS-14: In addition to the specialized experience listed above for the GS-13 grade level, the candidate possesses experience serving as the subject matter expert by possessing advanced knowledge of all aspects of payroll-related and salary-offset debt collection items. Additionally, the individual needs to be knowledgeable of systems including the configuration and operational requirements of time and attendance, HR, and payroll systems and their interdependency. Must have experience managing a staff such as assigning work, input for performance reviews, and approving leave requests.

Education

Applicant cannot substitute education for experience.

Additional information

1. If you are an eligible Inter agency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.
2. If you are still on active duty, you may submit a statement of service from your Personnel Command which states the date you entered active duty, the date you are separating, and the campaign medals you have received.
3. If you are a male applicant born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
4. If selected you will subject to a security investigation to establish your suitability for federal employment. The security investigation will include, among other aspects, a review of your credit and legal history.
5. All qualification requirements must be met by the closing date of this announcement.

Additional selections may be made if additional/identical vacancies occur within 90 days of certificate issuance.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once your resume or application is submitted, a review of your qualification will be made to ensure you meet the job requirements and competencies required for this position.

Competencies:

• Customer Service
• Payroll Regulations and Processes
• Supervisory

Possession of competencies may be addressed in a cover letter and/or resume. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your qualifications. Please follow all instructions carefully. Errors or omissions may affect your rating.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

All applicants are required to submit the following supporting document type(s):

• Resume

Applicants may also submit the following supporting document type(s), which may not be required for all applicants:

• Resume

If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must attach an Application of 10-Point Veterans' Preference (SF-15) plus the proof required by that form. If you are still on active duty, you may submit a statement of service from your Personnel Command which states the date you entered active duty, the date you are separating, and the campaign medals you have received.

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

If you cannot complete the Application Package online, please contact the Human Resource office.