Supervisory Contract Specialist, GS-1102-15

Employer
USAJobs
Location
Washington, D.C
Posted
Jul 04, 2019
Closes
Jul 11, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in Office of Finance and Operations, Contracts and Acquisitions Management (CAM) team, Washington DC. The CAM team supports contract actions in multiple organizational segments for the Department.

APPLICATION LIMIT: This vacancy announcement is limited to the first 100 applications received and will close at 11:59PM Eastern Time (EST) on the day that we receive the 100th application, or at 11:59PM EST on the listed closing date, whichever occurs first.

Learn more about this agency

Responsibilities

The incumbent leads an operational contracting group within CAM, providing expert guidance and direction to subordinates to support major agency procurements of national scope and impact for highly complex requirements. In addition, the incumbent provides authoritative interpretation, advice, and guidance on contracting matters to CAM staff, senior management, principal office staff, and private industry officials. Ensures all acquisition activities are fully compliant with the Federal Acquisition Regulation, Departmental regulations, and Federal and Department policies and procedures while maintaining the integrity of the acquisition process and honoring the public's trust. The incumbent supports long term strategic planning to increase the effectiveness, efficiency, and increase fulfillment of CAM's mission.

Workload Management -Works in partnership with relevant stakeholders and customers to mitigate risk, resolve workload issues, and manage the completion of contract actions; optimizes the use of all resources and maintains workload balance throughout the year. Builds and maintains relationships with both internal and external customers to facilitate the timely delivery of goods and services. Demonstrates the ability to competently manage and track data used to support effectiveness and efficiency. Balances priorities to ensure a positive customer outcome.

Acquisition Planning and Solicitation - Ensures the involvement of team members early in the development stage of requirements to provide strategic business advice to make certain that risks are identified and mitigated and program and procurement objectives are met. Encourages the use of innovative acquisition strategies that have broad and long-range impact to programs as well as maximizes the use of acquisition best practices to improve effectiveness and efficiency. Ensures solicitations maximize competition by removing competition barriers to promote a fair and unbiased source selection. Actively supports achievement of the Department's socio-economic goals.

Contract Negotiation and Source Selection - Provides oversight of the source selection process to ensure the integrity of the Department's acquisition process is maintained. Ensures subordinates employ sound business judgment in making best value source selection decisions, ensuring risks are identified and mitigated. Ensures decisions are fully documented and supported via award documentation.

Contract Administration - Ensures subordinates execute all contract administration responsibilities in a timely manner, from award to contract close-out to include interpreting requirements, scrutinizing proposed modifications, implementing changes, conducting timely contractor past performance evaluations, paying invoices, and monitoring the terms of the contract including the small business subcontracting plan.

Leadership - Represents CAM at meetings with representatives from other Federal agencies, external interest groups, and program/principal offices in the Department. Keeps abreast of new developments and requirements and maintains comprehensive understanding of current Federal policies and regulations as they pertain to the management and effective operations of CAM. Embraces changes to policies and systems and actively works with subordinates to effectively implement such changes. Serves as an active member of the CAM senior management team, enhancing the effectiveness and efficiency of CAM while supporting the vision of acquisition excellence. Actively engages subordinates in order to improve processes and to solicit and address issues of general concern. Makes a positive contribution to the work environment to increase employee engagement and promotes quick resolution of interpersonal and operational issues. Develops, deploys, and promotes specific and effective policies and practices designed to positively influence employees' emotional commitment to CAM, OFO, and the Department such that employees are committed to CAM and exhibit a willingness to learn and remain on the job.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
15

Requirements

Conditions of Employment

  • Relocation will not be paid.
  • Males 18 and over must be registered with the Selective Service.
  • You may be subject to serve a one-year supervisory probationary period.


You must meet all qualification requirements within 30 days of the closing date of this vacancy announcement.

If you are a current federal employee, you must meet all time-in-grade and time-after competitive appointment qualifications within 30 days of the closing date of this vacancy announcement. To verify that you meet these requirements, we will review your responses to the core eligibility questions on the occupational questionnaire, as well as your submitted resume and required documents. To make an accurate determination, you will need to include on your resume your federal position title, pay plan, occupational series, grade level, agency, dates for which you held the grade level (stated as MM/YYYY to MM/YYYY, OR MM/YYYY to PRESENT), and total hours worked per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Qualifications

Basic Education/Experience Requirements Supervisory Contract Specialist, GS-1102-15

A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position

AND

B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.

5. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

AND

Selective Placement Factor

Applicant must possess a current and active FAC-C Level III Certification. **Must provide documentation**

AND

Minimum Qualification Requirements
In addition to meeting the basic requirement and selective placement factor you must meet the following minimum qualification for Supervisory Contract Specialist, GS-1102-15:

One year of specialized experience at the GS-14 level or equivalent, planning, negotiating, awarding, and administering contract actions and solicitation issues; managing all aspects of the contracting process in support of the agency's mission; supervising program staff work priorities and goals.

Knowledge, Skills, and Abilities (KSAs)
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).
1. Ability to serve as Group Manager and Chief of Contracting Office responsible for planning, negotiating, awarding, and administering contract actions and performing the duties of first-line supervisor.
2. Ability to provide authoritative interpretation, advice, and guidance on contracting matters to staff, senior management, principal office staff, and private industry officials.
3. Ability to provide expert guidance to subordinates to support major agency procurements of national scope and impact for highly complex requirements.

Education

Additional information

Veterans' Career Counseling: If you are a veteran interested in receiving tips on preparing a Federal resume and/or how to prepare for an interview, you may email Iwork@ed.gov to schedule a session with a career counselor ("Veterans Counseling Session" should be placed in the subject line of the email).

Student Loan Default: If selected for this position, we will verify that you have not defaulted on any loan funded or guaranteed by the U.S. Department of Education. If you are found to be in default, we will contact you to make arrangements for repayment prior to making an official offer of employment.

Suitability and Investigation: If selected for this position, you will be required to complete the Declaration for Federal Employment (OF-306) to determine your suitability for federal employment and successfully complete a pre-appointment investigation/background check.

Essential/Non-Essential: This position is considered essential for purposes of reporting to work during federal government closures.

Financial Disclosure: This position requires financial disclosure.

Telework: This position is telework eligible.

Bargaining Unit: This position is/is not included in the bargaining unit.

Selections: Agencies have broad authority under law to hire from any appropriate source of eligibles and may fill a vacancy in the competitive service by any method authorized. We may make additional selections from this vacancy announcement within 90 days from the date the selection certificates are issued, should vacancies occur. We may also share selection certificates amongst program offices across the agency.

INCLUDE ANY OTHER SPECIAL CONDITIONS OF EMPLOYMENT OR WORKING CONDITIONS (e.g., required tour of duty, extensive travel requirements, expected overtime, etc.)

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We use a multi-step process to review and evaluate applicants:

1. Eligibility and Minimum Qualifications
Once the vacancy announcement closes, we will review your submitted resume and documents to determine if you meet the eligibility and minimum qualification requirements, including any required education, experience, and/or selective placement factors. You will be rated as ineligible if you are outside of the area of consideration (i.e., who may apply) or your application is missing any required documents. You will be rated as not qualified if you do not possess the minimum qualification requirements.

2. Rating and Ranking
If you are found to meet both the eligibility and minimum qualification requirements, we will assess the quality of your experience and the extent to which you possess the required KSAs by comparing your submitted resume and documents against your responses to the occupational questionnaire. (The occupational questionnaire is the list of questions in the automated system that you will have an opportunity to answer once you apply for the position).

Based on the outcome of this evaluation, you will be assigned a numerical score (out of 100 possible). If your responses to the occupational questionnaire are not substantiated by your submitted resume, you may be eliminated from receiving further consideration.

3. Referral and Selection
If you are found to be amongst the most highly qualified applicants, you will be referred to the selecting official. As part of the assessment and selection process, the selecting official may invite you to participate in a structured interview, check your references, and/or request that you submit a writing sample or complete a written assessment or exercise to further evaluate your qualifications for this position.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

You must submit (REQUIRED FOR ALL APPLICANTS):
• A resume demonstrating your education, experience, training, and accomplishments as it relates to the qualifications for this position and substantiating your responses to the occupational questionnaire.

• Transcripts showing course titles, number of credits, and dates of completion. You may submit unofficial transcripts as part of your application; however, if you are selected, you will be required to submit official transcripts prior to appointment.

If you are a current or former federal employee (including current U.S. Department of Education employees), you must also submit:
• A Notification of Personnel Action (SF-50), which demonstrates your competitive status eligibility. To verify your eligibility, we will review your SF-50 to determine your tenure (block 24) and position occupied (block 34). Examples of sufficient SF-50s include appointments, promotions, within-grade increases, and pay adjustments.

If you currently hold or previously held a federal position at or above the highest grade of this position or you have/had promotion potential at or above the highest grade of this position, you must also submit an SF-50 documenting your highest grade level held or promotion potential. Examples of sufficient SF-50s include appointments and promotions.

• A Copy of your Performance Appraisal and Awards, as applicable. Your performance appraisal and awards are requested to further assess the quality of your experience should your application be referred to the selecting official.

If you are claiming eligibility under the Veterans Employment Opportunities Act (VEOA), you must submit:
• A copy of your DD-214 that shows active service and character of discharge, member copy 4 (Separated Members only); OR
• A certification of expected discharge or release from active duty under honorable conditions within 120 days from the date of application (Current Active Duty Members only); AND/OR
• The Application for 10-Point Veteran Preference (SF-15) AND all documents indicated on the form as proof of type of preference.

If you are claiming selection priority under Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP), please visit:
CTAP: http://www.ed.gov/about/jobs/open/edhires/ctap.html
ICTAP: http://www.ed.gov/about/jobs/open/edhires/ictap.html

If you are claiming eligibility under any Special Hiring Authority, you must submit:
• Adequate proof of your eligibility (e.g., Documentation of noncompetitive eligibility as a returned Peace Corps Volunteer, Documentation of noncompetitive eligibility for employment under Schedule A as a person with severe physical disabilities, psychiatric disabilities, and intellectual disabilities.)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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