Duties

Summary

This position is located in the Procurement Operations Division at Goddard Space Flight Center. The role of this position involves serving as a secretary to the Division Chief and in this capacity relieves the supervisor of concern with matters associated with the functioning of the office and provides day-to-day administrative management of the flow of business requiring supervisor's attention.

As identical vacancies are identified, additional selections may be made.
Learn more about this agency

Responsibilities

• Maintains supervisor's daily calendar, scheduling meetings, arranging conferences, training sessions and appointments.
• Screens all personal visitors and telephone calls, and answers procedural or administrative questions. Furnishes readily available information to aid in the discussion when referring technical inquiries to key staff members.
• Acts as liaison between the supervisor and staff personnel by providing timely advice on procedures, reports, requirements and other matters necessary to implement involving administrative policies, directives, and instructions.
• Ability to apply administrative concepts, principles, and practices sufficient to perform independently both routine and non-routine assignments.
• Coordinates purchases request for equipment and supplies for the organizations by ascertaining the needs of subordinate office and consolidating as a whole.

Travel Required

Occasional travel - Travel may be required for training or other work-related duties

Supervisory status
No

Promotion Potential
8

Requirements

Conditions of Employment

• Occasional travel may be required
• Position subject to pre-employment background investigation
• A one-year probationary period may be required

Qualifications

Must have one year time-in-grade as a GS-07.

Applicant must have one year of specialized experience equivalent to the next lower grade, which has equipped the applicant with the particular competencies needed to successfully perform the duties of the position described above. Specialized experience is defined as but not limited to: Serving as clerical liaison between supervisor and staff; scheduling and/or arranging meetings or conferences; reviewing and drafting correspondence, completing travel arrangements and preparing travel orders.

Education

There are no education requirements for this position.

Additional information

This position is being announced in conjunction with vacancy announcement number GS19D0083 open to all U.S. citizens and U.S. Nationals. Only one position will be filled as a result of these two vacancy announcements.

Individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection. See 'How You Will Be Evaluated' for definition of well qualified. Federal employees seeking CTAP/ICTAP consideration must indicate their eligibility when applying for a position. The USAJOBS resume asks you to identify your ICTAP eligibility; the NASA Supplemental Information asks you to identify your CTAP eligibility. If you are selected for the position, you must be prepared to submit proof that you meet the requirements for CTAP/ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location.

Qualified NASA term employees who have term conversion eligibility under the NASA Flexibility Act of 2004 will be referred and considered equally with other NASA permanent employees under internal competitive placement procedures.

Your USAJOBS account asks you to assign a name to each of your resumes. When you apply to a NASA position, we will show you the text of the resume you have submitted, but we do not maintain the name you have assigned to that resume. If you wish to keep track of that information, we recommend you make note of it at the time you apply.

Fair Employment Opportunities for Applicants
NASA Credit for National Service

The payment of relocation expenses is not authorized.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Resumes will be rated by an automated system (Resumix) that matches the competencies extracted from the candidate's resume to the competencies identified by the selecting official for the position. Candidates will be evaluated on the competencies they possess that are directly related to the duties of the job, as described in the announcement. Candidates should refer to NASA's Applicant Guide for assistance in developing a complete resume, as NASA will not accept separate KSA statements.

Qualified candidates will be assigned to one of three quality levels based on the degree to which their competencies meet the duties required. A human resources specialist will validate the qualifications of those candidates eligible to be referred to the selecting official. For the purpose of the Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP), candidates rated in the top quality level are considered well-qualified.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

NASA's application process has been specifically developed to ensure that we only ask you for the information we absolutely need to evaluate your qualifications and eligibility. In order to apply for this position, you only need to submit your resume and answer the screening questions and supplemental information. No additional documentation is accepted at the time of application. (For example you need not submit narrative 'KSA' statements; they are not required and will not be evaluated.) In this way we allow you to focus on preparing a resume that best describes your background and abilities. For assistance in preparing your resume, consult the Applicant Guide . Nothing further is required until requested by the Human Resources Office. At that point, we may ask you to submit documentation to support statements made in your resume. For example, we may ask you to provide academic transcripts or proof of Federal employment status. If you are claiming veterans' preference, we may ask you to submit proof of veterans preference (DD-214, and, if claiming 10-point preference, SF-15 plus proof required by that form). If you fail to provide the required documents within the stated time period, we may withdraw a job offer and/or remove you from further consideration.

To receive consideration, you must submit a resume and answer NASA-specific questions. The NASA questions appear after you submit your resume and are transferred to the NASA web site. If you successfully apply, USAJOBS will show your application status as 'Received'. If your status is 'Application Status Not Available', you have not successfully applied. Do not rely on a USAJOBS email to confirm successful application. Only an email from NASA confirms a successful application.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.