Facility Operations Specialist

Washington, D.C
Jul 03, 2019
Jul 10, 2019
Full Time


This position is located in the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Facility Manager, Operations & Maintenance Division Supreme Court Building and Grounds. The AOC is accepting applications for a facilities professional to contribute to the management, operation and maintenance of the Supreme Court Building and Grounds.

Learn more about this agency


The selectee will perform progressively more responsible duties in assisting the Assistant Facility Manager, Operations & Maintenance Division with management, operation and maintenance of the Supreme Court of the United States (SCUS). Emphasis will focus on facility maintenance contract development, oversight and implementation as well as maintenance management software oversight (TMA Systems).

Major Duties

Facility Management
  • Serves as facility management technical advisor to the Assistant Facility Manager for all issues related to facilities management, operations and maintenance, utilities management, quality assurance and maintenance contract compliance.
  • Develops program requirements to perform preventive maintenance, scheduled and unscheduled work and facility sustainment. The program shall address short and long-term needs, unusual problems or concerns affecting facility maintenance and annual client "call for work" projects.
  • Manages and maintains building information, correspondence and other pertinent records for required retention periods. Ensures documents are properly organized and readily accessible on agency's electronic filing system. Develops, implements, tracks and reports on CAFM system work orders and overall progress.
  • Participates in long range planning and evaluation of work operations. Through operations inspections and analysis of work record results, evaluates performance and quality of executed work. Determines causes of unfavorable trends and recommends corrective action to the Assistant Facility Manager.
  • Assists with the operation and maintenance of the buildings, its utilities and grounds and develops potential energy conservation measures for the facility. Works with Planning and Project Management, Acquisition and Material Management Division and SCBG shops to coordinate building, utilities and grounds maintenance, repair and construction projects. Works with the AOC Energy, Water and Sustainability team to track and report energy and water usage. Updates and reports monthly energy and water performance metrics.
  • Coordinates with the AOC Office of Safety, Fire and Environmental Programs to implement safety protocols promoting workplace safety. Works with SCBG shops, SCBG Safety Specialist and the Marshal's staff to ameliorate any unsafe conditions noted.

Project Management
  • Serves as a Project Manager with responsibility to develop and manage the design and construction of minor renovation projects. Projects may include rehabilitation, alteration or improvements to building infrastructure systems.
  • Performs: (1) life-cycle project management expertise; (2) coordination and execution of project planning and programming; (3) conceptual design development support to include development of statement of work, market research and government estimates; (4) equipment installation; (5) commissioning; and, (6) post occupancy evaluations. Responsible for development and management of studies.
  • Prepares and updates project schedules. Monitors design/construction/installation effort for effectiveness in maintaining project milestones. Coordinates with stakeholders. Updates status on Marshal's Weekly tracker and the Chief Operating Officer's Quarterly Report.

Consultant/Contractor Oversight
  • Serves as the Contracting Officer's Technical Representative (COTR) for facility maintenance contracts such as annual fire certifications, exhaust hood cleaning, vehicle maintenance, Computer Room Air Conditioning (CRAC) unit maintenance and other contract support.
  • Coordinates with Architect/Engineers (A/E) firms, Contractors, Planning and Project Management (PPM) Design and the Marshal's staff to synchronize client requirements with project efforts. Ensures compatibility between functional space, technical requirements and budgeted project cost parameters.
  • Participates in facility safety and Office of Congressional Workplace Rights (OCWR) inspections providing an on-site presence with contractors and inspectors. Follows up on all findings ensuring work orders are issued appropriately and that corrective action is taken in a timely fashion.

Technical Advice and Guidance
  • Facilitates the resolution of project related issues and concerns. Provides leadership of the project scope, schedule and budget concerns. Provides timely and accurate responses to Jurisdiction representatives' questions.
  • Utilizes professional expertise to develop and review: (1) technical specifications; (2) construction documents; (3) internal government cost estimates; (4) construction cost estimates; and, (5) statements of work for construction projects and professional design services.
  • Observes and monitors repair/construction and maintenance operations to identify unforeseen problems. Coordinates with designers, project managers, contractors and Jurisdiction officials to maintain project milestones.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. Citizen.
  • You must be able to pass a drug test.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.



You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM Qualification Standards

Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-11 grade level must have at least 52 weeks of specialized experience equivalent to the next lower GS-09 grade level in the Federal service.

Specialized experience is defined as having experience: (1) Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs; (2) Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability; and (3) Assisting in managing and technically directing contract administration activities. Includes monitoring contractor activities through personal contact or review of performance data to ensure compliance with technical, financial and delivery requirements of the contract.


Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, gender indentity, sexual orientation, and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period- Selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies.
  • Knowledge and/or experience as a technician in engineering fields related to heating, ventilation and air conditioning systems, communications systems, utility distribution systems and other building support/security systems and devices such as barriers and bollards and x-ray screening machines.
  • Knowledge of and skill in applying a comprehensive range of principles, concepts and practices in the facility maintenance and operations arena. Keen ability to administer, evaluate, adapt or modify practices and procedures that may not have precedent to resolve deficiencies, correct discrepancies or meet new requirements.
  • Knowledge of cost estimating, project financial planning and cost control. Adept at justifying budgetary requirements for both programs and specific projects.
  • Ability to represent the AOC at a variety of meetings, conferences, interagency group meetings and various ad-hoc work groups presenting ideas and recommending alternatives effectively in a persuasive manner.
  • Skill in both oral and written communication. Adept at developing and presenting both technical and nontechnical information.

Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration.

Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.
To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant information. No additional documentation or attachments are required at the time of application.

Your resume should list your education, training and work experience including job titles, employment dates, duties and accomplishments.

Nothing further is required until it is requested by AOC's Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the interview or selection process. At that time, you may be asked to submit documentation to support statements made in your resume.

For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status. If the position requires licensure or certification, you will be asked to provide proof at the time of selection.

If Veterans' preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).

Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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