Contracts Administrator

Rockville, Maryland
Jun 28, 2019
Jul 27, 2019
Full Time
The Emmes Company LLC, established in 1977, is a private Contract Research Organization (CRO). Headquartered in Rockville, Maryland, Emmes employs over six hundred staff worldwide with offices located in Frederick, Maryland, Tysons Corner, Virginia, Vancouver, Canada and Bangalore, India. Ranked as a top area workplace of choice by the Washington Post, Emmes fosters an environment of collaboration, professional growth, and exceptional work life balance.

Our studies impact public health initiatives on a global scale occurring in more than sixty countries spanning across six continents. We are dedicated to providing statistical and epidemiological expertise, computer systems deployment, data management, study monitoring, regulatory guidance, and overall operational support to clients engaged in biomedical research. Emmes offers support for the entire process of clinical trials from study design and protocol development through data analysis and manuscript generation.

Primary Purpose

Emmes is seeking a Contracts Administrator to performs cradle to grave contracts administration/management/negotiation in a Federal Government and commercial contracting environment ( e.g. , contract award and document administration to

contract, subcontract or grant closeout) while maintaining a high level of customer satisfaction and responsiveness.

  • Performs initial review through execution while working with project teams and senior leadership on various contractual documents; provides comments and negotiates (e.g., Non-Disclosure Agreements, Subcontracts, Clinical Site Agreements, Statements of Work, Task Orders and Grants).
  • Negotiates appropriate terms and conditions, coordinating with internal management and legal counsel and business units for acceptance of any non-standard agreement terms where necessary in accordance with project requirements, client, industry standards, and Emmes strategy.
  • Maintains up-to-date tracking of all relevant project contractual documents and client correspondence through contract tracking database and provides periodic internal updates as needed.
  • Participates on client and team calls, as well as project and departmental meetings.

  • Bachelor's degree with a minimum of 5 years of contract administration required; advanced degrees can substitute for some years of experience.
  • Experience in a CRO/Pharmaceutical/Biotechnology/Clinical Trials industry environment with a focus on administration and negotiation of contractual documents with domestic and foreign clinical sites is a plus
  • Thorough understanding of all contract types such as Cost Reimbursement, FFP, T&M, Labor Hour and Level of Effort
  • Well-versed understanding of contract terms and conditions, experience in negotiating with customers, the ability to identify system and process efficiency enhancements, and the ability to work effectively in a team environment
  • A high proficiency with database, spreadsheet, and word-processing software
  • The ability to quickly understand processes and ensure adherence to the same
  • Must be able to deploy a systematic approach to work, and must have an aptitude for performing work functions in a coherent, timely and well-organized manner without the need for constant oversight
  • NCMA CCCM or CPCM (or equivalent) certification a plus


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Emmes is an equal opportunity affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.

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