Deputy Division Director, Division of Administrative Services, OIRM

Employer
USAJobs
Location
Alexandria, Virginia
Posted
Jun 27, 2019
Closes
Jul 04, 2019
Hours
Full Time
Duties

Summary

This announcement has been amended to reflect a change in agency contact information.

Become a part of our mission to maintain and strengthen the vitality of the US science and engineering enterprise. For over 70 years, the National Science Foundation (NSF) has remained the premier Federal agency supporting basic research at the frontiers of discovery across all fields, as well as science and engineering education at all levels.

Learn more about this agency

Responsibilities

The Deputy Division Director of the Division of Administrative Services (DAS) in the Office of Information and Resource Management (OIRM) participates with the Division Director in providing leadership and direction to the Division that supports the Foundation's varied and complex administrative activities. Key services provided by DAS include facilities management, building services, building security, employee safety, emergency management, Continuity of Operations (COOP), personnel security, copier program management, proposal processing, travel services, meeting management, information and visitor services, food and vending services, procurement support services, records management, property management, transit subsidy management, and library services. The division develops and maintains the agency's central websites (both Internet and intranet) and is responsible for the agency's print and electronic publishing. DAS consists of four branches: the Business Operations Branch, Facilities and Operations Branch, Information Dissemination Branch, and Systems and Services Branch. The Deputy Division Director participates fully with the Division Director in the management of the division and serves as Acting Division Director in the absence of the director.

Supervisory status
Yes

Promotion Potential
00

Requirements

Conditions of Employment

  • Security Clearance: Public Trust

  • One year probationary period required for all new Career SES appointments.
  • Requires an "Executive Branch Personnel Public Financial Disclosure Report" (OGE-278).
  • Must be able to obtain and maintain a Public Trust Security Clearance.


Qualifications

EXECUTIVE/MANAGERIAL (E/Ms): Unless you are currently under a career SES appointment, are eligible for reinstatement into SES, or have successfully completed a SES Candidate Development Program approved by OPM, you must submit written statements (narrative format) describing accomplishments that would satisfy the E/Ms. If you fail to do so, you will be rated as "ineligible."

Mandatory


1. Leading Change. This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent in this E/M is the ability to establish an organizational vision and to implement it in a continuously changing environment.

2. Leading People. This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent in this E/M is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

3. Results-Driven Leadership. This core qualification involves the ability to meet organizational goals and customer expectations. Inherent in this E/M is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

4. Business Acumen. This core qualification involves the ability to manage human, financial, and information resources strategically.

5. Building Coalitions. This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, non-profit and private sector organizations, foreign governments, or international organizations to achieve common goals.

PROFESSIONAL/TECHNICAL (P/Ts): All applicants must submit written statements (narrative format) of accomplishments that would satisfy the technical qualification. You must address each technical qualification separately.

Mandatory


1. Demonstrated experience in managing a major facilities program involving multiple functions, such as real property acquisition/leases; building services; space management; personal property and logistics (including mail and transportation services); and food and/or vending services.

2. Knowledge of Federal policies, regulations, and operations pertaining to, and demonstrated experience in the design and delivery of administrative services at the agency, department, bureau, corporate or equivalent level in at least three of the following administrative areas: a) physical security, emergency management, Continuity of Operations (COOP), and safety and health, b) records management, c) travel services, d) meeting and events management, e) publication, printing and electronic dissemination of a wide variety of administrative and programmatic information.

3. Demonstrated knowledge of current and emerging trends involving any of the administrative areas listed above, and the demonstrated ability to implement the reengineering of business practices to support, and align with, the organization's strategic goals, objectives and mission.

4. Demonstrated knowledge and application of program planning and analysis techniques to identify risks/issues and provide options/alternatives for the effective management of a variety of facility management and administrative services program activities.

When responding to the P/T and E/M qualifications, you must clearly show that you possess the experience, knowledge, skills and ability to perform the duties of this position by submitting narrative responses in which you detail your experience in each of the E/Ms and P/Ts.

Your examples should be clear and emphasize your level of responsibilities, scope, and complexity of the programs managed and program accomplishments with results of your actions, policy initiatives and level of contacts.

Applicants who do not provide narrative statements addressing both the E/M and P/T qualifications will be rated as "ineligible".

Applicants currently serving under a career Senior Executive Service (SES) appointment, eligible for reinstatement into SES, or have successfully completed a SES Candidate Development Program (CDP) approved by OPM are not required to address the Executive/Managerial Qualifications (ECQs/EMs); but a narrative statement for each of the Professional/Technical Qualifications (PTQs) is mandatory.

To view additional information on the proper preparation of Executive Core Qualification (ECQs) statements, applicants are strongly encouraged to review the Office of Personnel Management's Guide to Executive Qualifications .

( http://www.opm.gov/policy-data-oversight/senior-executive-service/executive-core-qualifications/ )

Security Clearance: Public Trust

Education

Additional information

The Senior Executive Service (SES) covers managerial positions above GS-15 in the Federal Service. Persons appointed to the SES are eligible for health benefits, life insurance, social security, Federal retirement and thrift savings plan coverage, and participate in the Federal leave system. Competitive status is not required, veteran's preference does not apply and there are no grade restrictions. New appointees to the SES are required to serve a one-year probationary period.

Final selection of career appointees requires the approval of the U.S. Office of Personnel Management (OPM). OPM approval will be based on the selectee's background in the following five executive core qualification areas: (1) Leading Change, (2) Leading People, (3) Results Driven Leadership, (4) Business Acumen, and (5) Building Coalitions. These areas are incorporated in the five executive/managerial requirements for the position. Information about the leadership requirements for SES-level positions is available on the OPM website .

This job originated on www.usajobs.gov . Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will be evaluated by an Evaluation Panel of senior officials. The panel will rate and rank applicants on the basis of the quality and extent of total accomplishments, experience and education. The panel will determine the degree to which candidates possess the required knowledge, skills and abilities to perform the professional/technical qualifications of the position and the executive/managerial qualifications to determine the best qualified candidates. The best qualified candidates will be referred to the appropriate official who will recommend selection. All applicants will be considered without regard to race, color, religion, sex, national origin, political affiliation, marital status, physical disability, age, membership in an employee organization, or other non-merit reason.

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Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

1. Resume: In addition to your written statements addressing the Essential Executive/Managerial (E/M) Core qualifications, the Essential Professional/Technical (P/T) qualifications, and other qualifications as applicable, submit a resume or any other written format you choose to describe your qualifications. Applicants typically provide the following information:

Full name, mailing address, and day email address and evening telephone numbers.

Educational information, including the name, city and state of your colleges or universities you attended, as well as the type and year of any degrees received.

Information about your paid and non paid work experience related to this position including:
  • Job title (include series and grade, if Federal job)
  • Duties and accomplishments
  • Employer's name and address
  • Supervisor's name and phone number (indicate if we may contact your current supervisor)
  • Starting and ending dates of employment (month/year)
  • Information about honors, awards, and special accomplishments

2. P/T Statement: A narrative statement specifically addressing the professional/technical qualifications. Applicants who do not provide a narrative statement addressing each P/T qualification will be rated as "ineligible."

3. E/M Statement: A narrative statement specifically addressing each individual E/M. In lieu of the narrative statement, current career SES members, reinstatement eligible, and SES Candidate Development Program graduates must provide the documentation in item #4. Applicants who do not provide a narrative statement addressing each E/M qualification will be rated as "ineligible."

4. All current and former career SES members must provide an SF-50, Notification of Personnel Action documenting their status or reinstatement eligibility. Candidates who have successfully completed an Office of Personnel Management approved SES Candidate Development Program must submit a copy of their Qualification Review Board (QRB) certificate.

Please review your application packet to ensure that you have submitted all documentation that you want considered.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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