Production Coordinator

Location
Washington, DC
Posted
Jun 26, 2019
Closes
Jul 25, 2019
Ref
825
Function
Program Manager
Industry
Nonprofit
Hours
Full Time
About the Organization:

The John F. Kennedy Center for the Performing Arts ("The Kennedy Center") is a world premier performing arts organization and our nation's cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion.

Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts.

The Kennedy Center, which opened on September 8, 1971, is located on 17 acres overlooking the Potomac River in Washington, D.C. The Center continues its efforts to fulfill President Kennedy's vision by producing and presenting an unmatched variety of theater and musicals, dance and ballet, orchestral, chamber, jazz, popular, world, and folk music, and multimedia performances for all ages.

Job Description:

The primary responsibility of the Production Coordinator is to coordinate the presentation and/or production of performances and events presented by and/or at the Kennedy Center. This position primarily works with management to oversee or administer production operation details of multiple productions and events with many occurring at the same time or in close sequence in theaters and alternative event spaces. The Production Coordinator will be responsible for creatively solving production problems while working within the guidelines of labor agreements, existing inventory and available schedule and in keeping with the policies, procedures and standards of the Kennedy Center. The Production Coordinator will also at times serve as an in-house production designer for fund-raising events of the Kennedy Center and a general aesthetic designer of some stage presentations and outside events.

Duties and Responsibilities:

60% Serve as production liaison for clients and artists; maintain and disseminate to perspective clients technical specifications of the venue(s); review artist show contracts and technical specifications; provide production budgets, schedules and labor estimates; design scenic and lighting décor; and produce appropriate plots when needed. Schedule crews; order production equipment and supplies; report trucking activities. Prepare and distribute production schedules and layout plans including drawings of ground or space plans, to departments affiliated with presentations including, but not limited to Programming, Security, Facilities and Theater Management.

20% Assist with theatrical productions, including touring Broadway attractions, international theater companies, major and international ballet companies as well as Kennedy Center productions and rentals. The Production Coordinator may contact artists and/or artists' management to request technical information/riders, receive technical forms and stage plots from programming staff, artists or traveling productions, and determine production needs, crew (Stagehands, wardrobe, hair and make-up) staffing and schedule requirements. The Production Coordinator may be responsible for crews ranging in size from 1-25 people, whose crew calls may represent costs of $3,500 per hour in crew labor. Serves as a production liaison for all productions assigned. The Production Coordinator maintains and disseminates technical specifications of the venue(s); reviews artist show contracts and technical specifications; provides production budgets, schedules, labor estimates; schedules crews; orders production equipment and supplies and reports trucking activities. The Production Coordinator prepares and distributes production schedules to departments affiliated with presentations including Programming, Security, Facilities and Theater Management. The duties of the Production Coordinator are supervised and supported by senior production staff.

15% Support and assist with the scenic and lighting design for Kennedy Center events that may include: NSO Ball, Mark Twain Prize Gala, WNO Opening Gala, Chairman's Lunch, Spring Gala, WNO Opera Ball, 4th of July Gala. Works closely with Senior Management and Special Events staff to develop, construct and implement creative design. Create appropriate scenic, lighting and seating plots, ensuring that the event is code compliant with respect to egress. Works with vendors to produce scenic elements.

5% Provide administrative support in Production Operations and Maintenance; maintains event schedule; coordinates Building Service group set-ups & breakdowns; orders and tracks production equipment and supplies; assists Project Manager with yearly budget.

N/A Respond to the needs and requests of Kennedy Center management and staff in a professional and expedient manner, adhere to all employer policies and procedures, and other duties as assigned such as overseeing maintenance or capital improvement projects in theater spaces.

Key Qualifications:
  • You have a minimum of 3-5 years in theatrical production management, technical production, stage management, and/or production design.
  • You have a Bachelor's degree and experience in theatrical design or theatrical technical management.
  • You are a team-player and enjoy working with others.
  • You have a thorough working knowledge of all areas of theatrical production and presentation.
  • You have a thorough working knowledge of Microsoft Office Suite including, Word, Excel, Power Point, and Access.
  • Basic working knowledge of AutoCAD and/or Vectorworks is preferred.
  • Knowledge of ArtsVision software for production and programming calendars is a plus!


Physical Demands:

While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position infrequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.

Work Environment:

This is a very busy, fast-paced environment which requires flexibility in adjusting to changing priorities and demands. Safety, guest service and teamwork are primary values in this Department.

The sound and light levels in the work environment, particularly for theatrical events, can vary greatly. Production Coordinators must be capable of dealing with while monitoring work environments where it is loud, dusty, variable lighting levels, and where many distractions happen simultaneously.

Minimal to no travel is anticipated.

Benefits:

We offer a comprehensive range of benefits to all full-time employees including: Medical, Dental, Vision, Paid Time Off, Paid Sick Leave, and a matching 403(b) Retirement Plan.

Additional benefits include: Commuter Programs, Education Assistance Programs, Social Activities, and other employee discounts and specials.

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