Director, Contracts and Procurement Services in Washington, District of Columbia - Careers at T

The Pew Charitable Trusts
Washington, DC
Jun 24, 2019
Jun 26, 2019
Full Time
Overview The Pew Charitable Trusts uses data to make a difference. For more than 70 years, we have focused on serving the public, invigorating civic life, conducting nonpartisan research, advancing effective public policies and practices, and achieving tangible results. Through rigorous inquiry and knowledge sharing, we inform and engage public-spirited citizens and organizations, linking diverse interests to pursue common cause. We are a dedicated team of researchers, communicators, advocates, subject matter experts, and professionals working on today's big challenges - and we know we are more effective and creative collectively than we are individually. With Philadelphia as our home town and the majority of our staff located in Washington, DC, our US and international staff find working at Pew personally and professionally rewarding. Wise stewardship of resources allows Pew employees to pursue work that strategically furthers our philanthropic mission in significant and measurable ways. We collaborate with a diverse range of philanthropic partners, public and private organizations, and concerned citizens who share our interest in fact-based solutions and goal-driven investments to improve society. Pew attracts top talent, people of integrity who are service-oriented and willing to take on challenging assignments. We provide competitive pay and benefits, a healthy work-life balance, and a respectful and inclusive workplace. Pew employees are proud of their colleagues, proud of where they work, and proud of the institution's reputation. Department Overview Pew's Finance department is committed to serving as an excellent steward of financial resources; providing accurate, reliable, timely, and cost-effective finance and accounting related products and services; and delivering extraordinary customer service on a sustained basis. The Finance department desires to ensure each position is fully aligned with Pew's mission, strategic priorities and results-oriented culture; and filled by a person with the competencies, skills, experience, and adaptability necessary to deliver extraordinary results on a sustained basis. The Finance department strives to provide a great workplace for competent, highly motivated, and results-oriented people whose leadership qualities and core values align with the Pew's high-performing and mission-driven culture. Pew's Finance department is comprised of two primary areas, Controller and Finance and Treasury Operations. Controller is comprised of (i) accounting and financial reporting; (ii) payroll; and (iii) and payment services. Finance and Treasury Operations is comprised of (i) program and operations budget and planning; (ii) treasury; and (iii) contract, procurement, and grant services. Position Overview Reporting directly to the Vice President, Finance and Deputy Treasurer and serving as an integral senior member of the finance team, the Director, Contract and Procurement Services (CAPS) will be responsible for the continuing development of Pew's contract services, procurement, and grants services across both program and operations departments, domestic and international. The Director will be charged with the development and roll-out of policies, procedures and special projects responsive to both the domestic and international client services needs of the Institution. The position will be responsible for leading the contract activities institution-wide. The position will provide leadership and oversight to CAPS team and work closely with Program and Operation unit leadership to ensure that the CAPS team is aligned to meet the goals and objectives of the organization. The position has four direct reports: two Associate Managers, CAPS; Manager, CAPS; and Senior Manager, Contracts, Grants, and Procurement Services. Responsibilities Contracts, Procurement, and Grants Services Work with unit management and internal stakeholders, ensure that Pew is using effective procurement and negotiation strategies related to deliverables, costs, payment schedules, and terms. Lead and manage contract and proposal functions including oversight of the drafting, evaluation and execution of agreements including: contracts, amendments, change orders, non-disclosure agreements, requests for information and master service agreements, are turned around in a timely manner. Implement efficiency in the time required at each step of the process by instituting an effective control and monitoring function within the unit. Responsible for oversight of contract tracking system and generation of timely reports for senior management. Responsible for continuous process improvement to improve quality and efficiency of the contract functions. Work with legal counsel and other key collaborators to review contract terms and conditions and to assure compliance with policies. Actively participate in procurement discussions and negotiation of proposals and contract terms and conditions as needed during sourcing and proposal phase. Participate in client meetings as needed. Partner with the Senior Manager, Contracts, Grants, and Procurement Services to ensure that grants are executed in a timely and accurate manner. Team Development and Leadership Direct and organize the management of assigned departments. Promote a culture of high performance and continuous improvement to include a commitment to effective communication, customer service and the highest quality standards. Coach and counsel staff to high levels of individual performance by establishing departmental and developmental goals. Requirements Bachelor's degree required, advanced degree preferred. A minimum of twelve years of relevant procurement and contracts management experience preferably in a nonprofit, international organization with outside funding sources. PeopleSoft Financials experience a plus. A minimum of five plus years of previous direct supervisory experience required including experience managing performance management process for direct reports and providing career development advice and counsel. A collaborative and successful manager with strong analytical and customer service skills is required. Exceptional written, oral, interpersonal and presentation skills including the ability to effectively interface with staff and senior management. Proactive, seasoned professional with evidence of having worked as a business partner to senior level management. Total Rewards We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance. The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.