Administrative Officer

Employer
USAJobs
Location
Arlington, Virginia
Posted
Jun 25, 2019
Closes
Jun 26, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Crystal City Plaza, 2100 Crystal Drive, Arlington, VA, 20021, in the Bureau for Global Health, Professional Development Management Support office, (GH/PDMS).

You are encouraged to read the entire announcement before you submit your application package. Your application may not receive full consideration if you do not follow the instructions as outlined.

Learn more about this agency

Responsibilities

As an Administrative Officer, you will:
  • Provide a wide range of administrative management liaison services to support human resources and administrative activities with a wide range of complexities for an assigned area or areas; develop and draft positions descriptions, SF-52s (Request for Personnel Action), job analyses, and a variety of staffing actions and related request packages.
  • Assist with planning and/or coordination of office moves and other facility improvements that require extensive coordination of property, services, and facilities such as furniture, equipment, telephones, and short-term storage.
  • Provide advice and guidance to managers and employees on questions and situations that arise related to new or existing USAID policies, procedure, regulations and administrative services, budgetary constraints, and work priorities.
  • Serve as an administrative point-of-contact or alternate on timekeeping (Webta) and/or on security clearance and badging activities.
  • Represent the Bureau on both intra- and inter-agency working groups on matters relevant to the functions of the office; you may serve as a COR/AOR or alternate.
  • Serve as a liaison with partner offices such as Human Resources, Security, Travel, Budget, Information Security, Badging to support administrative and management activities of a complex or specialized nature for assigned areas.


Travel Required

Not required

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • United States Citizenship is required.
  • Relevant experience (see Qualifications below).
  • Must be able to obtain and maintain a security clearance.
  • Time in grade must be met by the closing date of the vacancy announcement.
  • Males born after 12/31/1959, must be registered with the Selective Service.
  • Most recent SF-50 showing tenure code "1" or "2" (see Required Documents).

Time in grade requirements must be met by the closing date of this announcement. This means you must have served at least 52 weeks at the next grade level (or equivalent) below the grade advertised on this vacancy announcement.

Qualifications

GS-09: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position includes: (a) experience assisting with coordinating administrative and management functions for a work unit; (b) providing assistance to Hiring Managers and a Human Resources Office in the preparation of recruitment and staffing actions, i.e., drafting Federal positions descriptions, scopes of work, job analyses, assessment questions; (c) performing property and facilities management functions; and (d) serving as a liaison with other administrative offices and collaborating partners such as the Office of Security and Enrollment and serving as a time keeper.

GS-11: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position includes: (a) serving as a primary point of contact and liaison in the completion of administrative and management functions for multiple assigned areas or offices; (b) coordinating and drafting personnel actions and other human resources related request packages, including developing and drafting Federal positions descriptions and other scopes of work, drafting job analyses, assessment questions; and (c) performing property and facilities management functions and serving as a liaison with the Office of Security and serving as a time keeper.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, relevant to the duties of the position to be filled, including volunteer experience.

ICTAP/CTAP candidates will be referred to the selecting official if they are found well qualified. Well-qualified means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the position, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors and are assigned a score of 85 or higher; be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the duties of the position upon entry without additional training.

A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position. In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.

Education

This position does not have a positive education requirement. Therefore, no transcripts are required.

Additional information

This announcement may be used to fill additional vacancies.

These are Testing Designated Positions (TDP's) under the Agency's approved Drug Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

Moving and relocation expenses are not authorized.

Mythbuster on Federal Hiring Policies:

https://hru.gov/Studio_Recruitment/tools/Mythbuster_on_Federal_Hiring_Policies.pdf .

EEO Policy: EEO Policy Statement .

Reasonable Accommodation Policy: Reasonable Accommodation Policy Statement .

Veterans' Information: Veterans Information .

Telework: https://www.telework.gov/ .

Selective Service Registration: http://www.sss.gov/ .

It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your application package to ensure you meet the job and eligibility requirements, including the education and/or experience required for this position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) to determine if your answers to the assessment questionnaire are supported in your resume. If your answers to the online assessment questionnaire are not supported in the resume it will affect your eligibility for further consideration. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we will rate you as ineligible. Candidates that are rated as Highly Qualified will be referred to the hiring manager and may be invited for an interview.

The scored occupational questionnaire will evaluate you on the following competencies:
  • Personnel and Human Resources
  • Planning & Evaluating
  • Administration and Management
  • Customer Service
  • Oral Communication
  • Written Communication

To preview questions please click here .

Background checks and security clearance

Security clearance
Secret

Drug test required
Yes

Required Documents

  • Resume showing relevant experience.
  • ICTAP/CTAP Eligibles: Must submit a copy of the appropriate documentation such as a reduction-in-force (RIF) separation notice, a SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a direct reassign or transfer of function to another commuting area. You MUST also submit documentation to reflect your current (or last) performance rating of record of at least "fully successful" (Level III) or equivalent, along with your application/resume package.
  • If this position requires proof of higher education, you must submit a copy of your transcript (unofficial or official) or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information. Please be advised that an official transcript will be required if you are selected for the position.
  • Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code "1" (Career) or "2" (Career-Conditional), and type of position occupied.
  • Peace Corps Letter


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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