Administrative Officer

Employer
USAJobs
Location
Washington, D.C
Posted
Jun 25, 2019
Closes
Jun 26, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

The position is located in the U.S. Department of Interior, Office of the Secretary, Office of the Assistant Secretary for Policy, Management and Budget, Office of Budget (POB). The incumbent will serve as an Administrative Officer and perform administrative, business and office management activities in support of the POB organization.

Learn more about this agency

Responsibilities

This position is located within the Department of the Interior, Office of the Secretary, Budget Office (POB), Washington, DC.

At the full performance level GS-13the major duties of this position include, but are not limited to the following:

1) Responsible for procurement for the Office of Budget (POB) of all materials, services, and administrative resources; processes procurement request actions in the financial system.
  • Serves as the Contracting Officer's Representative (COR) for POB-wide contracts; Develops, coordinates with acquisition offices, and tracks statements of work and resulting procurement requests over the small purchase limit.
  • Procures small purchases utilizing a government purchase card including items such as supplies, equipment, printing, training, copier maintenance, subscriptions, and reproduction services.

2) Coordinates and organizes administrative tasks in a fast-paced office and is responsible for holding high-trust roles. Includes processing Invitational Travel orders for Congressional and OMB staff and developing and tracking the POB budget for the immediate office.

3) Develops, updates and maintains standard operating procedures for POB that ensure compliance with Departmental internal control policies and directives.

4) Coordinates and manages correspondence for POB, including distribution of documents from the correspondence system, editing, formatting, and tracking documents through the internal and external approval process.

5) Serves as human resources liaison and enters personnel actions into the Department's personnel system.

The Office of the Secretary, Office of Budget has determined that the duties of this position are suitable for limited ad hoc telework with supervisor approval.

Salary Information

Salary Range:GS-13 $99,172 - $128,920 per annum. First time hires to the Federal government normally start at the lower salary range of the grade level.

Travel, transportation, and relocation expenses will not be paid. All travel, transportation, and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selected employee.


Security Clearance Required: A Public Trust Background Investigation will be required for this position if selected and hired.

This announcement will close at 11:59 p.m. Eastern Time on the date the first (100) applicants are received or on June 26, 2019, whichever comes first.

Travel Required

Not required

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • You must be a U.S. Citizen.
  • You will be subject to a background/suitability investigation/determination
  • You will be required to have federal payments made by Direct Deposit.
  • You must submit ALL required documents and a completed questionnaire.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/

Qualifications

To qualify for this position you must meet the specialized Experience.

To qualify for the GS-13, you must possess at least one full year of specialized experience equivalent to the GS-12 level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:

Specialized Experience:

Experience coordinating and organizing administrative tasks in a fast-paced office and responsibility for holding high-trust roles as specified below:
  • making purchases utilizing a government/corporate purchase card issued to applicant;
  • processing procurement request actions in a financial system;
  • working with Human Resources and entering personnel actions into a personnel system;
  • managing, editing, and inputting correspondence changes in an electronic correspondence tracking system; AND
  • writing standard operating procedures on administrative functions.


Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

At the GS-13 grade levels you may not substitute education for experience.

Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement.

Education

Additional information

Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.

NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.

A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:

1) Procurement: Experience processing procurement actions in an enterprise-wide financial system and management and reconciliation of small purchases on a government/corporate purchase card; Ability to obtain a COR (contracting officer's representative) certification and serve as a COR for Office of Budget contracts.

2) Budget: Experience using Excel spreadsheets and financial systems to track and manage funds and expenditures.

3) Administrative support: Demonstrated ability to write documents including standard operating procedures on administrative functions to reflect organizational requirements.

4) Correspondence Procedures: Ability to manage and track a high volume of correspondence assigned to the Office of Budget; requires the ability to review, edit, format, and track correspondence using an automated system through the approval process.

5) Human Resources: Ability/experience monitoring and inputting personnel actions into an automated personnel system.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at
https://help.usajobs.gov/index.php/How_to_create_your_resume

Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) Your most current SF-50 noting position, grade level, tenure, and duty station; and a past SF-50 showing your highest FPL position; (4) Certificates, license, etc. (if applicable); (5) Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA or VRA; (6) Proof of eligibility if applying under a special appointing authority;(7) Current or former Government employees are strongly encouraged to submit a recent performance appraisal.

NOTE: Applicants claiming eligibility under VEOA or VRA, must submit a copy of your DD-214, "Certificate of Release or Discharge from Active Duty," (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable); OR acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 10% or more).

NOTE: Applicants claiming eligibility based on 30% or more service connected disability, you are required to submit documentation that is indicated on the SF-15 as acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 30% or more.

You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education - accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: https://www.bsee.gov/careers/usajobs-assistance OR http://www.boem.gov/USAJobs-Assistance/ .

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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