LEGAL DOCUMENTS MANAGEMENT SPECIALIST

Employer
USAJobs
Location
Bethesda, Maryland
Posted
Jun 25, 2019
Closes
Jul 01, 2019
Function
Management
Hours
Full Time
Duties

Summary

This position will be located in the Division of the Enforcement and Information, Office of the General Counsel (GC), Consumer Product Safety Commission (CPSC). The primary purpose of the position is to serve as the support for systems/technology/infrastructure and innovations for records management, Freedom of Information Act (FOIA) and eDiscovery platforms for the agency.

Learn more about this agency

Responsibilities

The incumbent provides support to various divisions within the Office of General Counsel regarding the management of legal document requests under the FOIA, the Privacy Act of 1974, product investigations, eDiscovery platforms for compliance with the Federal Rules of Civil Procedure for ongoing litigation and adjudications under Commission statutes and rules, personnel matters before the Merit Systems Protection Board (MSPB) and Equal Employment Opportunity Commission (EEOC), and document requests from Congressional Committees or Subcommittees.

The primary responsibilities of this position include:
  • Participates in planning, analyzing, evaluating, and improving the effectiveness of administrative and technical operations related to agency investigations and litigation.
  • Establishes and maintains document management systems and files for individual investigations, litigation, and other special project, including maintaining and accessing files on various ediscovery platforms.
  • Provides general support based on expert technical knowledge of how to administer ediscovery platforms including assistance and instruction to attorneys on how to search, tag, redact, Bates-stamp, view, report, sort and produce case related data.
  • Provides technical advice and support and assistance in searching library resources, corporate records, governmental and private studies, computer databases, the internet, and other pertinent sources.
  • The legal document management specialist will work with OGC legal staff to maintain uniform data delivery standards that can be used to deliver document productions in an acceptable format and provide end-user support, including printing, tagging, searching, retrieving, and producing materials submitted by third parties in investigations and litigation into a reviewable searchable format.
  • Search requirements and parameters will vary with each particular case however the legal document management specialist will be required to search and collect archived and current agency email systems, document custodians, shared drives, hard drives, laptops and any other system or file where records can be retrieved


  • Travel Required

    Occasional travel - Up to 25% travel in Local Commuting Area

    Supervisory status
    No

    Promotion Potential
    12

    Requirements

    Conditions of Employment

    • U.S. Citizenship Required.
    • Background Investigation Required.


    Must be a U.S. Citizen.

    This is a Public Trust Position. Employment in this position requires a background investigation. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed or undisclosed background issues, the tentative employment offer may be withdrawn.

    If you are a male born after December 31, 1959 you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Please see http://www.sss.gov for more information.

    Selectees will be required to complete a "Declaration of Federal Employment", (OF-306), prior to appointment and the appropriate background investigation forms to determine suitability for Federal employment. False statements or responses on these forms can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.

    The selectee will be required to complete a Personal Identity Verification (PIV) process that requires two forms of identification from the I-9 Form . We will compare information provided on the I-9 Form to records available from the U.S. Department of Homeland Security. The system confirms employee's identity and eligibility to work in the United States. Learn more about E-Verify , including your rights and responsibilities.

    Upon appointment, you will be required to complete a Confidential Financial Disclosure Report, OGE-450. You will need to provide the information annually.

    You are applying under Delegated Examining and if selected under this authority, you will be required to serve a 1-year probationary period, even if you are a transfer from another federal agency.

    Qualifications

    In addition to the mandatory education requirement, all applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the candidate with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

    Qualifying specialized experience must demonstrate the following: Possess (1) year of specialized experience equivalent to the GS-11 level, or its non-Federal equivalent which may be demonstrated by 1) experience using and instructing attorneys on how to utilize ediscovery platforms, 2) providing a full range of administrative assistance to various organizational operations including investigations and litigations; and 3) applying analytical and evaluative methods to conduct research or investigations on issues concerning the efficiency and effectiveness of program operations.

    Evidence of the above specialized experience must be supported by detailed documentation of duties performed in positions held. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.





    Education

    This position does not have a mandatory education requirement.

    There is no substitution for specialized experience for this position.

    Additional information

    CPSC provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Specialist listed in this vacancy announcement.

    Payment of relocation expenses is NOT authorized.

    All the information you provide will be verified by a review of the work experience and/or education as shown on your application, by checking reference and through other means, such as the interview process. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for not hiring you or for firing you after you begin work.

    Additional selections may be made through this vacancy announcement.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    You will be evaluated for this job based on how well you meet the qualifications above.

    After the vacancy closes, we will review your application package to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications, your responses to the questionnaire, resume and supporting documentation will then be reviewed. You will be placed in one of the three pre-defined categories. Your responses to the questionnaire will serve as the basis for your initial rating in one of three pre-defined categories: "best", "better", and "good". Within each category, those eligible through veterans preference will be listed at the top of the category. Your resume must support your answers to the questionnaire, or your category may be changed. The candidates in the highest category will be certified for referral to the selecting official and may be invited to an interview.

    CTAP/ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a category rating of BETTER.

    Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, salary, duties performed for each position, and if the position is/was in the Federal government, you should provide the position series and grade level/pay band.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    No

    Required Documents

    Your package must be complete and submitted in the manner specified in this section. Packages that are submitted in any other manner without prior approval from the agency point of contact will not be considered.

    A complete application includes: 1. Resume; 2. Vacancy question responses; and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

    If you are a current or former federal employee you must a copy of your most recent SF Form 50, Notification of Personnel Action, that shows: (1) permanent or career-conditional tenure (codes 1 or 2, in block 24), and (2) position occupied in the competitive service (code 1, in block 34). To be considered as a non-competitive eligible candidate, the SF-50 must show the highest grade level or promotion potential level applicant has attained competitively and grade must be equivalent or higher than the grade for which applying. Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.

    For proof of Veterans Preference you must submit a DD-214 (member copy 4)and, if applicable, Standard Form 15, VA Letter. You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/ .

    If you are eligible for special hiring authority, please indicate this when you apply, and submit the supporting documentation for proof of eligibility for the special hiring authority, such as disability, Peace Corps service, Interchange Agreement, etc.

    Other documents identified in this announcement.

    All supplemental documents must be submitted electronically before the closing date of this vacancy announcement. You have three choices for submitting your supplemental documents:
    1. Download from your USAJOBS account; or
    2. Upload your file(s); or
    3. Fax using the online Fax Cover Sheet.

    Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Official documents are not required at the time of application, copies are sufficient. If selected, official documentation must be submitted prior to appointment.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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