Household Administrator

Well established, active and very private Washingtonian family is looking for an experienced Household Administrator, Bookkeeper and Personal Assistant. The family’s household system has been in place for 20 years, a staff of six full-time and three part-time employees support the family’s many activities, projects and engagements. The family respects and appreciates the dedication of their employees, several of whom have been with them for many, many years.

The Household Administrator, Bookkeeper and/PA position plays a central role in the operations of the household. The position blends in household administration, management, bookkeeping and supervisory responsibilities. While each member of the staff has clear responsibilities, employees always work as a team and in coordination with each other. For this reason, the central role of Household Administrator, Bookkeeper and PA requires a wide range of knowledge and the ability to take on a variety of duties as needed to ensure the smooth operations of the household.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Household Bookkeeping and Administration

Maintain/assist with household budgets, bookkeeping, monitoring expenses and the production of reports for different properties. Pay bills as requested.

Demonstrate proficiency in QuickBooks, Excel, Outlook, and Word.

Responsible for management and documentation of HR and Staff issues, handbooks, inventory, insurance, vehicles, etc. Administration and management of all real estate properties, including budgets and reports, maintenance and supervision of caretaking personnel.

Coordinate and supervise maintenance and remodeling projects as needed.

For rental property, handle tenant-relations and communications with other owners, maintenance requests, and supervision.

Household Management and Operations

Responsible for implementation and maintenance of all household procedures, work, and standards for employers’ residence and satellite properties.

Supervise housekeeping, cooking, provisioning, and act as alternate for any task if needed.

Supervise all external suppliers, vendors, including all yard work, repairs, maintenance, deliveries, etc. Be available for emergencies. Greet guests, answer telephone as requested and monitor daily appointments.

Coordinate and manage all aspects of entertaining, on and off premises

Implementation of security and confidentiality standards. Manage construction and remodeling projects. Coordinate and maintain all aspects of computer and household technology.

Coordinate daily dog care (2 dogs) including walks, vet visits and grooming with household staff.

Personal Assistant to Principals

As requested, coordinate transportation, travel, scheduling; drive, shop or run errands if needed. Assist Principals with a variety of special projects and philanthropic endeavors as requested.

Job Requirements

A superb candidate would have a college degree or relevant coursework and training, at least 5 years of related work experience. In addition to superior administrative, bookkeeping, management and organizational skills, she/he should be personable, with a cheerful, positive attitude. The candidate would need to fit in seamlessly with our existing, long term staff. Excellent communication, writing and computer skills are essential, as well as flexibility, utmost confidentiality, reliability, and honesty.  The candidate would need to enjoy working for a very private, family-centered household, yet be comfortable planning high profile engagements. Must be proficient in QuickBooks, Outlook, Office, and Excel. This position is full-time, live-out, and might require occasional travel, domestic and overseas, valid passport. Authorization to work in the US a must. Excellent benefits and compensation according to education and experience