Assistant Director of Special Events - Georgetown University Law Center
- Employer
- Georgetown University
- Location
- Washington D.C
- Closing date
- Jul 9, 2019
View more
- Industry
- Education
- Function
- Executive, Management, Director
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Details
Requirements
The Assistant Director of Special Events assists in all aspects of planning, design, and execution of high-profile events at the Georgetown Law Center . Specifically, the incumbent will lead large Dean-level events with high profile participants and multi-pronged components, including but not limited to Orientation, Reunion, faculty installations, annual lectures, and Commencement. This position also regularly engages with many internal constitu e nt s , including facu lty m e mb e r s, facilities, AV, public safety, catering, faculty s uppo rt, the D ea n' s office, and ot h e r Law C e nt e r staff. Reporting directly to the Dir ecto r of S p ecia l Events, the Assistant Director of Special Events has additional duties that include but are not limited to:
Event Planning and Design
- Pl a ns high profile, high complexity events for the Law Center, producing the overall event design.
- Takes the lead on logistics planning and event timeline with event host(s) and involves other members of the special eve nt s team as needed.
- Provides all levels of support for events, including reserving space, creating invi tations, coordinating seating charts, and providing event materials.
- Coordinates internal and external constituencies such as event companies, caterers, facilities, AV, scheduling, and the Dean's Office.
- Manages vendor hiring, on-site sta ff ing , guest lists, and RSVP's.
- Coordinates with VIP's which may include heads of state, supreme court justices, members of congress, distinguished alumni, judges, and law faculty.
Media
- Develops and/or prints marketing and promotional materials.
- Creates name tags, tent cards, place cards, and escort cards.
- Uses branding to create other collateral event materials and signage.
- Posts signage in various locations and provides information electronically to stakeholders.
- Sends detailed materials to departments, groups, firms, and others surrounding event logistics, design , and p lan.
- Coordinates with the communications team on internal and external communications plans.
- Oversees drafting communicatio n s plans and deploying them within the community when needed.
Administration
- Maintains event files.
- Ensures contracts are complete and organized.
- Tracks budgets and vendor information.
- Finalizes timelines, drafts and gathers staffing documents and receipts, and completes event summaries.
Qualifications
- Bachelor's Degree
- Minimum of 5 year's event planning experience, preferably within an academic or non-profit setting, and with increasingly more responsibility and large, more complex events
- Proven ability to balan ce multiple p rio ri t ie s a n d work independently
- St rong written and verbal communication sk ill s, sound jud geme nt, and the ability to b e discreet and prioritize competing d e mand s
- Strong computer skills , including Microsoft Offi c e
- Workin g knowledge of Socia l Tables, EMS, and other event specific soft w a r e is a p lu s
Company
Founded in 1789, the same year the U.S. Constitution took effect, Georgetown University is the nation's oldest Catholic and Jesuit university. Georgetown today is a major student-centered, international, research university offering respected undergraduate, graduate and professional programs on its three campuses in Washington, DC.
Georgetown University is a leading employer in the Washington, DC metropolitan area and offers prospective employees an opportunity to work with the best and the brightest in a caring, diverse and intellectually stimulating campus environment. The University is world renowned for its academic and research programs which provide our faculty and staff with unprecedented career challenges and growth opportunities. Enjoy working with our students and professional colleagues who are proud of their accomplishments and strive to be leaders in their respective fields.
Georgetown University is an Affirmative Action/Equal Opportunity Employer that is committed to diversity in the workplace.
GEORGETOWN UNIVERSITY OFFERS ATTRACTIVE BENEFITS, INCLUDING A TUITION ASSISTANCE PLAN.
- Website
- http://www.georgetown.edu/
- Telephone
- 2026872008
- Location
-
37th & O Streets, NW
Suite 1200A
Washington
DC
20057
US
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