County Archivist And Records Officer (information Technology Program Director I)

Location
Springfield, Virginia
Salary
$93,119.73 - $155,198.78 Annually
Posted
Jun 22, 2019
Closes
Jul 13, 2019
Ref
19-01288
Hours
Full Time
Job Announcement

Serves as the Archivist and Public Records Official in conjunction with the Clerk of the Circuit Court and serves as the official county liaison to the Library of Virginia in accordance with the Virginia Public Records Act. This position is the Subject Matter Expert (SME) in the technologies supporting electronic data management, lifecycle management, archival and retrieval. Responsibilities include:
  • Consults with and is responsible for the development and implementation of strategy, policy, procedures and compliance requirements for systematic management of county electronic and paper records and historical artifacts regardless of platform serving all county agencies, boards, commissions, authorities, committees, and councils, both appointed and elected.
  • Guides and facilitates the creation of best practices for records management to ensure compliance with the federal and state regulations regarding reporting, digitization, storage, retention and appropriate destruction of records as well as the Virginia Freedom of Information Act (FOIA), eDiscovery and litigation hold processes.
  • Provides expert guidance regarding records management and the development of county agencies document management solutions.
  • Ensures an efficient records retention and disposition program for county agencies, develops retention and disposition schedules, and conducts periodic county wide agency audits and reviews to ensure proper compliance, implementation, and updates as needed.
  • Regularly conducts seminars and provides training regarding records management, messaging and electronic records.
  • Serves as a subject matter expert and collaborates with departmental records administrators, Office of County Attorney, FOIA Office, and, DIT document management, platform technology and IT security practice areas, and information IT staff.
  • Represents the County by serving on committees and participating on regional and national organizations by speaking, writing strategies and papers.
  • Provides guidance to the Assistant Archivist in the management of the Archives Operations for electronic transformation of processes and general compliance with statutory requirements.
  • Performs other duties as assigned.


Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience and training equivalent to the following: possession of a bachelor's degree in computer science, or closely related field; plus seven years of progressively responsible experience in applying information technology to meet the needs of a government or business organization.

CERTIFICATES AND LICENSES REQUIRED:

Not applicable.

PREFERRED QUALIFICATIONS:
Records management experience in a federal/state/local government or public safety, health and human services organization; professional certificates in records management, ARMA & AIIM membership. Experience with SharePoint or similar Enterprise Content Management systems. Five or more years of experience coordinating public records management and tracking operations. Demonstrated ability working with automated systems and electronic or digitization solutions in management, cataloging, storage and retrieval of documents and/or data; generating reports from the system; and analyzing the data. Five years of experience supervising subordinate staff. Proficiency in Microsoft Office Suite applications, including Word, Excel and PowerPoint.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check.

PHYSICAL REQUIREMENTS:
Work is generally sedentary, performed in a normal office environment. Visual acuity is required to read data on computer monitor; must be able to operate keyboard driven equipment. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

Effective July 6, 2019, compensation plans will be increased by 2.1% (market rate adjustment.) Information here .

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314 . EEO/AA/TTY.

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