Duties

Summary

The position is located within the Office of the Treasurer (T), Financial Management Systems Division (TFMS), for the National Gallery of Art. The position reports directly to the Treasurer. The incumbent is responsible for oversight and management of all aspects of FMS support and operation.

Learn more about this agency

Responsibilities

If selected:

The incumbent: Provides oversight and expert troubleshooting capability as necessary for the effective and efficient daily operation of FMS and sub-systems. Develops and implements "leading practices" for all financial system processes and procedures. Manages information and interfaces with auditors, providing necessary reports, status, and plans. Oversees ongoing analyses of financial system operating statuses to determine overall system health and development of corrective action plans for identified deficiencies and vulnerabilities.

Runs queries and reports to ensure that FMS and sub-systems remain uncompromised. Performs oversight for security groups and user privileges and ensures adherence to same, and monitors security alerts. Oversees Oracle configurations, profiles and menus. Engages with Oracle cloud and hosting organizations to ensure database monitoring for internal integrity and consistency. Monitors configuration changes to mitigate the risk for malicious and fraudulent acts caused by unauthorized system access.

Oversees all change management processes within FMS and sub-systems. Plans and coordinates implementation releases, updates and upgrades for application, security and operating system patching. Monitors version changes for both internal and external systems with which FMS interfaces, including managing updates to interface processes where necessary in accordance with leading practices, before promoting to production.

Performs the full range of supervisory responsibilities. Identifies developmental and/or training needs of subordinates; ensures timely performance of work and that quality standards are met; and makes changes in work assignments, workflow, and balances workload among employees to increase effectiveness of operations supervised.

Travel Required

Occasional travel - Some travel may be required.

Supervisory status
Yes

Promotion Potential
00 - Salary is subject to certification of Senior Level evaluation system.

Requirements

Conditions of Employment

• Only U.S. citizens may apply for employment consideration.
• This employer participates in the e-Verify program.
• Males must abide by Selective Service registration requirements
• See "Other Information" section regarding Selective Service requirements.
• All required documents must be submitted by 11:59PM EST on closing date.
• Time-in-Grade must be met by the closing date of announcement.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Qualifications

All applicants must have 1 year of experience. Experience is directly related to the duties and responsibilities of this position, referenced in the technical qualifications, that equipped the candidate with the scope and level of knowledge, skills, and abilities to successfully perform the work. This level of responsibility is typically found at the GS-15 or equivalent level in the Federal Government. Eligibility will be based upon a clear showing that the applicant has had professional training and experience of the scope, level and quality sufficient to carry out the responsibilities of the position effectively. You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

MANDATORY TECHNICAL QUALIFICATIONS (MTQs): Address each of the following MTQ's separately. MTQ Statements must provide specific examples that address relevant experience, accomplishments and evidence that you possess demonstrated superior technical and senior professional qualifications. Please note that the MTQs must be addressed individually and in narrative form. (Please see 'Required Documentation' section for more information)

(Maximum of 2 pages per MTQ):

Do you have at least one year of experience, equivalent in responsibility to the GS-15 level in the Federal service, overseeing the overall operation of an Oracle financial system.

Describe your background in designing, implementing, upgrading, and maintaining financial management systems at a federal/quasi-federal institution. Include a description of how you have provided oversight and troubleshooting advice. What written documentation have you developed? How have you interacted with auditors, and what kinds of auditors? Have you managed interface development to external systems, and if so, of what kinds? What have your reporting responsibilities been in this area? Describe concrete actions you have taken to monitor and augment system health. Describe your experience managing/supervising others working on financial management systems. Limit your response to about one typewritten page.

Describe your role over time in running queries and reports to ensure that financial management systems and sub-systems remain uncompromised. Also describe how you have performed oversight for security groups and user privileges, and monitoring security alerts. Describe how you have monitored system configuration changes to mitigate the risk of malicious and fraudulent acts caused by unauthorized system access. Call out your specific experience, if any, overseeing Oracle configurations, profiles and menus. Include in that description how you have engaged with Oracle cloud and hosting organizations to monitor databases and promote internal integrity and consistency.

Describe the approaches you have taken to oversee change management processes in financial management systems and sub-systems. Did you manage change by yourself or through others? If through others, did your team include employees, contractors, or both? Did you manage version changes and updates to interface processes? If so, how did you plan, coordinate, and test new releases, updates and upgrades? How did you plan for and carry out operating system, application and security patching with minimal service interruptions? How did you determine system, security, and/or user objectives in advance of the change(s) and how did you measure whether you had achieved them?

Describe your skill in setting short- and long-term goals for yourself and others. How have you ensured that the activities of a team are well-integrated with those of other teams? How have you planned a year or more ahead of time, and then delivered on that plan? Address the way and frequency with which you have collaborated with others to achieve something bigger than one person can achieve. Elaborate on methods and outcomes related to generating new ideas for opportunities and initiatives to advance an employer's goals. Has professional development and education factored into the way you lead others - how do you keep up to date on the latest information in your field? Describe the way you supervise and mentor others, including the full range of hiring, supervising and terminating as circumstances warrant.

Note: Your experience must be detailed in your resume and MTQ responses to receive full credit.

Education

EDUCATION: Are you using education to qualify?

Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website .

Additional information

• The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  
  • Some positions may require completion of a probationary period of up to 1 (one) year.
  
  • AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION.
  
  • All males born after December 31, 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal Government.
  
  EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement
  
  Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement
  
  Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information
  
  Selective Service Registration: http://www.sss.gov/

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be evaluated against the resume and mandatory qualifications requirements. The candidate's total background, including experience, education, awards, self-development and training will be reviewed in determining the degree to which he/she possesses each of the qualification requirements. You will not be considered for this position if you fail to submit qualification statements specifically addressing each mandatory technical qualifications requirement. Please do not say "see resume." Failure to meet any one of the mandatory qualifications requirements will eliminate a candidate from further consideration. A preliminary review will be made by NGA Human Resources. Candidates will be evaluated for this position by a screening panel composed of a diverse mix of senior level executives and/or equivalent selected for organizational and/or functional backgrounds relevant to this position. The panel discusses each application and reaches consensus as to the Best Qualified, Well Qualified, Qualified or Not Qualified candidates. Only the individuals in the Best Qualified category will be referred to the hiring official for interview.

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

Please carefully review the following list to determine what documentation you need to submit.

Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.

ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.

• Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
• Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
• Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
• For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
• It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

Qualifications Statement - MSWord or PDF document. The Qualification Statement must be formatted using size 12 font, with 1-inch margins and should not exceed two (2) pages for each mandatory qualifications statement. Do not use/list a Social Security Number on this document. When uploading to your USAJOBS account, select "Qualification Statement" as the document type.

If specific educational requirements are indicated for this vacancy or you desire to submit transcripts : Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).

To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!

Full position title;

appointment type;

occupational series;

pay plan, grade, and step;

tenure code; and

service computation date (SCD).

Applicants claiming CTAP/ICTAP Eligibility (Displaced Federal employees) must also submit:

• Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from. OR
• Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50. OR
• Disability Annuity Termination: Notification from OPM of disability annuity termination AND Notification of Separation OR SeparationSF-50. OR
• Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456.: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.

Applicants claiming VETERANS PREFERENCE must also submit:

• A copy of your DD-214, member copy 4; OR
• Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days; OR
• Veterans claiming 10 Point Preference, must also submit: SF-15 AND ALL documents indicated on the form as proof of type of preference.

Please do not submit any additional information not requested above. Extraneous materials WILL NOT be considered.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.