Commercial Property Administrator

Employer
Polinger
Location
Chevy Chase, MD
Posted
Jun 20, 2019
Closes
Jul 25, 2019
Ref
2019-1226
Function
Administrative
Hours
Full Time
Polinger Company is an established family-owned and operated full-service real estate organization that offers numerous opportunities in a wide range of disciplines and career paths. Our corporate culture is responsible for more than half of the corporate team being with the company for 10 years or longer. This type of longevity is unique but not surprising given the combination of outstanding working conditions, generous benefits and opportunities to grow and develop professionally and personally.

We are seeking a Commercial Property Administrator at our Corporate Office. This person will work with and provide support to the senior Commercial Property Manager on an office building portfolio in the Washington DC metropolitan area. They will assist in managing property issues, dealing with tenants and coordinating with building engineers and site staff.

Responsibilities

  • Process invoices and requests checks for the properties, including miscellaneous vendors. Interact with Accounting Department personnel on bills and reports.
  • Prepares the expense portion of the budgets for the sites, including gathering all current contracts by site. Supervisor and Administrative Coordinator will agree on a calendar of dates and coordinate with Accounting Department.
  • Receives phone calls and emails from tenants at those sites with no on-site manager. Keeps a record of the issues and resolutions. Coordinates with Engineering and Building Managers to gather facts and track the resolution. Frequent contact with Supervisor to keep her apprised of sensitive issues.
  • Receives proposals from Construction Services Department and adds landlord fee before forwarding the proposal to the tenant.
  • Prepare contracts for the properties based on existing contracts for recurring services and one time service contracts. Maintains contract files.
  • On a daily or weekly basis there may be some non-scheduled support of the Acquisition personnel as needed.


Qualifications

  • High School Diploma/GED and 6 years of experience in an Administrative position in Property Management, Real Estate, Accounting or related field. A bachelor's degree may be substituted for three years of the six year requirement.
  • General knowledge of Excel and Yardi management software
  • Knowledge of Word and Office
  • Prior accounting/bookkeeping experience is a plus
Competencies
  • Must be able to exercise a great deal of discretion, work independently or with little oversight and use independent judgement.
  • Possess knowledge of general office policies and administrative procedures and practices.
  • Ability to read, write, speak and understand English.
  • Ability to efficiently handle and coordinate multiple tasks and project assignments
  • Strong time management skills and ability to effectively prioritize
  • Communicate effectively both verbally and in writing.
  • Intellectual curiosity and resourcefulness
  • Excellent organizational skills.
  • Adaptability
  • Facility to learn and apply learning
  • Pro-active
Other
Physical abilities/Working Conditions:
  • Physical ability to operate a telephone, computer, sit for extended periods of time and occasionally lift/carry up to 20 lbs.

Thorough Background investigations will be conducted prior to hire. Excellent salary and benefits!

Polinger Company is an Equal Opportunity Employer, making decisions without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, genetic information or any other protected class, in accordance with applicable law.

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