SummaryThe Property Administrator?s primary responsibility is to maintain positive relations between building tenants and owners and JLL?s property management team and assist property management team in the operations of a property. ?The specific areas that position will focus on include administrative duties, accounting, operations and tenant relations.Duties and Responsibilities ?Provides direct administrative support to Management and Chief Engineer. ?Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended. ?Maintain and update employee, client and customer contract data bases. ?Organize, compile and prepare reports for distribution. ?Organize department lunches, meetings, events and business travel. ?Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm. ?Enforce compliance with insurance requirements among tenants. ?Establish the new tenant welcome and orientation program. ?Develop, revise, coordinate implementation of property manual within portfolio. ?Process accounts payables (A/P) and accounts receivables (A/R). ?Obtain completed W-9?s from all vendors. ?Assist team with budget preparation. ?Assist management with monthly reporting. ?Prepare tenant memos and all communications as directed be manager. ?Responsible for SharePoint management and document loading. ?Follow up on all tenant requests to ensure completed to satisfaction. ?Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary. ?Prepare monthly tenant newsletter, daily security and janitorial reporting. ?Maintain daily tenant, employee and contractor?s contact. ?Assist the team with updating and implementing new property on-boarding. ?Review tenant services requests daily and note completion. ?Ensure that Best Practices and Core Charters are implemented at the property. ?Provide copies of utility invoices or information to Energy Star monthly. ?Distribute documents to Lease Administration. ?Scheduling use of materials to be moved into or out of property. ?Draft contracts as requested by managers within 24-48 hours of the request. ?Enter work orders into Building Engines for maintenance requests. ?Prepare and lead Quarterly table top discussions with Team Members.Requirements ?High School diploma or general education degree (GED). BS/BA preferred ?One to three months of related experienceHighly Desirable Attributes ?Ability to interpret a variety of instructions both written and orally. ?Proficient knowledge of Microsoft Word, Excel and PowerPoint. ?Must be able to work overtime as required.#LIJLL Privacy StatementWhen you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device?s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.For additional details please see JLL's Global Privacy Statement or our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.