Public Programs Coordinator

Washington, DC
Jun 19, 2019
Jul 18, 2019
Program Manager
Full Time
The Public Programs Coordinator will work with Performing Arts for Everyone staff on artist services, project coordination, marketing promotion, and ticketing, as well as general administrative tasks relating to the planning and execution of all community engagement events, including Millennium Stage, festivals, and other events as needed.

Duties and Responsibilities:
30% Create Kennedy Center (KC) contracts from deal memos. Coordinate with Director of Public Programs on creation of co-production and other unique agreements. Print signed contracts for execution and return executed contracts to artists. Review and mark up agency contracts, send to KC Legal staff, and facilitate discussion of any contract issues between agency and Legal. Create and Process check requests via Center's accounts payable procedures.

20% Coordinate travel, accommodations and ground transportation for artists and departmental staff. Create itineraries for artists. Negotiate with area hotels to secure the best rate available for KC departments or artists.

10% Responsible for reviewing all contracts for hospitality requirements, determines appropriate hospitality and negotiates and communicates approved requests with internal and external constituents. Handles all artist requests for backstage catering or vouchers for artist use of the KC Canteen and makes arrangements with Restaurant Associates if receptions for artists are required, and contacts the housekeeping department to facilitate clean up.

10% Handle reimbursement for travel expenses turned in by artists and KC staff. Handle all invoice processing for hospitality, hotel, travel, and miscellaneous department expenses as needed.

15% Creates and routes daily Millennium Stage programs with artists interdepartmentally and externally, in collaboration with PAFE intern.

5% Runs Millennium Stage where necessary. Liaises directly with artists, technical crew, and ushers to execute day-of performance activities from load-in to load-out.

5% Helps with intern supervision and training, as needed.

5% Assists with budget tracking, as needed.

N/A Other duties as assigned.

N/A Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner.

N/A Adheres to all employer policies and procedures.

Two to three years of administrative experience in a performing arts venue. Experience
with artist services, contracts, and social media marketing

Minimum Skills and/or Knowledge Required
Proficient in Microsoft Office suite.
Must be able to execute fast paced and a large volume work independently.

Physical Demands
While performing the duties of this job, the employee is regularly required to
communicate in person and on the telephone. The employee is frequently required to
use hands to finger, handle, or feel in order to operate computer keyboard, office
equipment, and other essential tasks. The employee is frequently required to sit, stand,
walk, bend, stoop, crouch, and reach with hands and arms. This position infrequently
lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.

Work Environment
The noise level in the work environment is normal, but volume can be loud based on the
performance in progress
Travel up to 0% may be required.

The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation's cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. We offer a comprehensive range of benefits including medical, dental and vision insurance, paid vacation and sick leave, and a 403(b) retirement plan.

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