Deputy Registrar

Location
Arlington, Virginia
Salary
$64,272.00 - $98,217.60 Annually
Posted
Jun 19, 2019
Closes
Jun 28, 2019
Ref
1215-19A-REG-HQ
Function
Management
Hours
Full Time
Position Information

Arlington County's Registrar's Office is seeking a Chief Deputy to the Director of Elections and Electoral Board. The position provides professional and technical assistance to the Director to conduct elections. This position's responsibilities include managing the Election Officer (Poll Worker) Program, managing administrative and technology activities for the Office, and ensuring that candidates for elected office comply with state election laws.

Major duties include:
  • Reviewing, interpreting, and implementing complex laws, regulations, and policies (local, State, and Federal) that vary for each election, change continually, and relate to the voting process such as candidate requirements, campaign finance disclosure processes, accessibility issues and others;
  • Managing issues relating to the election process that arise on a non-routine basis;
  • Representing the County at conferences and responding to inquiries from the press, public, and election officers;
  • Supervising administrative activities for department including, preparing budget, payroll, accounts payable, purchasing, travel, and personnel action;
  • Maintaining Department's technology inventory and coordinating technology upgrades and needs;
  • Providing and making website updates for the department;
  • Analyzing data to prepare reports for Electoral Board and public; and
  • Serving as the Election Officer Program Manager by:
    • Recruiting, Hiring, training, and assigning Election Officers;
    • Ensuring Election Officers work in compliance of State Law;
    • Developing and conducting training activities for Election Officers; and
    • Maintaining Election Officer CRM Database.
The ideal candidate will be a self-starter, detail-oriented, team player who works well under pressure, and has the ability to meet multiple and sometimes conflicting deadlines.

Selection Criteria

Minimum: Bachelor's degree in Business, Public Administration, or related field plus extensive experience in staff supervision, budget, and application of election laws and procedures.

Desirables: Preference will be given to applicants with experience in one or more of the following:
  • Familiarity with federal, state, and local laws, rules, regulations, and policies related to voter registration and administration of elections.
  • Awareness of the use and operation of elections management and voter registration databases;
  • Developing and maintaining web pages;
  • Developing and implementing training programs; and/or
  • Managing volunteers and short-term workers.


Special Requirements

The applicant must be a qualified voter in the Commonwealth of Virginia (24.2-112 Code of Virginia) and complete VREO and CERA certifications within 3 years of hire.

The applicant must possess, or obtain by the time of employment, a valid motor vehicle operator's license from the applicant's place of residence and the applicant must provide a copy of or allow Arlington County to obtain a copy of the applicant's official state/district driving record. Any offer of employment may be contingent upon a favorable review of the applicant's driving record.

Additional Information

Work hours: Monday through Friday, 8:00 a.m. - 5:00 p.m. with evening and weekend work required occasionally.

Overnight travel occasionally required.

Incumbent may be expected to occasionally lift equipment that weights up to 20 pounds.

Incomplete applications will not be considered. In order to receive full credit for your experience, please ensure that you have included details of all relevant work experience on your application and have completed the Supplemental Questionnaire in its entirety.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: www.arlingtonva.us/pers.

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.

01

Please use the space below or attach a cover letter to describe your experience with the following:
  • Working in elections - poll worker, and partisan or nonpartisan experience can be included;
  • Preparing and managing budgets; and
  • Recruiting and scheduling volunteers


02

What training programs have you created and implemented? If you do not have this experience please write N/A?

03

Following the 2016 Presidential Election, Elections were declared critical infrastructure by the Department of Homeland Security. Based on your knowledge of different computer systems, identify and briefly describe 3 cyber-security risks to Elections.

Required Question

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