Contracts Manager

Reston, VA
Jun 17, 2019
Jun 20, 2019
Full Time
Contracts ManagerPerforms a variety of administrative duties and complex legal support roles demonstrating an advanced level of skill and ability in support of the CFO. Directly supports one or more outside counsel and the CFO. Under supervisory guidance of the CFO, performs moderate to complex tasks relating to legal issues pertaining to contracts administration that must be addressed by or for the Company. Proactively exercises independent judgment to develop, manage and implement processes and procedures to ensure tasks and projects are completed in a timely and efficient manner for meeting sensitive legal deadlines. Maintains highly confidential/sensitive information exercising the utmost discretion, including systems, processes and procedures for document management. Ability to use good judgment in dealing with internal business partners, executives and outside counsel.Specific Accountabilities/Essential Functions of PositionSupports contract review process including: review, evaluation, and drafting of contract/agreement terms. Distributes pending contracts to appropriate departments throughout the Company/subsidiary for review and solicits, compiles, and evaluates comments.Under general guidance of the CFO, prepares basic to moderately complex agreements, instruments, or other standard legal documents or correspondence relating to legal and/or business operations.Personally, handles and offers solutions to sometimes complex contract inquires, initiating research and follow up as appropriate. Schedules meetings with prospects, outside counsel and the CFO and ensures they are well briefed prior to meetings, calls or other events. Drafts correspondence of non-routine, often complex nature; generally requiring extensive research to respond to incoming inquiries or standard legal issues pertaining to contracts.Manage contract administration database, including maintenance of contractual deadlines and terms, and ensuring that all contracts are electronically scanned and uploaded into database.Interfaces directly with members of other departments, outside counsel and vendors regarding a variety of issues as assigned. Exercises an extremely high level of sensitivity, ability to think quickly, and professionalism when interfacing internal and external contacts.Preliminarily evaluates and assesses general requirement relating to legal contractual issues and utilizes established guidelines and analytical thinking to make recommendations at an advanced level. Independently responds to standard legal inquires that do not require action by outside counsel.Performs miscellaneous duties as required. Completes special projects as assigned by CFO as required.Job QualificationsRequires knowledge of document formats of a legal nature such as contracts.Must understand technical legal terminology.Must be able to handle extremely sensitive and/or confidential information with utmost discretion.Excellent communication skills required to interact with various departments, all levels of management, and external contacts, including outside counsel.Must have the ability to work in a timely manner by exercising discretion and utilizing independent judgment to meet business needs and demands.Must be able to utilize independent judgment and make sound decisions regarding how to respond to issues, when to escalate to the CFO and outside counsel, and appropriate course of action to recommend.Must be able to demonstrate anticipation to follow through effectively.Must have excellent grammar, writing, and proofreading skills.Must have project management capabilities including the ability to organize and prioritize numerous tasks for self and others.Requires knowledge of word processing software, database, and other organization software programs including Microsoft Office and related business software.Intermediate to advanced spreadsheet skills including Excel.Ability to prepare routine database reports.Must be able to prepare presentations using PowerPoint.Establish, organize and maintain administrative and legal hard copy and electronic department files.Prepare mailings (email, hard copy and/or both).Other legal and administrative duties as required for other members of the CFO.Special projects as assigned.Education and ExperienceEducation: Minimum Bachelors Degree or equivalent Experience: 6 plus years of progressive administrative/paralegal and contract experience.Job RequirementsBachelors degree required.Demonstrated proficiency in contract administration or contract management.Detail-oriented, self-motivated and analytical.Demonstrated effective oral and written communication and organizational skills.Strong organizational, problem-solving and interpersonal skills.Must be able to multi-task, be flexible, and be able to prioritize and complete projects effectively and efficiently.Demonstrated high proficiency in Microsoft Office Suite of products, entity management systems and database creation and maintenance.Contract management experience supporting international operations advantageous.Strong computer and communication skills required. Proficiency at the MS Office Suite (Outlook, Word, Excel, PowerPoint).Must be capable of learning other specialized database management programs, with limited training.Great organization and record keeping skills a must.Attention to detail, ability to work independently and adept at managing and completing several simultaneous projects in a team oriented environment.Ability to organize and prioritize numerous tasks and complete under time constraints with great attention to detail.Must possess good judgment in making decisions and be creative in solving problems.Excellent interpersonal, verbal and written communication skills.Client focused approach to work.A flexible attitude with respect to work assignments and new learning.Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail.

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