Human Resources Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Jun 15, 2019
Closes
Jun 22, 2019
Function
Human Resources
Hours
Full Time
Duties

Summary

This position is located in the Executive Office of the President (EOP), Office of Administration (OA), Office of the Chief Administrative Office (OCAO). The Human Resources Assistant is responsible for providing technical guidance to management; coding personnel and payroll actions; ensuring the correct nature of action (NOA), legal authority code, effective dates, salary, and related data elements are entered into the automated system.
Learn more about this agency

Responsibilities

As a Human Resources Assistant, GS-0203-7/8/9, your typical work assignments may include the following under supervision:
  • Provides technical advice and guidance to management and supervisors on federal laws, regulations, policies, and procedures governing Human Resources Programs.
  • Codes and processes a wide variety of Requests for Personnel Actions (SF-52s) and payroll actions utilizing the Defense Civilian Personnel Data System (DCPDS) and Defense Civilian Payroll System (DCPS) automated systems.
  • Assists with new employee orientation and instructs new employees how to initiate Federal Employees Health Benefits, Federal Employees Group Life Insurance, Federal Employee Retirement System (FERS), Thrift Savings Plan (TSP) and other federal benefits.
  • Establishes and maintains Official Personnel Folders (OPFs) and payroll records in accordance with the Office of Personnel Management (OPM), Guide to Recordkeeping.
  • Utilizes personnel computer and various software programs to create, copy, edit, store, retrieve and print a variety of documents; produce correspondence, memoranda, directives, forms reports; create or maintain spreadsheets or databases.
  • Provides high-quality customer service to internal and external customers.


Travel Required

Not required

Supervisory status
No

Promotion Potential
9

Requirements

Conditions of Employment

  • Must be a U.S. citizen or national
  • Selective Service registration if a male born after December 31, 1959
  • Subject to pre-employment and random drug tests
  • Direct deposit is required
  • Relocation expenses will not be paid
  • Suitability for Federal employment
  • May be required to successfully complete a probationary period
  • Resume and supporting documents (See How To Apply)


Qualifications

Minimum Qualification Requirements: Allapplicants must meet the qualification requirements outlined below to be considered minimally qualified for this position. The qualification requirements are in accordance with the OPM Qualification Standards. Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level). All qualifications must be met by the closing date of this announcement.

In order to qualify at the GS-07 level, applicants must possess one full year of specialized experience at or equivalent to the GS-06 level or pay band in Federal service or equivalent experience in the private or public sector. Specialized experience is defined as: researching, interpreting, and applying federal laws, regulations, policies, and procedures governing Human Resources Programs; initiating and coding a variety of requests for personnel actions; utilizing automated systems to process personnel and payroll actions; establishing Official Personnel Folders (OPFs) and payroll records; responding to routine HR-related inquiries.

In order to qualify at the GS-08 level, applicants mustpossess one full year of specialized experience at or equivalent to the GS-07 level or pay band in Federal service or equivalent experience in the private or public sector. Specialized experience is defined as: researching, interpreting, and applying federal laws, regulations, policies and procedures governing Human Resources Programs; providing advisory services to management and supervisors; initiating and coding a variety of requests for personnel actions; utilizing automated systems to timely and accurately process complex personnel and payroll actions; establishing and maintaining Official Personnel Folders (OPFs) and payroll records; responding to HR-related inquiries and requests for information from internal and external customers.

In order to qualify at the GS-09 level, applicants must possess one full year of specialized experience at or equivalent to the GS-08 level or pay band in Federal service or equivalent experience in the private or public sector. Specialized experience is defined as: researching, interpreting, and applying federal laws, regulations, policies and procedures governing Human Resources Programs; providing technical and procedural guidance to management, supervisors, and employees; initiating and coding a variety of complex requests for personnel actions; utilizing automated systems to timely and accurately process complex personnel and payroll actions; maintaining and auditing Official Personnel Folders (OPFs) and payroll records; responding to complex HR-related inquiries and requests for information from internal and external customers.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
NOTICE: More than one candidate may be selected within 90 days of the issuance of the certificate, if an additional vacancies occur.

Promotion to the next highest grade level is neither guaranteed nor implied.

Education

Additional information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx ).

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information
visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .

Equal Employment Opportunity (EEO) Policy Statement: http://www.eeoc.gov/federal/index.cfm

Employment Information Resources - Resource Center: https://help.usajobs.gov/index.php/Main_Page

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
  • Person with Disabilities - Schedule A
  • Special Hiring Authorities for Veterans
  • Special Hiring Authorities for Certain Military Spouses
  • Other Special Appointment Authorities
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternative Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
  • Customer Service - Works and communicates with clients and customers (e.g., any individuals who use or receive the services or products that your work unit provides, including individuals who work in your agency or in other agencies or organizations outside the Government) to satisfy their expectations. Committed to quality services.
  • Oral Communications - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
  • Personnel and Human Resources - Knowledge of hiring, classification, benefits, labor relations, negotiation, and federal, state, and local employment regulations.
  • Technical Competence - Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.


Background checks and security clearance

Security clearance
Top Secret

Drug test required
Yes

Required Documents

To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed
2. Other supporting documents:
  • Cover Letter, optional
  • Most recent SF-50, "Notification of Personnel Action" showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)
  • DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
  • Noncompetitive appointment authority documentation, if applicable
  • Career Transition Assistant Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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