Human Resources Assistant

2 days left

Employer
USAJobs
Location
District of Columbia, D.C
Posted
Jun 14, 2019
Closes
Jun 22, 2019
Function
Human Resources
Hours
Full Time
Duties

Summary

As an HR Assistant, you will perform a variety of human resources functions integral to office operations.

This position is located in the Office of HR Management (OHRM) Washington Area Service Center (WASC) located in Washington, DC.

We are currently filling one vacancy, but additional vacancies may be filled as needed.

Learn more about this agency

Responsibilities

GS-07 - Assists senior HR specialists in various phases of the full range of recruitment and placement activities by reviewing and processing requests for personnel actions ensuring all requests include any and all necessary supporting documentation, and comply with all HR laws, rules, regulations, policies and procedures.

Prepares basic electronic vacancy announcements; selects the appropriate qualifications required from OPM Qualification Standards Handbook, obtains employment information (i.e., SF-75, release dates, etc.); sends out employment notifications/status letters; prepares and sends out employment offer letters; closes out merit promotion and DEU case files; makes job offers; and ensures that all non-recruitment/non-pay actions are in full compliance with all procedural requirements and submitted to PPRM in a timely manner.

Assists in processing non-recruitment/non-pay personnel actions using HR Links.

Ensures the correct nature of action (NOA), legal authority code, effective dates, salary, and related data elements are entered into the system, reviewed after input, and as necessary corrected for a wide range of personnel/position actions involving numerous and complex pay systems, pay schedules, and organizational elements. Cites the proper regulations for the action, that action is appropriate for the intended purpose.

Assists with New Employee Orientation (NEO). Responsible for preparing NEO folders/packets, reviews paper work from NEO to ensure forms are completed. Responsible for validating I-9 forms through E-Verify, responsible for uploading NEO documents into Monster/onboarding data base. provide assistance.

Serves as the point of contact for security investigation processing. Ensures applicants have filled out the required forms correctly, finger prints and/or SF-75 information is received timely and in accordance with HSPD-12 requirements. Initiates and assits with e-QIP system. Assists in arranging for physical examinations and drug testing, prepares paper work and initiates security checks. Tracks and maintains status of pending security clearances and initial access.

GS-08-

Processes the more complex actions, including corrections, cancellations, pay adjustments, award requests/forms.

Independently performs technical assignments, including resolving processing errors, administrative errors and discrepancies, and developing solutions for difficult personnel situations.

Evaluates and makes recommendations regarding personnel actions and issues, performing research as necessary on the most complex processing issues/inquiries.

Assists in processing non-recruitment/non-pay personnel actions using HR Links.

Ensures the correct nature of action (NOA), legal authority code, effective dates, salary, and related data elements are entered into the system, reviewed after input, and as necessary corrected for a wide range of personnel/position actions involving numerous and complex pay systems, pay schedules, and organizational elements. Cites the proper regulations for the action, that action is appropriate for the intended purpose.

Assists with New Employee Orientation (NEO). Responsible for preparing NEO folders/packets, reviews paper work from NEO to ensure forms are completed. Responsible for validating I-9 forms through E-Verify, responsible for uploading NEO documents into Monster/onboarding data base. provide assistance.

Serves as the point of contact for security investigation processing. Ensures applicants have filled out the required forms correctly, finger prints and/or SF-75 information is received timely and in accordance with HSPD-12 requirements. Initiates and assits with e-QIP system. Assists in arranging for physical examinations and drug testing, prepares paper work and initiates security checks. Tracks and maintains status of pending security clearances and initial access.

Travel Required

Occasional travel - Occasional travel maybe required to attend job related training, events, and/or conferences.

Supervisory status
No

Promotion Potential
08

Requirements

Conditions of Employment

  • US Citizenship or National (Residents of American Samoa and Swains Island)
  • Meet all eligibility criteria within 30 days of the closing date
  • Meet time-in-grade within 30 days of the closing date, if applicable
  • Register with Selective Service, if you are a male born after 12/31/1959


If selected, you must meet the following conditions:
  • Receive authorization from OPM on any job offer you receive, if you are or were (within the last 5 years) a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch.
  • Serve a one year probationary period, if required.
  • Undergo and pass a background investigation (Tier 4 investigation level).
  • Have your identity and work status eligibility verified if you are not a GSA employee. We will use the Department of Homeland Security's e-Verify system for this. Any discrepancies must be resolved as a condition of continued employment.


Qualifications

For each job on your resume, provide:
  • the exact dates you held each job (from month/year to month/year)
  • number of hours per week you worked (if part time).

If you have volunteered your service through a National Service program (e.g., Peace Corps, Americorps), we encourage you to apply and include this experience on your resume.

For a brief video on creating a Federal resume, click here .

The GS-07 salary range starts at $45,972.00 per year.

The GS-08 salary range starts at $50,912.00 per year.

If you are a new federal employee, your starting salary will likely be set at the Step 1 of the grade for which you are selected.

To qualify at the GS-07, you must have at least one year of specialized experience equivalent to the GS-06 level or higher in the Federal service.

Specialized experience is experience gained in an administrative support or Human Resources support position and involved experience in two or more of the following areas:

- coding and processing personnel actions,

-reviewing employment forms/documents for accuracy,

-providing orientation to new employees, and

-interpreting HR regulations and policies to provide guidance to customers regarding routine human resources program topics such as benefits.

To qualify at the GS-08, you must have at least one year of specialized experience equivalent to the GS-07 level or higher in the Federal service. Specialized experience is experience that included: processing personnel data into an automated pay system; providing technical advice and guidance to employees and supervisors on various HR practices and processes; researching HR policies, procedures, and operations to perform a variety of HR support tasks; resolving personnel issues relating to pay, salary increases, on-board dates, and accuracy of data.

Education

Note: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

Bargaining Unit status: Not Applicable

Relocation-related expenses are not approved and will be your responsibility.

Travel expenses associated with interviews may be approved. Determinations will be made on a case-by-case basis.

On a case-by-case basis, the following incentives may be approved:

· Recruitment incentive if you are new to the federal government

· Relocation incentive if you are a current federal employee

· Credit toward vacation leave if you are new to the federal government

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated on the questions you answer during the application process, which will measure your overall possession of the following competencies or knowledge, skills, and abilities. Your responses to these questions must be supported by your resume or your score may be lowered.
  • Knowledge of recruitment and placement principles, and an understanding of occupational characteristics to develop vacancy announcements, and to analyze/evaluate qualifications that relate to the duties of the position.
  • Knowledge of, and skill in applying, HR rules, procedures, practices and operations sufficient to perform a wide variety of HR actions, special appointments and programs such as excepted service appointments and various Pathways Programs.
  • Knowledge of coding procedures in order to enter and correct errors in an automated personnel data system for the production of final personnel actions and follow-up reports for various suspense dates.
  • Knowledge of commonly used forms related to personnel staffing.
  • Skill in performing time management in order to analyze workloads, establish priorities, and perform quality work in an environment with tight or conflicting time schedules.
  • Skill in communication, both oral and written, to provide instruction and advice on important HR issues to staff at all levels within the organization.
  • Knowledge of personnel processing language, procedures, and options available to process actions for employees in a variety of competitive and excepted appointments.
  • Possess the ability to perform Security and Suitability processes in order to complete the full range of the credentialing process for new hires; the security clearance upgrade process for current employees; and the re-investigation process.

Additional assessments may be used, and, if so, you will be provided with further instructions.

If you are eligible under Interagency Career Transition Assistance Plan or GSA's Career Transition Assistance Plan (ICTAP/CTAP) , you must receive a score of 85 or higher to receive priority.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

ALL required documents must be submitted before the closing date. Review the following list to determine what you need to submit.

Note: You MUST submit an SF-50 (Notice of Personnel Action), an equivalent agency Notice of Personnel Action form is acceptable. Such document(s) must show all of the following: effective date, position, title, series, grade, and rate of basic pay, tenure group 1 (career) or 2 (career-conditional), position occupied group, and name of agency. If you are a GSA employee (except in the OIG), you are not required to submit an SF-50.

If you are a 30% or more disabled veteran, VEOA or VRA applicant or qualified spouse, widow/widower, or parent:

(a) Copy of your Certificate of Release or Discharge From Active Duty, DD-214 that shows the dates of your active duty service. If selected, a DD-214 showing your type of discharge (member 4 copy) will be required prior to appointment.

(b) If you are a disabled veteran, or are applying under VRA or VEOA as a spouse, widow/widower, or parent of a veteran, submit both of the following in addition to the DD-214:
  • completed SF-15 form; and
  • proof of your entitlement (refer to SF-15 for complete list).

  • If you are active duty military- Certification on a letterhead from your military branch that includes your rank, character of service (must be under honorable conditions) & military service dates including discharge/release date (must be no later than 120 days after the date the certification is submitted).

    If you are a current Federal employee or Reinstatement Eligible: Submit your latest SF-50.

    If you are eligible under an Interchange Agreement: Submit your latest SF-50.

    If you are a former Peace Corp or VISTA volunteer: Submit your Description of Service.

    If you are a current or former Land Management Agency Employee - Submit a and b:

    (a) one or more SF-50s, including your most recent one that shows you were on a competitive time-limited appointment(s) with a Land Management Agency and served on the appointment for a period(s) totaling more than 24 months without a break of 2 or more years.

    (b) Copy of your agency's annual performance appraisal(s) or written reference(s) from a supervisor at the agency verifying satisfactory performance during your appointment(s).

    If you have a disability: Submit proof of eligibility. For information on eligibility and required documentation, refer to USAJOBS's People With Disabilities page.

    If you are applying under another special appointment authority: Submit proof of your eligibility under the appropriate appointment authority. See USAJOBS's Resource Center for more information.

    If you are ICTAP / CTAP eligible - submit a, b, and c: (a) proof of eligibility including agency notice; (b) SF-50, and (c) most recent performance appraisal.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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