Secretary (OA)

Employer
USAJobs
Location
Chester, Virginia
Posted
Jun 13, 2019
Closes
Jun 18, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

About the Position:
This is a Defense Contract Management Agency (DCMA) position within DCMA International Directorate, Office of Commander, located in Chester, Virginia.

Provides administrative support to the Executive Director/Executive Deputy Director, at the Directorate level. Serves as the liaison between the Executive Director and directorate staff. Relays instructions and requirements; and monitors assignments to ensure conformance with requirements and timely completion.
Learn more about this agency

Responsibilities

  • Provides administrative assistance to the Executive Director/Executive Deputy Director.
  • Exercises exclusive control over scheduling of appointments, with complete authority for commitments of time.
  • Arranges the Executive Director's/Executive Deputy Director's travel, including scheduling, itineraries, transportation, and hotel reservations.
  • Receives and screens telephone calls and visitors for the Executive Director/Executive Deputy Director.
  • Screens all correspondence prepared for the Executive Director/Executive Deputy Director signature for clarity, adherence to his or her preferences in completeness or reply, procedural and grammatical accuracy, and conformance with DCMA policy.
  • Operates office automation and web-based programs such as word processing, databases, spreadsheets and electronic mail programs.


Travel Required

Occasional travel - Business travel required 10% of the time.

Supervisory status
No

Promotion Potential
9

Requirements

Conditions of Employment

  • US Citizenship is required.
  • Direct Deposit of Pay is required.
  • Must be able to obtain and maintain a Non-Critical Sensitive No Access Security Clearance .
  • A qualified typist is required.


Qualifications

Who May Apply:
  • Current Department of Defense Employee
  • Veterans and Preference Eligible under Veterans Employment Opportunity Act (VEOA) of 1998
  • Interagency Career Transition Assistance Plan (ICTAP) Eligible
  • Priority Placement Program DoD Military Spouse Preference (MSP) Eligible
  • Land Management Workforce Flexibility Act Eligible

QUALIFICATIONS: In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job.

To qualify, applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-08). Specialized experience is defined as: Experience performing clerical and administrative work such as scheduling appointments, coordinating conferences, preparing reports, screening correspondence and responding to inquiries; experience using an automated travel management system; electronic travel vouchers and reports; using various office automation tools; experience acting as a liaison between supervisor and staff, providing advice on staff actions and correspondence.

Education can be substituted for experience.

You will be evaluated on the basis of your level of competency in the following areas:
  • Computer Skills
  • Operating Systems
  • Organizational Awareness


Time-in-Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-08).

Applicants must meet basic eligibility requirements such as minimum qualifications, and other regulatory requirements by the closing date of the announcement.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

Chester is located in Chesterfield County and is bounded by the cities of Richmond, Petersburg, Hopewell and Colonial Heights situated between the James and Appomattox Rivers. There is easy access to Washington, DC 100 miles north, with the Blue Ridge Mountains about 90 miles west and the Chesapeake Bay is 60 miles to the east.

Chester is rich in history and outdoor experiences. Experience what it was like when the first English settlers moved to America by taking a trip to Henricus Historical Park. Established in 1611, Henricus was the second successful English city in the New World. It was built along the James River on land inhabited by the Appomattoc tribe, where Pocahontas grew up. Be sure to visit the R. Garland Dodd Park at Point of Rocks. This 176-acre park features several athletic facilities and a diverse natural area. Athletic and picnic areas are concentrated in the upper areas of the park, and access to the lower areas is provided by a system of trails including a floating boardwalk through a freshwater tidal marsh. This area also has historical significance, as the land was the southern end of the Union position. Remnants of Union earthworks can be seen along the park road and trails. Dutch Gap Conservation Area is listed by the National Audubon Society as one of the top spots in Virginia for bird watching and an excellent place to boat or kayak.
  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available at: www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf
  • In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at http://www.dtic.mil/whs/directives .)
  • Multiple positions may be filled from this announcement.
  • Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • Two year trial/probationary period may be required.
  • May require overtime work.
  • Permanent Change of Station (PCS) relocation expenses WILL NOT be authorized.
  • Relocation/Retention Incentive WILL NOT be authorized.
  • Defense National Relocation Program will not be authorized.
  • Student Loan Repayment Program (SLRP) WILL NOT be authorized.
  • Ability to communicate orally and in writing.
  • All selections under an announcement must be made within 6 months from the issuance date of the certificate referral list.
  • Tour of Duty: Full-Time
  • FLSA Exempt
  • Bargaining Unit: Yes


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Interagency Career Transition Assistance Program (ICTAP): The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition Resources website .

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
National security

Required Documents

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc).

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply.
If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:
  • Your resume may be submitted in any format and must support the specialized experience described in this announcement.
  • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  • For additional information see: What to include in your resume .
  • You MUST submit documents verifying your eligibility with your application package. These documents may include, but are not limited to: For current employment verification, SF-50, DD3434 or other federal agencies official "Notification of Personnel Action" equivalent ( Note: SF-52 or agencies "Request for Personnel Action" is not acceptable ); For MSP claims PCS orders and marriage certificate; For verification of Veteran status, DD214 (which indicates character of service), SF-15, VA Letter and/or Activation/Deactivation orders.
2. Other supporting documents:
  • Cover Letter, optional
  • Time-in-Grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old).
  • This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible.
Future Military Retirees*: You are required to submit a copy of your retirement DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your retirement letter AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214 (Member 4 Copy) upon issuance.

Future Separation from the Military*: You are required to submit a copy of your most recent DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your most recent active duty orders AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214(Member 4 Copy) upon issuance.

*Active duty military members who are selected may not be appointed unless on terminal leave or already separated from the armed forces.

** The "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted. The Statement of Service must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters, AND the Statement of Service letter must include your rank, dates of active duty service, the Type of Discharge, Character of Service (i.e. honorable), and, if applicable, when your terminal leave will begin.

NOTE: Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.

Special Employment Consideration: DCMA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. For information on how to apply under this appointment authority via the Selective Placement Coordinator, please visit http://dcmacareers.com/index.cfm/disabilities/ .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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