Executive Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Jun 13, 2019
Closes
Jun 19, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Office of the Associate Director - Chief Information Officer; Bureau of Engraving and Printing. This position reports to the Associate Director, Chief Information Officer (CIO). The CIO's office oversees all technology, production development, manufacturing for both the Washington, DC (DCF) and Western Currency (WCF) facilities at the BEP and shares in the responsibility for the successful management of the BEP mission in an effective and efficient manner.

Learn more about this agency

Responsibilities

This opportunity is also open to Status eligibles under Announcement 19-BEP-204. Please refer to that announcement for details on open period, eligibility, and how to apply.

As an Executive Assistant, you will:

- Manage the immediate Office of the CIO, recommend changes in administrative policies; develop and implement procedures and practices for own and subordinate offices.

- Gather data, draft or format full or specific portions of reports and compilations. Responsible for the timely completion of these products while ensuring their confidentiality.

- Subject matter is generally specialized and not a matter of widespread knowledge, and requires collection from numerous sources. Organize the material, identifying emphasis and varied relevance.

- Determine the need for administrative or procedural revisions to instructions utilized by the CIO's administrative support staff. Prepare the necessary issuances and present them to the CIO for signature.

- Serve in an administrative liaison capacity between the CIO and subordinate offices, the Director's office, both Currency Facilities, the Department, other Federal agencies, and the private sector.

Travel Required

25% or less - 5 to 10 nights per year.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • Must be U.S. Citizen or U.S. National


The experience may have been gained in either the public or private sector or volunteer service . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your résumé.

SUITABILITY, CLEARANCE & REQUIREMENTS: A background investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for disqualification in the hiring process. The background investigation process conducted by the Bureau of Engraving and Printing is very thorough. Therefore it is imperative that applicants exercise candor and honesty when answering background questionnaires, especially as it relates to arrest, employment, education, finances, illegal drug use, and/or other criminal history. Falsification discovered in security documents or during the background investigation process may result in an immediate negative suitability determination or immediate revocation of your interim clearance (if applicable).

Qualifications

You must meet the following requirements by the closing date of this announcement.

Specialized experience: For the GS-12, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal service. Specialized experience for this position includes: providing administrative or analytical support services to supervisors or managers and interpreting and analyzing office administrative operations and policies and recommending changes to improve effectiveness and consistency of administrative operations.


Examples of such experience are:
- Researching issues, conducting special analysis, recommending solutions, and developing these into decision papers or decision making tools; OR
- Drafting communications and briefing tools (speeches, talking points) and/or individual correspondence or responses; OR
- Ensuring follow-up/completion of specific activities/projects/programs/initiatives; OR
- Researching and interpreting information needed to prepare reports, and to respond to requests for information; OR
- Planning trip itineraries and making travel arrangements; OR
-Coordinating and planning routine administrative functions such as troubleshooting office support issues, scheduling meetings and conferences, controlling correspondence, and appointment calendars for management.



Education

Additional information

- We may select from this announcement or any other source to fill one or more vacancies.
- This is a non-bargaining unit position.
- We offer opportunities for telework.
- We offer opportunities for flexible work schedules.
- The facility shuts down annually between Christmas and New Year's Day. Employees must take leave for work days during the shutdown period.

CONDITIONS OF EMPLOYMENT:
- A one year probationary period may be required.
- Public Trust - Background Investigation will be required.
- Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency
- If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
- Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9 . Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- Submit to a drug test prior to your appointment.
- Obtain and use a Government-issued charge card for business-related travel.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

Rating: Your application will be evaluated in the following areas: Technical, Administrative Management, Communication and Analytical. Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, Gold, Silver, and Bronze depending on your responses to the online questions, regarding your experience, education, and training related to this position. A subject matter expert may be used in the evaluation. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP )) you must be assigned the middle category or better to be rated as "well qualified" to receive special selection priority.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
Yes

Required Documents

A complete application includes 1. A résumé, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

All applicants are required to submit a résumé either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your résumé. We suggest that you preview the online questions, as you may need to customize your résumé to ensure that it supports your responses to these questions. Please view résumé tips .

VETERANS' PREFERENCE DOCUMENTATION: If you are claiming veterans preference, please see applicant guide for required documentation . In order to be considered for veterans preference, you must submit all required documentation as outlined in the applicant guide.

CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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