Office Assistant

Location
Arlington, Virginia
Posted
Jun 06, 2019
Closes
Jul 02, 2019
Career Level
Entry Level
Hours
Full Time

The Air Force Association is seeking an outgoing morning receptionist to serve as the “face of AFA”  and daily HR & Administration support. This is a full-time position split between a morning reception shift and administrative operations. This position includes a strong emphasis on superior customer service and professionalism.

 

Essential Duties and Responsibilities as Receptionist

  •  Presents extremely professional appearance at all times
  •  Staffs reception desk for entire shift (morning or afternoon)
  • Receives and directs incoming calls and e-faxes in a timely manner
  • Warmly greets visitors and informs staff member of their visitor
  • Provides excellent customer service support to callers and visitors
  • Maintains familiarity with current events within association
  • Schedule and plan meetings and appointments
  • Works with member relations team to understand member benefits and programs
  • Distributes parking tokens as needed
  •  Signs for deliveries in absence of mailroom personnel

Essential Duties and Responsibilities as Human Resources Associate

  • Posts job ads; processes background checks; prepares new hire packets; assists with new staff orientation and other onboarding duties as assigned
  • Operates centralized purchasing system for office supplies
  • Maintains paper files of fully executed contracts
  • Assist with employee benefits plan administration
  • Assist with ADP processes including timecard management, payroll processing and reporting
  • Provides general administrative support to ensure efficient operation of the office

Knowledge, Skills & Abilities

  • Proficient with Microsoft Office and ability to learn new programs such as ADP or Intacct
  • Ability to multitask and a maintain a friendly disposition
  • Punctuality and dependability are imperative
  • Ability to adhere to reception desk protocol
  • Ability to maintain confidentiality in the handling of sensitive matters

Requirements

  • High school diploma; 4-year degree is a plus but not required
  • Pleasant and professional demeanor and ability to work well with others
  • Experience with general office tasks (typing, answering phones, etc) is preferred
  • Prior customer service experience
  • Desire to thrive in a fast-paced environment and grow within responsibility

 

Excellent benefits include healthcare, dental, 401(k), tuition reimbursement, free parking and more! Individuals who have served in the USAF are encouraged to apply. Please send cover letter with salary requirements and resume to staffing@afa.org. 

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