Accounting Associate II
Accounting Associate II
Personnel Status: PIN/Nonexempt
Department: Controller's Office
Open Date: May 30, 2019
Closing Date: June 26, 2019
Responsibilities: Perform complex accounts payable activities including but not limited to the following:
1) Verify, process and submit invoices for timely payment to the state Comptroller office utilizing the People Soft Financials AP. 2) Ensure invoices are processed in accordance with the university policies; COMAR regulations and the procedures established by GAD (General Accounting Division). 3) Verify invoice computations.
4) Work with various offices, departments and central receiving to resolve issues related to the receipt of goods.
5) Analyze employee travel reimbursements documents for adequacy and accuracy. 6) Verify financial coding used by departments to ensure accuracy for items invoiced and accuracy of financial records. 7) Verify disbursement transmittals, make necessary corrections, and assemble the supporting documentation for review and approval.
8) Ensure accuracy of vendor information recorded in PeopleSoft Financials vendor tables and update vendors as necessary based on vendor-supplied information. 9) Respond to inquiries from vendors and departments concerning invoices and payments, and expediently resolve difficult problems with tact and diplomacy. 10) Confer with vendors, GAD, departmental staff, chairs/directors, and other internal and external entities to facilitate transactions processing and resolving other various issues. 11) Maintain separate files for open invoices, paid invoices, and disbursement transmittal. 12) Prepare and submit vendor maintenance forms to the General Accounting Division (GAD) to resolve payment issues related to address changes, vendor updates and vendor activation. 13) Perform special projects and other related tasks as assigned by the AP Manager. 14) Review and research outstanding checks and submit necessary forms to Banking Service for reissue, voids or cancellation. 15) Monitor the accounts payable email box and respond timely to inquiries. 16) Assist with the fiscal year end process which consist of reviewing and finalizing the open balances on purchase orders. 17) Review vendor master file for updates and inactivation's. 18) Reconcile the credit card statement.
Qualifications: Bachelor's degree in accounting or related field experience with a minimum of nine (9) credits in Accounting required. Must have good communication, organization, and interpersonal skills. Must demonstrate ability to use Microsoft Word and Microsoft Excel. Must have a general knowledge of complex accounts payable procedures and practices. Knowledge of procedures used in processing transactions in an automated accounting system, preferably PeopleSoft Financials. Must have a general knowledge of bookkeeping and accounting principles and mathematical methods and techniques. Skilled in performing mathematical computations, reviewing and processing financial documents; reconciling financial data; operating calculators, keyboards, manual and automated office equipment, personal computers; and data input. Skill in interpreting and applying State laws, policies, regulations and rules to agency accounting operations; Knowledge of generally accepted auditing standards. Ability to communicate effectively, oral and written; Ability to establish and maintain effective working relationships with faculty, staff, students, external agency fiscal staff, contractors, and vendors.
Note: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Salary: $38,204 - $50,602
Application: Interested and qualified applicants should go to https://bowiestate.peopleadmin.com/ to apply online. Paper application submissions will not be considered.
Office of Human Resources
Bowie State University
14000 Jericho Park Road
Bowie, MD 20715
Bowie State University is an Equal Opportunity/Affirmative Action Employer
Auxiliary aids and services for individuals with disabilities are available upon request. Please contact the University's EEO Officer at 301-860-3442.
In accordance with the Cleary Act of 2000, you are advised to contact the Bowie State University Campus Police Office for Disclosure of Criminal Incidents that occur on our campus.
Apply Here: http://www.Click2Apply.net/whw6pczqs7tk4m3w