Administrative Assistant

Location
Rockville, Maryland
Salary
Salary Range (Non-Negotiable): $45,620 - $50,688
Posted
May 31, 2019
Closes
Jul 05, 2019
Function
Administrative
Hours
Full Time

Description

The purpose of this position is to provide administrative support for the Audiology and Speech-Language Pathology clusters. Priority is placed on efficient communication, organization, and coordination of work necessary to support the effective functioning of the two units.

Responsibilities

  1. Supporting projects and managing workflow for two units
  2. Gathering materials and preparing shipping to multiple destinations and events throughout the year
  3. Monitoring and ordering office supplies as needed
  4. Preparing and processing requisitions and expenses through the accounting system
  5. Researching prices and vendors to order giveaways and special supplies
  6. Preparing/enhancing presentations, spreadsheets, letters, certificates, and other documents
  7. Coordinating logistics for internal and external meetings
  8. Supporting staff with troubleshooting and training on Microsoft Applications (Word, Excel, PowerPoint)
  9. Setting up filing systems and maintaining records on internal network
  10. Monitoring and troubleshooting issues with telephones, copiers, and computers and contacting technical support as needed

Qualifications

Knowledge Typically Acquired Through

  • AA or BA degree and 2–4 years of related experience

Scope and Depth of Technical Skills/Knowledge

  • Demonstrated skills in use of Microsoft Office programs (Word, Excel, and PowerPoint) and ability to assist staff with program applications
  • Excellent typing, proofreading, spelling, and grammar skills
  • Experience using Microsoft SharePoint a plus

Scope and Depth of Non-Technical Skills/Knowledge

  • Ability to organize and prioritize work to meet deadlines
  • Strong interpersonal and teamwork skills
  • Strong organizational skills
  • Strong communication skills
  • Analytical and detail oriented
  • Ability to successfully coordinate a project
  • Knowledge of general office operation procedures
  • Ability to work on multiple tasks simultaneously
  • Experience with meeting planning and preparation
  • Ability to take initiative and work both collaboratively and independently

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