Bookkeeper

Location
Silver Spring, MD
Posted
May 28, 2019
Closes
Jul 03, 2019
Ref
221759
Function
Accountant, Finance
Industry
Other
Hours
Full Time
Job Summary/Company:

Sparks Group is seeking a Bookkeeper in a leading interior design firm. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Managing multiple ongoing projects with timely follow up is key to success in this position. Please apply online today or give us a call in the office at 301-326-2525.

Responsibilities:
  • Set up new projects and monitor the status of existing projects in the accounting system
  • Effectively communicate with the owners, design team, and other designated staff regarding contract documents, change orders, valid Certificates of Insurance and other contract modification, approvals, and any additional service-related to billing.
  • Compile, analyze, & process project bills to clients on a monthly basis.
  • Work closely with the owners and other designated team members to ensure that invoices are accurate and comply with corporate guidelines.
  • Review weekly timesheets to ensure that they have been submitted and approved prior to payroll input.
  • Maintain project billing folders and accounting system to ensure all invoices and other project related documents are readily accessible for the owners and others to review as needed.
  • Communicate professionally with the owners, clients and other team members providing accurate information and timely responses to inquiries and completion of assignments.
  • Investigate billing errors and resolve discrepancies.
  • Assist with special projects as needed.
  • Prepare various monthly billing & supporting reports (AIA Form G702, G703 and Lien Waivers).
  • Reviews and ensures accuracy of vendor invoices
  • Ensure all projects are properly job costed and provide assistance to facilitate proper job cost understanding and reporting.
  • Prepare and provide quarterly Financial Statements including Work in Progress (WIP) Schedule.
  • Prepare monthly AIA/SOV Billing
  • Prepare weekly AP check run.
  • Reconciles all bank accounts, cash management and bank transfers.
  • Post intercompany job cost items.
  • Generate custom accounting reports as necessary.
  • Maintain accounts receivable aging reports.
  • Oversee sales and use taxes.
  • Posts general ledger journal entries.
  • Prepare financial information to assist external CPA in preparation of year-end financial statements.
  • Reconcile job cost data with estimated budgets.
  • Organize all financial and insurance records. Prepare annual insurance audits, General Liability, Workers Compensation. Coordinate annual renewal of policies with Insurance Broker.

Qualifications:
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Advanced proficiency in Quick Books
  • Experience in AIA or SOV billing
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional written and verbal communication skills
  • Superior organization skills and dedication to completing projects in a timely manner
  • Excellent analytical and problem-solving skills.
  • Experience with DC, MD, and VA compliance and Federal Contracting is preferred
  • Ability to simultaneous handle multiple projects and effectively prioritize
  • Experience working in a small business environment, desired

Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

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