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Bookkeeper

Employer
Sparks Group
Location
Silver Spring, MD
Closing date
Jul 3, 2019

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Industry
Other
Function
Accountant, Finance
Hours
Full Time

Job Details

Job Summary/Company:

Sparks Group is seeking a Bookkeeper in a leading interior design firm. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Managing multiple ongoing projects with timely follow up is key to success in this position. Please apply online today or give us a call in the office at 301-326-2525.

Responsibilities:
  • Set up new projects and monitor the status of existing projects in the accounting system
  • Effectively communicate with the owners, design team, and other designated staff regarding contract documents, change orders, valid Certificates of Insurance and other contract modification, approvals, and any additional service-related to billing.
  • Compile, analyze, & process project bills to clients on a monthly basis.
  • Work closely with the owners and other designated team members to ensure that invoices are accurate and comply with corporate guidelines.
  • Review weekly timesheets to ensure that they have been submitted and approved prior to payroll input.
  • Maintain project billing folders and accounting system to ensure all invoices and other project related documents are readily accessible for the owners and others to review as needed.
  • Communicate professionally with the owners, clients and other team members providing accurate information and timely responses to inquiries and completion of assignments.
  • Investigate billing errors and resolve discrepancies.
  • Assist with special projects as needed.
  • Prepare various monthly billing & supporting reports (AIA Form G702, G703 and Lien Waivers).
  • Reviews and ensures accuracy of vendor invoices
  • Ensure all projects are properly job costed and provide assistance to facilitate proper job cost understanding and reporting.
  • Prepare and provide quarterly Financial Statements including Work in Progress (WIP) Schedule.
  • Prepare monthly AIA/SOV Billing
  • Prepare weekly AP check run.
  • Reconciles all bank accounts, cash management and bank transfers.
  • Post intercompany job cost items.
  • Generate custom accounting reports as necessary.
  • Maintain accounts receivable aging reports.
  • Oversee sales and use taxes.
  • Posts general ledger journal entries.
  • Prepare financial information to assist external CPA in preparation of year-end financial statements.
  • Reconcile job cost data with estimated budgets.
  • Organize all financial and insurance records. Prepare annual insurance audits, General Liability, Workers Compensation. Coordinate annual renewal of policies with Insurance Broker.

Qualifications:
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Advanced proficiency in Quick Books
  • Experience in AIA or SOV billing
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional written and verbal communication skills
  • Superior organization skills and dedication to completing projects in a timely manner
  • Excellent analytical and problem-solving skills.
  • Experience with DC, MD, and VA compliance and Federal Contracting is preferred
  • Ability to simultaneous handle multiple projects and effectively prioritize
  • Experience working in a small business environment, desired

Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

Company

Bringing the Best People and the Best Companies Together Since 1970.

Sparks Group (formerly SPARKS, Sparks IT Solutions, and Sparks Personnel) is the Washington DC Area's leading temporary staffing and full-time recruiting services provider. Whether you are seeking your next opportunity or looking to add talent, Sparks Group is the ideal partner for you! Each of our four divisions (Sparks Office, Sparks Accounting & Finance, Sparks IT, and Sparks Creative) specializes in placing professionals in temporary/contract, temporary-to-full-time, and full-time roles across a diverse array of staffing categories, positions and levels including: office/administrative, customer service, human resources and talent acquisition, legal support, government and cleared personnel, mortgage/banking, accounting and finance, contracts and procurement, information technology and creative/marketing.

Sparks Group brings over four decades of experience placing professionals in challenging and rewarding positions at many of the area’s most prestigious organizations. Our primary focus is presenting opportunities that match each candidate’s skill-sets, experience levels, career objectives, and growth needs. Sparks Group has regularly ranked as one of the top US staffing and recruiting firms having been named to Inavero’s Best of Staffing Lists® for Client and Employee Satisfaction (2012-2017). Additionally, Sparks Group is proud to have been recently selected for other awards Staffing Industry Analysts’ 2017 Best Staffing Firms to Work For, Washington Business Journal Best Places to Work (2017), the Washington Post’s Top Workplaces® List (2017, 2014), Forbes® Best Professional Recruiting Firms (2017), and the National Capital Business Ethics Award.

Company info
Website
Telephone
3012792300
Location
700 King Farm Blvd.
Suite 100
Rockville
MD
20850-5736
US

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