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Director of Procurement, Budget, and Planning (Pbp-19) - Oakton Community College

Employer
Oakton Community College
Location
Oakton, VA
Closing date
May 27, 2019
Appointment to an administrator position is contingent upon approval by the College's Board of Trustees. Oakton Community College, a caring community of educators dedicated to excellence and learning, invites applications for Director of Procurement, Budget, and Planning A premier comprehensive community college, Oakton is 17 miles from downtown Chicago. Oakton serves the near northern suburbs of Chicago with campuses in Des Plaines and Skokie with buildings totaling over 700,000 square feet of space resting on 192 acres. These campuses serve almost 10,000 students annually that are enrolled in over 82,000 credit hours of instruction. This position will be based out of the Des Plaines campus. The College's Operating Funds' budget (Education and Operations & Maintenance Funds) for the academic year ending on June 30, 2018 amounts to $65.7 million. The College has undertaken a five year, $68.5 million Master Plan which included the construction and recent opening of the 93,000 square foot Margaret Burke Lee Science and Health Careers building on the Des Plaines campus. The College is known for its academic innovations, commitment to serving students, solid financial position, and supportive environment for both students and employees. Oakton seeks a Director of Procurement, Budget and Planning who is an innovative leader and who will continue a strong tradition of excellence. Candidates with a commitment to working in a culturally competent environment are especially valued at Oakton. We encourage applications from candidates who reflect the increasing diversity of Oakton's student body and community, enhance and promote engagement with other cultures, and have demonstrated a commitment to working with and as part of a multicultural faculty and diverse student body and community. Job Description: Basic Function and Responsibility: Within the Administrative Affairs Division, this leadership position serves as the public procurement officer and leads the budget and planning function. Performs professional work in the planning, organization, development, and coordination of the procurement activities for the entire organization. Provides leadership for maximizing financial performance through the annual budget development process, rolling forecasts, and strategic studies to identify operational efficiencies and revenue-generating opportunities. Supervision is exercised over managerial and professional staff engaged in procurement, budget, and planning activities. Characteristic Duties and Responsibilities: Procurement Maintain the integrity of the public procurement process and ensure compliance with all applicable laws and procurement policies and procedures conducted by any department or employee within the College. Serve as liaison to college departments, provide guidance and general information regarding established purchasing policies and practices; answer questions and resolve problems; Ensures that the College's Tax Exemption is used. Identify and qualify vendors to include in the procurement selection process. Receive, evaluate and process requisitions in accordance with established College policies and procedures. Prepare and issue bid documents and analysis to ensure that the outcome of the selection process is in the best interests of the College and in compliance with college, local, state and federal requirements. Recommend changes in purchasing policies and procedures, as necessary. Prepare contract documents for all Facilities Construction related jobs and establish and maintain purchase order / requisition logs for same. Responsible for completing annual Business Enterprise Program (BEP) report to ICCB and state of Illinois. Complete annual Vendor Minority Report. Responsible for all the Banner fiscal year closing procedures related to purchasing. Maintain open communications with the supplier community to provide a comprehensive understanding of the procurement practices and maintain supplier confidence. Budget and Planning Lead the annual budget and rolling forecast operations for the College including managing a process to solicit and review current and projected needs of all areas, evaluate defined priorities against College objectives, monitor, update, and communicate adjustments to the budget in cooperation with department and division leaders. Implement budget planning and monitoring programs in concert with the financial goals and objectives of the College, divisions, business initiatives, and related missions. Collaborate with Administrators and other leaders to identify revenue-generating and cost savings opportunities. Analyze trends and provide operational and strategic recommendations to senior leadership team. Develop financial models and prepare statistical analysis. Oversee the capital budget and monitors monthly activity to plan. Build custom reports as needed to add value to College's financial performance. Review enrollment, revenue and expenses projections prepared by budget staff. Partner with student services and academic affairs departments in analyzing the financial impact of programs that support student enrollment and retention. Manage staff at all levels to accomplish results through training, development, performance management, and recognition. Administrative Establish and maintain strong relationships and regular ongoing communications and collaboration with Human Resources, Accounting, IT, Facilities, Academic and Student Affairs departments. Complete ad hoc analysis and projects as needed. Participates in departmental wide projects and initiatives, including those involving technology, training, user education, team building and professional development. When required provides assistance to the Controller and/or VP for Administrative Affairs. Perform other job related duties as assigned. Supervision Received: Administrative supervision is received from the Controller. Supervision Exercised: Functional supervision is exercised over staff in Budget and Purchasing Departments. Requirements: Hiring Qualifications and Working Conditions: Bachelor's Degree in Finance or related field or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired. Masters in Business Administration or related advanced degree preferred. CPA Preferred. Minimum seven (7) years of experience in Finance or related field required. At least two (2) years of experience in managing direct reports required. Demonstrated strong and independent leader with high sense of accountability. Builder of collaborative and high-performing teams with a positive approach to work. Excellent oral and written communication skills; ability to multi-task and manage multiple priorities. Strong analytical skills including Excel and Financial Systems General office environment. Little or no exposure to adverse working conditions. Additional Information: The salary range for the 2018-19 fiscal year associated with the Director of Procurement, Budget and Planning Minimum annual salary: $91,588. Salary midpoint: $121,381 Maximum annual salary: $151,169 Placement in the salary range is based on educational qualifications, related experience, and internal equity. Application Instructions: To become an applicant, interested individuals must complete the online application linked from the posting found on the Oakton website. Electronic copies of a cover letter, resume/cv, list of three (3) references with contact information and transcripts must be submitted by the applicant via uploading to the Oakton employment website. Please indicate the position code (PBP-19) on the cover letter. Uploaded documents need to be under 2 MB in size and in either .doc, .txt, or .pdf format. A total of 8 separate documents may be uploaded to an application file that has been successfully submitted to the College. TRANSCRIPTS REQUIRED: An UNOFFICIAL copy of transcripts must be submitted at the time of application by the applicant. Official transcripts for all degrees earned are only required prior to appointment. Official transcripts or a placement/credential file should be e-mailed to adminsearch@oakton.edu. Official transcripts or placement/credential files sent by postal mail should be sent to: Oakton Community College Director of Procurement, Budget, and Planning (PBP-19) c/o Human Resources Department 1600 East Golf Road Des Plaines, IL 60016 Please contact Matthew Robitaille, Employment Coordinator at 847.635.1868 or mrobitai@oakton.edu if you encounter any difficulties with electronic submission of these documents. Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required. Interviewees will be reimbursed for expenses associated with travel in excess of 50 miles to the interviews. Oakton Community College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton Community College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

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