Permit Processing Specialist (3 Vacancies, Limited Duration)

Location
Arlington, Virginia
Salary
$46,300.80 - $70,699.20 Annually
Posted
May 24, 2019
Closes
Jun 07, 2019
Ref
5315-19A-DES-DB
Function
Management
Hours
Full Time
Position Information

Do you have an interest in playing a role in construction projects from beginning to end? Do you possess excellent customer service skills and the ability to multi-task successfully? If yes, the Department of Environmental Services Permitting and Inspections Team is looking for you.

The Permit Processing Specialist communicates information directly to homeowners, developers, architects, engineers and contractors regarding the process related to the application and issuance of construction and right-of-way permits. This employee responds to any issues related to permit applications, fees and construction plans that were submitted while ensuring that construction activities are in compliance with applicable State and County regulations, standards, and specifications.

Duties include:
  • Processing and approving building, demolition, plumbing, fence, land disturbance activity, and right-of-way permits utilizing a permitting software system;
  • Evaluating "walk through" construction plans for required data and accuracy and making initial determination and decisions regarding application acceptance;
  • Reviewing civil engineering and architectural plans using electronic plan review software to calculate the linear or square footage of construction activity;
  • Locating and counting drainage fixture units; determining when upgrades to water service are required; and identifying conflicts between proposed construction activity and existing public utility infrastructure;
  • Assessing and collecting appropriate permit and utility fees;
  • Receiving, logging, prioritizing, and distributing applications and plans to the appropriate staff for technical review;
  • Coordinating with staff as to the status of plan reviews and alerting applicants regarding permit rejections or approvals;
  • Conducting research using permitting software, GIS, and various electronic management systems to provide information about County rights-of-way, easements, and utilities to customers;
  • Scanning plans and creating digitized plan archive;
  • Reconciling daily check and credit card purchases and delivering associated reports to the Office of the Treasurer and bank.
Duties will be performed in a fast-paced office environment at a busy customer service counter as part of a team that relies heavily on each other for support and coverage.If this sounds like a job for you, apply on-line and become part of our team!

Selection Criteria

Candidates will be hired at full performance level as a Permit Processing Specialist I, II or III depending upon their ability to meet minimum selection criteria and certification requirements.

Minimum Requirements:
Permit Processing Specialist I: $39,020.80 - $59,633.60
An Associate's degree in Construction, Engineering, or Architectural Technology or related area, plus six months experience in customer service in a front counter or professional office environment in building or construction trades industry or closely related environment. Proficiency in Microsoft Office, Outlook, Google Maps, electronic data entry and/or billing preferred as well as experience in electronic records management, GIS and/or permit processing software.

Certifications: VDOT Basic Work Zone Safety certification within one year.

Permit Processing Specialist II: $42,744.00 - $65,312.00
An Associate's degree in Construction, Engineering, or Architectural Technology or related area, plus one year experience in the building and construction trades industry; processing trade permits or land use approvals; reading construction or traffic control plans; or explaining technical information, rules, and procedures to others. Familiarity with State and local construction codes, policies, and specifications. Proficiency in electronic records management, GIS and/or permit processing software

Certifications: All above, plus VA Responsible Land Disturber (RLD) certification within one year.

Permit Processing Specialist III: $46,300.80 - $70,699.20
An Associate's degree in Construction, Engineering, or Architectural Technology or related area, plus over two years experience in the building and construction trades industry; processing trade permits or land use approvals; reading construction or traffic control plans; or explaining technical information, rules, and procedures to others. Thorough knowledge of construction practices as well as State and local construction codes, policies, and specifications.

Certifications: All above, VA Basic Erosion & Sediment Control, Basic Storm Water Management certification, or VDOT Intermediate Work Zone Safety certification within one year.

Substitution: Relevant experience can be substituted for the education requirement on a year for year basis.

Desirable: Preference may be given to candidates with experience in one or more of the following:
  • Providing technical information and explaining rules and procedures to others;
  • Providing services to the public in an office environment;
  • Experience with and understanding of permitting process or permitting software, and/or;
  • Reading and understanding construction plans, drawings, and technical construction terminology.


Special Requirements

The applicant must possess, or obtain by time of appointment, a valid motor vehicle operator's license from the applicant's place of residence. The applicant must authorize Arlington County to obtain, or the applicant must provide a copy of the applicant's official state/district driving record. Any offer of employment may be contingent upon a favorable review of the applicant's driving record.

Additional Information

Work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. Attendance is critical when the office is open to the public.

This recruitment is for three full time, limited term positions for a duration of one year. Limited Term employees are eligible to receive most benefits including sick and vacation leave and health insurance.

Please complete each section of the application. A resume may be attached, however, it will not substitute for the completed application. To fully credit relevant experience, applicants are required to complete the Supplemental Questionnaire as part of the application process. Incomplete applications will not be considered.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: www.arlingtonva.us/pers.

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.

01

Do you possess an Associate's Degree (or higher) in Construction, Engineering, or Architectural Technology or area related to inspection?
  • Yes
  • No


02

How much full-time experience do you have in professional customer service in a front counter or professional office environment in the building and construction trades industry or related area? Please ensure the detail of this experience is included in your application for full credit.
  • None
  • Less than 6 months
  • 6 to less than 12 months
  • 1 to less than 2 years
  • 2 to less than 3 years
  • 3 years or more


03

Do you possess a valid driver's license from your place of residence?
  • Yes
  • No


04

Please indicate if you have experience in any of the following by checking all that apply. Please ensure the detail of this experience is reflected on your application for full credit.
  • Processing permits
  • Reading and understanding construction plans, drawings, and technical construction terminology
  • Providing technical information and explaining rules and procedures
  • Providing services to the public in an office setting
  • Use of, or familiarity with GIS and/or permit processing software
  • Use of electronic records management system
  • Using Microsoft Office software
  • Electronic data entry
  • Billing
  • None of the above


05

Indicate the tasks that you performed when processing permits by checking all that apply:
  • Reviewed applications for completeness
  • Calculated appropriate fees
  • Determined compliance with permit requirements
  • Issued appropriate permits
  • I have no experience processing permits


06

Please list the employer(s) where you gained the experience in Question #4. If not applicable, put n/a.

07

Indicate the type of customer service that you have provided to the public (check all that apply):
  • Collected money for services provided
  • Responded to customer complaints
  • Explained policies or procedures
  • Explained regulations or code requirements
  • Explained permit requirements
  • Explained laws or legal requirements
  • Explained inspection procedures or requirements
  • I do not have the experience listed above


08

Please indicate if you possess any of the following valid certifications:
  • VDOT Basic Work Zone Safety
  • VDOT Intermediate Work Zone Safety
  • VA Basic Erosion & Sediment Control
  • Basic Storm Water Management
  • VA Responsible Land Disturber (RLD)
  • None of the above


Required Question

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