Assistant Administrator, Operations Management

Employer
USAJobs
Location
Reston, Virginia
Posted
May 23, 2019
Closes
May 25, 2019
Hours
Full Time
Duties

Summary

Securing Travel, Protecting People - At the Transportation Security Administration, we serve in a high-stakes environment to safeguard the American way of life. In cities across the country, we secure airports, seaports, railroads, highways, and public transit systems, thus protecting our transportation infrastructure and ensuring freedom of movement for people and commerce.
For additional information about our agency please: Click Here .
Learn more about this agency

Responsibilities

The Assistant Administrator (AA), Operations Management reports to the Executive Assistant Administrator (EAA) and Deputy Executive Assistant Administrator (DEAA) and is responsible for providing strategic and tactical leadership, direction, management, and support services to LE/FAMS headquarters, field programs, and employees in the areas of budgetary and financial management, human resources management, procurement coordination and logistical support, staffing allocation, procedural development and oversight, overseeing and initiating metrics, organizational performance measures, operational resources, emergency planning and support. The AA, Operations Management is a trusted advisor to the Executive Assistant Administrator (EAA) and DEAA and his/her management team and serves as technical consultant and advisor on a variety of operational and administrative initiatives and performs a variety of senior advisory and managerial duties essential to the effective accomplishment of the LE/FAMS mission.

High level duties include:
  • Overseeing the day-to-day operations and activities within LE/FAMS to ensure all operations, products and services provided are completed in a timely manner for TSA and LE/FAMS mission success in the Budget and Finance Branch; Human Capital & Resource Management Branch and Management & Logistics Branch.
  • Serving as a member of the LE/FAMS executive staff and responsible for shaping, implementing and overseeing initiatives, policies and programs that are in alignment with ATSA and the TSA Strategic Plan. Has a significant role both internally and externally in ensuring that the TSA strategic plan is fulfilled by working closely with all TSA EAA offices in direct representation of the EAA and DEAA of LE/FAMS. Representing TSA to high level external parties including executive level staff at the Department of Homeland Security and briefs Congressional staff, NSC staff, and other high level outside agency representatives, on programs that are vital to TSA's mandate to secure the transportation domain.
  • Representing TSA both internally and externally on law enforcement specific matters. Representing the EAA and DEAA to executive leadership at the agency level as well as outside officials on highly complex and sensitive law enforcement issues that include pay, promotion, retirement, career track, policy, budget and mentoring programs.
  • Managing and directing a highly complex budget program which exceeds 1.2 billion dollars that includes managing the funding and appropriations for 20 field offices and a large and diversified work force including Federal Air Marshals that represent a key component of TSA's Strategic Plan and directly impact TSA's strategic goals and objectives.
  • Conducting briefings for the TSA Administrator and Deputy Administrator on key LE/FAMS priorities, initiatives and operations which align with TSA's three priorities (Risk Based Security, High Performing Counter-Terrorism Organization and Workforce Engagement). These involve assessments of broad management programs with direct impact on nationwide law enforcement operations which ultimately directly affect the overall execution of TSA's mission.
  • Exercising supervision through subordinate managers of the Division comprised of three branches consisting of a staff of primarily professional personnel to accomplish organizational objectives. Leading strategic planning and execution efforts that provide multidisciplinary expertise and coordinated work products for TSA, including strategic risk assessment, requirements analysis, systems engineering, operations research, and modeling and simulation.
  • Working closely with the EAA, DEAA, and other senior leadership on a daily basis to execute vital strategic planning, management and direction over human capital, financial management, information technology, logistics and acquisitions coordination, administrative communications and policies, program performance metrics and reporting and a host of other tasks necessary to further LE/FAMS mission. Coordinating with EAA, DEAA, and Assistant Administrators across LE/FAMS to ensure consistency in application of communication, processes and procedures across the organization.
  • Coordinating with EAA, DEAA, and Division Directors across LE/FAMS to ensure consistency in application of communication, processes and procedures across the organization.0
  • Maintaining a broad knowledge of LE/FAMS projects, programs, and initiatives to ensure the EAA/DEAA are kept fully informed, prepared, and able to respond to internal and external inquiries and issues.
  • Maintaining and monitoring staffing levels, expectations and motivation to fulfill organizational requirements.
  • Overseeing and initiating methodologies, processes, and procedures in support of organizational metrics and performance measures.


Travel Required

Occasional travel - Position requires occasional travel.

Supervisory status
Yes

Promotion Potential
01

Requirements

Conditions of Employment

  • You must possess U.S. Citizenship.
  • You must complete a favorable Single Scope Background Investigation (SSBI).
  • You must pass Drug Screening, subject to random drug tests.
  • You must be able to obtain and maintain a TS/SCI clearance.
  • Disclosure of your financial information is required.

You must meet the qualification requirements of this position no later than the closing date of the job opportunity announcement.

Qualifications

As a basic requirement, applicants must demonstrate progressively responsible leadership experience that is indicative of senior executive level managerial capability and directly related to the skills and abilities outlined in the "How You Will Be Evaluated" section of the Job Opportunity Announcement. Typically, experience of this nature will have been gained at or above the equivalent of the GS-15 grade level in the Federal service or its equivalent with state and local government, the private sector, or non-governmental organizations. Failure to meet this basic qualification requirement and all executive and technical qualification factors automatically disqualifies an applicant.

DRUG TESTING: You must pass a pre-employment drug test. In addition, you may be subject to random drug and/or alcohol testing during employment.

SECURITY CLEARANCE: This position requires a TS/SCI (Top Secret/Secured Compartmentalized Information) clearance that must be completed prior to appointment. You will be subject to a 5-year periodic investigation and must be able to obtain and maintain a TS/SCI clearance.

MOBILITY: The Transportation Security Administration (TSA) was created in the wake of 9/11 to strengthen the security of the nation's transportation systems while ensuring freedom of movement for people and commerce. TSA employs a risk-based strategy to secure U.S. transportation systems, with nearly 50,000 Transportation Security Officers, each day at approximately 450 airports nationwide. The agency continuously sets the standard for excellence in transportation security through its people, processes, technologies and use of intelligence to drive operations.

As a member of the TSES, you may be subject to frequent changes in posts of duty and positions. Mobility is a condition of employment, so you must be prepared to accept, without objection, the judgment of your superiors concerning reassignments for operational and/or career development purposes, or for other reasons determined to be in the best interest of the Transportation Security Administration.

CURRENT OR FORMER POLITICAL APPOINTEES: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education

Additional information

  • The TSA, an excepted service agency, was established by Public Law 107-71, the Aviation and Transportation Security Act (ATSA), on November 19, 2001. ATSA provides TSA with the authority to modify and develop its own human capital program, provided such modifications are consistent with 49 USC 40122.
  • This is an excepted service position. However, there is an interchange agreement with the Office of Personnel Management (OPM) and TSA that enables Career TSES members who have been approved by the Qualifications Review Board at OPM to qualify for Senior Executive Service (SES) positions without additional competition.
  • You will be required to serve a probationary period of one year unless you previously completed the probationary period in a SES/TSES position.
  • When you enter on duty, you will be required to complete a Public Financial Disclosure Report, OGE Form 278. You will need to provide this information annually.
  • View common definitions of terms found in this announcement.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated to determine if you meet the minimum qualifications required and the extent to which your resume shows that you possess the Professional/Technical Qualifications (PTQs) and the Executive Core Qualifications (ECQs) listed below. When describing your qualifications, be sure to furnish examples and describe the context in which you applied your knowledge, discuss how you used skills relevant to the position, indicate the complexity, scope and impact of your work, note the level of people with whom you interacted, and explain the sensitivity and criticality of the issues you addressed. Please see the REQUIRED DOCUMENTS section of this Job Opportunity Announcement for specific instructions and the circumstances under which some applicants may be exempt from providing ECQs.

Professional/Technical Qualifications (PTQs):

1. Experience in process/quality improvement techniques and strategic planning.

2. Experience in financial planning and analysis with previous experience overseeing staffing allocations and facilities management.

3. Demonstrated experience developing and monitoring systems to manage both operational and programmatic work that involves high levels of collaboration.

Executive Core Qualifications (ECQs):

ECQ 1 - LEADING CHANGE. This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

ECQ 2 - LEADING PEOPLE. This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

ECQ 3 - RESULTS DRIVEN. This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

ECQ 4 - BUSINESS ACUMEN. This core qualification involves the ability to manage human, financial, and information resources strategically.

ECQ 5 - BUILDING COALITIONS. This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

To preview questions please click here .

Background checks and security clearance

Security clearance
Sensitive Compartmented Information

Drug test required
Yes

Required Documents

In addition to a RESUME that provides evidence of how you possess the PTQs and ECQs and the ASSOCIATED QUESTIONNAIRE, you must submit the following applicable supporting documents:

Certain current or former career SES/TSES members with service in Federal agencies which are not excluded from the Senior Executive Service (statutory exclusions are specified in 5 U.S.C. 3132(a)(1)) as well as graduates of a SES Candidate Development Program which resulted in certification by the Office of Personnel Management (OPM) Qualifications Review Board (QRB) may be EXEMPT from providing ECQ responses. Career SES/TSES members are individuals who have been certified by OPM QRB and who currently occupy an SES/TSES position in an agency not excluded from the Senior Executive Service by statute (5 U.S.C. 3132(a)(1)) or who have left such a position after having successfully completed the SES/TSES probationary period. To exercise this exemption without being disqualified for failure to provide ECQ responses:
  • Current SES/TSES members: Must provide a copy of the specific SF-50, Notification of Personnel Action, which documents conversion or appointment, without time limitation, to their current SES/TSES position; OR
  • Former SES/TSES members: Must provide a copy of the specific SF-50 which documents conversion or appointment, without time limitation, to their formal SES/TSES position as well as any Federal agency document which confirms their successful completion of an SES/TSES probationary period. (Note: a second SF-50 dated more than a year after SES/TSES conversion or appointment, which documents continued unlimited assignment to the same SES/TSES position, will suffice to document completion of the SES/TSES probationary period.) To avoid overriding your first SF-50 when submitting a second document to prove SES probationary completion, you may enter the second document as "ECQ"; OR
  • Graduates of an OPM approved Candidate Development Program (CDP) which resulted in certification by the OPM QRB: Must provide a copy of a QRB endorsed program graduation certificate.

These documentation requirements apply to all who claim exemption from ECQ submission except TSA employees.

Non-SES/TSES members: Current and former non-SES/TSES federal employees (except current TSA employees) must submit their most recent Notification of Personnel Action, SF-50 (or an equivalent document).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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