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Administrative Assistant V

Employer
Fairfax County Government
Location
Fairfax, Virginia
Salary
$46,175.79 - $76,959.58 Annually
Closing date
Jun 1, 2019

Job Details

Job Announcement

Provides executive-level administrative assistance to the Fire and Rescue Department's (FRD) Human Resources (HR) Generalist IV and assists the Recruitment Section Manager with management and processing of steps in the applicant process. Work includes a wide range of both short-term tasks and long-term projects requiring personal initiative, discretion, and independent judgment that is frequently performed with little direct supervision.

The person in this position:
  • Displays a high level of confidentiality and attention to detail;
  • Demonstrates excellent writing and proofreading skills;
  • Exercises a strong ability to prioritize and organize work of self and others;
  • Maintains the FRD HR Generalist IV's calendar in Microsoft Outlook and frequently arranges meetings on his/her behalf;
  • Prepares meeting agendas, meeting materials, and coordinates all resources required for effective and efficient meetings;
  • Distributes meeting minutes to attendees;
  • Regularly checks the HR Generalist IV's voice messages, responding to messages accordingly or routing to the most appropriate individual;
  • Relays messages and/or instructions between the HR Generalist IV and his/her subordinates;
  • Reviews all items routed to the HR Generalist IV for signature;
  • Establishes and maintains an organized filing system for both hard copy and electronic source documents;
  • Creates and maintains project plans and master task calendars for each section of the division;
  • Coordinates travel arrangements;
  • Orders office supplies;
  • Prepares selection process binders for all vacancies in the HR Division;
  • Assists the HR Generalist IV with maintenance, tracking and review of discipline and grievance documents;
  • Ability to perform all human Capital Management Enterprise Resource Planning system functions;
  • Coordinates HR Division data compilation and document collection for response to Freedom of Information Act (FOIA) requests;
  • Regularly attends the FRD's administrative team meetings and assists in the development of the department's administrative policies, processes and procedures.
Note: The assigned functional area of the position is general administrative support, human resources.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background, credit check, and driving record check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Ideal candidate will have two years of human resources experience and/or have worked in a public safety agency; intermediate proficiency in Microsoft Office.

PHYSICAL REQUIREMENTS:
Ability to lift, up to five pounds routinely and up to 30 pounds infrequently. Ability to use multi-line telephone and keyboard driven equipment; read and write work-related documents in English; speech recognition and clarity in-person and over the phone; intermittent physical activity, bending, reaching and prolonged sitting Receive and respond to written and verbal communication with other employees and the public in a fast-past environment. All duties are performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview, may include exercise.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314 . EEO/AA/TTY.

Company

Fairfax County, Virginia is a diverse and thriving urban county. As the most populous jurisdiction in both Virginia and the Washington metropolitan area, the County's population exceeds that of seven states. The median household income of Fairfax County is one of the highest in the nation and over half of its adult residents have four-year college degrees or more educational attainment. Fairfax County also is home to an extensive commercial office market and is a major employment center.

Fairfax County Government is a great place to work, with a variety of jobs in different fields, great benefits, and an enjoyable working environment. We serve nearly one million residents in one of the largest counties in the country. Our talented employees have established Fairfax County as a leader in nearly every facet of public service and have won national recognition as innovators in local government.The size of Fairfax County government and the diversity of services it provides to citizens allows opportunities for personal growth and development, without ever having to change employers. In addition to pay, Fairfax County Government provides an employee benefits package worth approximately 25% of your salary in additional compensation. This package of benefits consists of programs designed to protect you and your family during your employment with the county and into your retirement years.


BENEFITS INCLUDE:
Health Insurance
Dental Insurance
Group Term Life Insurance
Contributory Retirement Plan
Deferred Compensation
Flexible Spending Account Programs
Long Term Disability Insurance
Long Term Care Plan
Tuition Assistance Program
Employees' Child Care Center
Virginia College Savings Plans

Fairfax County's Application Process: Fairfax County uses an online application process called NEOGOV at www.fairfaxcounty.gov/jobsfor nearly all positions.

Applicants who need assistance with the online application process are welcome to come to the Application Center at Fairfax County's HR Central where staff will be happy to work with you to establish an account and get your resume into the system. HR Central is located in the Government Center at 12000 Government Center Parkway, Suite 270, Fairfax, VA, and is open Monday through Friday, 8:00 a.m. to 4:30 p.m. Or call 703-222-5872 for more information.

For more information on applying, please click here - https://www.governmentjobs.com/home/applicationguide.

Company info
Website
Location
12000 Government Center Parkway
Suite 270
Fairfax
VA
22035-0034
US

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