Administrative Assistant V

Fairfax, Virginia
$46,175.79 - $76,959.58 Annually
May 18, 2019
Jun 01, 2019
Full Time
Job Announcement

Provides executive-level administrative assistance to the Fire and Rescue Department's (FRD) Human Resources (HR) Generalist IV and assists the Recruitment Section Manager with management and processing of steps in the applicant process. Work includes a wide range of both short-term tasks and long-term projects requiring personal initiative, discretion, and independent judgment that is frequently performed with little direct supervision.

The person in this position:
  • Displays a high level of confidentiality and attention to detail;
  • Demonstrates excellent writing and proofreading skills;
  • Exercises a strong ability to prioritize and organize work of self and others;
  • Maintains the FRD HR Generalist IV's calendar in Microsoft Outlook and frequently arranges meetings on his/her behalf;
  • Prepares meeting agendas, meeting materials, and coordinates all resources required for effective and efficient meetings;
  • Distributes meeting minutes to attendees;
  • Regularly checks the HR Generalist IV's voice messages, responding to messages accordingly or routing to the most appropriate individual;
  • Relays messages and/or instructions between the HR Generalist IV and his/her subordinates;
  • Reviews all items routed to the HR Generalist IV for signature;
  • Establishes and maintains an organized filing system for both hard copy and electronic source documents;
  • Creates and maintains project plans and master task calendars for each section of the division;
  • Coordinates travel arrangements;
  • Orders office supplies;
  • Prepares selection process binders for all vacancies in the HR Division;
  • Assists the HR Generalist IV with maintenance, tracking and review of discipline and grievance documents;
  • Ability to perform all human Capital Management Enterprise Resource Planning system functions;
  • Coordinates HR Division data compilation and document collection for response to Freedom of Information Act (FOIA) requests;
  • Regularly attends the FRD's administrative team meetings and assists in the development of the department's administrative policies, processes and procedures.
Note: The assigned functional area of the position is general administrative support, human resources.

Employment Standards

Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

The appointee to this position will be required to complete a criminal background, credit check, and driving record check to the satisfaction of the employer.

Ideal candidate will have two years of human resources experience and/or have worked in a public safety agency; intermediate proficiency in Microsoft Office.

Ability to lift, up to five pounds routinely and up to 30 pounds infrequently. Ability to use multi-line telephone and keyboard driven equipment; read and write work-related documents in English; speech recognition and clarity in-person and over the phone; intermittent physical activity, bending, reaching and prolonged sitting Receive and respond to written and verbal communication with other employees and the public in a fast-past environment. All duties are performed with or without reasonable accommodations.

Panel interview, may include exercise.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314 . EEO/AA/TTY.

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