Sr. Negotiator

University of Virginia
Charlottesville, Virginia
Health, Dental, Vision Insurance, Paid Time Off and Holidays
May 17, 2019
Jun 21, 2019
Full Time

Sr. Negotiator


Sr. Negotiators provide advanced contracting services. They analyze, review, negotiate, and approve agreements on behalf of the institution. They may function in a school, department, division, institute, or center. Sr. Negotiators provide assistance and expert advice across Grounds.

This position is eligible for telecommuting.

UVA Office of Sponsored Programs (OSP) is hiring a Sr. Negotiator to join their team. The OSP Grants & Contracts group provides comprehensive service in proposal submission, award negotiation, non-financial award management, and non-funded agreement negotiation. The team is responsible for

  • Ensuring $1.8B in Proposals are submitted in accordance with University and Sponsor requirements
  • Accepting Awards/Agreements for $394M in Sponsored Funding & performing non-financial post-award responsibilities
  • Issuing $48M (projected FY19) in outgoing subcontracts
  • Negotiating 1,500 non-funded agreements annually



  • Negotiate Research Funding Agreements, Clinical Trial Agreements, incoming/outgoing subcontracts, Confidential Disclosure Agreements, Material Transfer Agreements, Data Use Agreements, amendments (funded and non-funded) and other agreements within the team’s portfolio.
  • Resolve extremely complex issues and determine if further review is necessary by senior management or key university constituencies.
  • Serve as liaison and active partner between Schools, principal investigators, Office of Sponsored Programs, research groups, and other departments.
  • Serve as a liaison between the University, funding agencies and other sponsors.
  • Assist Schools in preparation of complex proposals within parameters of sponsored and non- sponsored research guidelines.
  • Serve as subject matter expert on research administration. Interpret complex regulations, rules, policies and procedures.
  • Interpret complex university and government policies (FAR, Uniform Guidance, sponsor guidelines, etc.) for project and university personnel and help guide staff and faculty in interpreting complex policies and obligations.
  • Provide guidance on account establishment, as needed.
  • Identify and implement process improvements. Participate in and lead cross Grounds projects. Train and advise on issues requiring specific technical expertise, including new regulations, policies, etc.
  • Other duties as assigned.



  • Bachelor’s degree and five years of job related experience, or combination of education and relevant experience. Previous experience working with grants at all points of the grant cycle, a plus; previous experience negotiating complex agreements, a plus.
  • Certified Research Administrator (CRA), MBA, JD, PhD, project management certification, or similar credential, a plus.
  • Top Secret Clearance, a plus.



  • Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, FERPA, HIPAA).
  • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills.
  • Demonstrated proficiency in Microsoft and web based tools.
  • Knowledge of financial analysis and/or accounting principles.
  • Knowledge of procurement needs, such as sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Expert In project management, including managing international collaborations and complex multi-party contracts or subawards.
  • Extreme attention to detail.
  • Knowledge of personnel management within research administration.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.



This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs.


To apply, please visit and search R0002626. Upload a Cover Letter, Resume, and information for three professional references.

Questions related to the application can be directed to Zach Harpine at

The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.