Human Resources Assistant

This is a non-status, non-permanent Personal Services Contract (PSC) position. This position does not provide competitive or excepted service status into the civil service.

This position is located in Human Resources Management (HRM), Office of Executive Director (EX), Bureau of Diplomatic Security (DS), Department of State (Dos). The incumbent is responsible for providing a wide range of HR technical assistance and administrative support functions.

This is not a telework eligible position. 

Duties:

Incumbent provides information on job opportunities and application procedures to prospective candidates, utilizes job search engines to conduct resume mining when DS Foreign Service positions are announced, retrieves applications from Hiring Manager or Performance Fit and enters applications received into the Recruit database.

Produces a variety of written documents, inclusive of tentative and final offer letters, utilizing office automated software such as word processing, data management and spreadsheet compilation. Integrates output from different software types, ensuring documents are in the proper format and that spelling, punctuation, and grammar are verified.

Enters applicant information into eQIP for applicants who received a conditional offer of employment.  Conducts initial reviews of applicant eQIP submissions prior to releasing to an HR Specialist.

Makes logistical arrangements for job and career fairs attended by section staff. Researches methods of travel to identify the best cost travel method for section staff, prepares travel orders and researches travel regulations.

Maintains a classification log of all positions descriptions and statement of work; tracks progress and issues alerts as timelines progress. Communicates with offices as positions are assigned to specialists.

Travel Required: 25% or less, domestic travel may be required.

Key Requirements:

• U.S. Citizenship is required.
• Incumbent will be subject to random drug testing.
• Must be able to obtain and maintain a Secret security clearance.

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement.

If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

Applicants applying for the GS-07 grade level must have at least 1 full year of specialized experience equivalent to the GS-06 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position.  

Qualifying specialized experience must demonstrate the following:

• Experience providing the full range of administrative support and assistance for a large office.
• Experience in the use of office software systems and applications such as MS Word, PowerPoint, Outlook and Excel.
• Experience  gathering, extracting, compiling, assembling and summarizing program related information. 

Education Substitution: As a general rule, education is not creditable at this level for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

How You will be Evaluated:

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

• Knowledge of administrative regulations, policies and methods.
• Proficiency in the use of office software systems and applications such as Microsoft Word, PowerPoint, etc.
• Ability to adapt to standard administrative procedures.
• Ability to gather, extract, compile and assemble information.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click here.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

Benefits:

The Bureau of Diplomatic Security has a program that allows personal services employees to be reimbursed for their health premium costs that they incur during their period of performance. The program pays 72% of the insurance premium cost (to the maximum limits set by OPM annually) for self, self plus one, or self plus family. To be eligible for the PSC Health Insurance Reimbursement Program, the PSC must be included on the plan and NOT be enrolled in any other form of group plan such as a spousal plan or a retirement plan. This program does not cover Dental or Vision supplements. 

HOW TO APPLY:

Submit a detailed resume. Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. Resumes must also include the announcement number #17-23, current salary, and must be received electronically by 11:59pm on May 27, 2019. Your resume must clearly reflect the requirements of this position, if not, your application may not be considered. Applications, which are incomplete, not received by the deadline stated above, will not be considered. All materials submitted will become property of the Department of State.

For any questions on this announcement, please contact DS/EX/HRM at 571-345-3766