Procurement Analyst (IT Category Management)

Employer
AARP
Location
Washington, DC
Posted
Aug 11, 2019
Closes
Sep 10, 2019
Ref
12460068
Industry
Nonprofit
Hours
Full Time
Business Unit Description

AARP is a nonprofit, nonpartisan organization, with a membership of nearly 38 million that helps people turn their goals and dreams into 'Real Possibilities' by changing the way America defines aging. With staffed offices in all 50 states, the District of Columbia, Puerto Rico, and the U.S. Virgin Islands, AARP works to strengthen communities and promote the issues that matter most to families such as healthcare security, financial security and personal fulfillment. AARP also advocates for individuals in the marketplace by selecting products and services of high quality and value to carry the AARP name. As a trusted source for news and information, AARP produces the world's largest circulation magazine, AARP The Magazine and AARP Bulletin.

Financial and Operational Services (FOS) manages AARP's multi-year financial planning, budgeting and forecasting; treasury and investments; tax reporting and planning; and accounting and financial reporting activities. The division provides project management and training and support for the systems used to manage AARP's money and assets.

Summary

Leads IT-category management efforts (category is over $100 million in annual spend). Serves as a procurement IT subject matter expert. Collaborates with business unit leadership to develop annual category management plans that include an annual sourcing calendar, a supply market overview, summary of business needs and cost drivers, and current supply-base overview (complete with listing of expiring agreements and plan of action).

Responsibilities
  1. Engages with respective IT leadership, as well as broader business unit leadership to help manage IT-related spend in a continuously changing environment.
  2. Leads the large, complex sourcing and negotiation efforts as part of the category management plan, leveraging e-procurement tools, as applicable.
  3. Leads and manages sourcing teams, including multiple business units and other procurement resources.
  4. Manages RFI/RFP development, utilizing standards, as appropriate, while allowing for flexibility in addressing customer requirements. Manages the summary and analysis of responses to RFIs/RFPs.
  5. Meets annual category management objectives and targets related to spend under management, spend under contract and through approved buying channels, savings, and other efficiencies.
  6. Evaluates information gathered from multiple sources, reconciling conflicts, decomposing high-level information into details, developing spend analytics, abstract up from low-level information to a general understanding, and distinguishing user requests from the underlying true needs.
  7. Leads reporting efforts (spend, category, compliance, etc.) as required by the department and business clients.
  8. Stays current with IT industry trends, such as core function outsourcing (on-shore/off-shore), cloud environment solutions, telecommunication developments, enterprise resource planning software, and industry consolidation/merger risks, etc.
  9. Participates in software, hardware, services analysis, and selection. Provides industry perspective on shortlisted vendors.
  10. Demonstrates a solutions-based, customer service mindset, with the ability to lead and influence business stakeholders toward the department's preferred methods for achieving common objectives.
  11. Possesses strong analytical and project management skills, including a thorough understanding of how to interpret business needs and translates them into application and operational requirements.
  12. Ensures the procure-to-pay process for the category is compliant and in-line with service levels.
  13. Builds and maintains key business unit and supplier relationships, finding common ground, resolving disputes, and driving innovation and continuous improvement.
  14. Facilitates compliance with AARP procurement policies and procedures by setting an example, educating partners, and appropriately escalating issues, when required or unsure.
  15. Sets a leadership example for the broader team -- teaching and mentoring peers and less-experienced team members, while promoting a learning environment.
  16. Leads department-wide initiatives beyond the scope of a given spend category, as directed.
  17. Executes supplier agreements (signing the contract) up to $250k in total value.


Requirements

Completion of a Bachelor's degree (MBA preferred) and 5 or more years of relevant procurement experience - preferably with the majority in the private sector, with more than $50 million in managed spend. Must understand category management concepts and frameworks. Must show demonstrated leadership and a customer service mindset and a deep understanding of both the source-to-contract and procure-to-pay segments of procurement operations.

Needs to have experience working with one or more e-procurement technologies and be adept at leading and managing sourcing events, including creating sourcing documents (RFx, evaluation matrices, sourcing plans, kick-off decks, etc.).

Experience negotiating with major IT providers, such as Oracle, IBM, Microsoft, Deloitte, etc. is a plus.

Demonstrated experience and understanding of IT professional services, software licensing, hardware, and maintenance buying strategies.

Must demonstrate strong analytical skills and comfort with data manipulation and analysis.

Deep strategic sourcing and contract negotiations experience, relationship management skills, executive presence, and analytical and strategic thinking.

Benefits Offered

AARP offers competitive benefits with a 401K, 100% company funded pension plan, health, dental, vision and life insurance, STD/LTD, paid vacation and sick, and other benefits.

Equal Employment Opportunity

AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.

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