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Facilities Specialist

Employer
The Washington Post
Location
Washington, DC
Closing date
Sep 6, 2019

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Job Details

Application Instructions

Please list all professional experience and explain any gaps in employment history.

Job Description

Facilities Administration
  • Process vendor invoices by ensuring invoice accuracy, submitting them to the Wells Fargo Invoice Manager tool and coordinating budget coding
  • Coordinate communication between property management and internal stakeholders (e.g., share Hines building updates with HR team for internal communication purposes)
  • Assist the Manager in working closely with vendors, contractors, and architects to keep projects progressing on schedule.
  • Ensure timely resolution of facilities-related issues by monitoring tickets on Hines's AwareManager system, as well as tracking Help Desk tickets
  • Proactively identify maintenance issues (carpet stains, window treatments, missing lights, etc.) by performing daily walkthroughs and report them to Hines by submitting tickets on Hines's AwareManager system.
  • Ensure timely resolution of facilities-related issues after business hours by collaborating with Hines security and cleaning staff
  • Coordinate occasional facilities trainings as requested by staff (e.g., recycling)


Vendor Management
  • Ensure timely restocking of supplies by monitoring facility product levels, making recommendations for ordering, placing orders and following up with vendors on an as needed basis
  • Make reservations via EMS system for loading dock and freight elevator access for vendor deliveries


Facilities Maintenance
  • Install equipment such as banners, pictures, whiteboards, standing desks, keyboard trays and monitors
  • Assist employees with jammed drawers by pick-opening locked cabinets, extracting broken keys, and ordering new keys through a locksmith
  • Perform other facility maintenance duties, such as restocking kitchen and restroom supplies; accepting, assembling, and delivering facilities-related equipment; discarding trash; delivering copy paper to each department; replacing framed posters, etc.
  • Perform workstation audits as necessary to ensure accuracy of seat assignments
  • May perform basic carpentry, patching and painting work
  • May be responsible for building equipment and facilities maintenance work


Events
  • Provide setup for and support during events (including evening events); ensure events space cleanliness by performing regular walk-throughs


Requirements
  • High School Diploma or equivalent required
  • Prior experience with general building maintenance highly preferred i.e. HVAC
  • Strong organizational, communication and customer service skills
  • Ability to work well with others and multitask in a deadline-driven environment
  • Proficiency in MS Word, Excel and Outlook
  • Ability to lift and/or move up to 25 pounds

Company

Thank you for your interest in a career with The Washington Post. We invite you to review all of our open positions to find the one that's right for you. We look forward to receiving your resume!


Since it first began publication more than 130 years ago, The Washington Post has grown into one of the most storied and respected news organizations in the world. A subsidiary of The Washington Post Company, today's Post is the indispensable guide to Washington. In print, we enjoy the highest penetration of any major metropolitan newspaper in the United States. On the web, we have the third largest news website with 17 million unique visitors each month, and have recently launched a celebrated news app for the iPad. We serve Washington in all media, on any platform, including paid products, events, and tailored content.

More broadly, The Washington Post Company delivers quality products to today's students, readers and viewers. What unites our company is the immediacy of our products and services, created by teachers and tutors at Kaplan; reporters and editors at our media properties; and associates at Cable ONE.
Washington Post Media views its employees as its most valuable asset and provides a comprehensive benefits package to promote healthy and balanced lives at work and at home. We offer competitive salaries, opportunities for training and career advancement and an outstanding, progressive benefits package including:
Health and dental benefits
Flexible healthcare and dependent care spending accounts
401(k) and company-funded cash balance plan
Life and disability insurance
Tuition reimbursement
Adoption assistance
Domestic partner benefits
Employee assistance program
Employee referral program
 

Company info
Website
Location
1301 K Street, N.W.
Washington
DC
20036
US

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