Management Analyst I

Alexandria, VA
$22.91 - $31.40 Hourly
May 11, 2019
May 25, 2019
Part Time
Management Analyst I

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter square miles in the city have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Management Analyst I position.

An Overview
The Management Analyst I is primarily responsible for reporting substance use disorder treatment program and outcome data to local, State, and Federal agencies to ensure regulatory and funding requirements are met. This position will also perform quality reviews of client data, monitor data entered by clinicians and train staff as needed to correct errors and/or improve quality related to entries in electronic health record. The position handles complicated cleanup of data problems identified through quality assurance activities. Work is completed independently with periodic review by supervisor.

What You Should Bring
The candidate must have knowledge of the principles and practices of public administration; good knowledge of municipal finance accounting systems, budget preparation, personnel management, and methods of report presentation; good knowledge of personal computers and software; good knowledge of, and the ability to make decisions in accordance with the rules, regulations, and laws governing the assigned organizational unit; ability to write and edit various forms of informational materials; ability to analyze, interpret, and report research findings; ability to review administrative and program practices, recognize areas in need of improvement, and establish, coordinate, and implement changes which improve efficiency, effectiveness, and productivity; Ability to review data to identify problems and correct information.

The Opportunity
  • Works with program staff and fiscal staff to ensure appropriate data measures are recorded accurately to maintain compliance with the various grant requirements;
  • Collects and aggregates data per grantor(s) requirements and submits information in a timely manner per grantor(s) requirement;
  • Assists supervisor in gathering and analyzing outcome data.Includes gathering data from the electronic health record, entering data into spreadsheets, surveying stakeholders or clients, and assisting in the collection of data from non-electronic record sources;
  • Provides ongoing quality assurance of data in the electronic health record database in relation to substance use disorder programming. This includes: running reports to identify problems, review reports for errors, work with clinical staff or supervisors to correct problems, identify solutions, make appropriate changes to electronic health record and provide training to staff to preclude future problems as it relates to grant funded programming;
  • Perform special data reviews.Includes researching special areas of interest, identify problems, correcting information in electronic health record and making recommendations to remedy problem permanently.
  • Other duties as assigned.

About the Department
The Center for Adult Services (CAS) provides programs and services in Aging; Adult Protective Services; Clinical & Emergency Services; and Community & Residential Support Services for seniors and for persons with mental illness, intellectual disabilities and substance use disorders. CAS provides compassionate and effective person-centered services based on best practices. Our teams support self-determination, safety and recovery for Alexandria residents affected by abuse, neglect, mental illness, intellectual disabilities and substance abuse disorders.

Minimum & Additional Requirements

Four-Year College Degree in Public or Business Administration, One year of experience in Management Analysis, customer services resolving end-user problems, or a closely-related field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred Qualifications

At least 6 months of grant reporting experience, specifically in the Human Services field. At least one year of experience using a complex database, such as Credible - Electronic Health Record. At least one year of experience running reports from a database, reviewing those reports for possible problems, and following up with appropriate staff to correct errors. At least three years of experience in using Word and Excel. Some experience with Access or related spreadsheet and database software packages.


This position requires the successful completion of pre-employment background checks including but not limited to: Criminal Records Check; VA State Child Abuse/Neglect Registry; Medicare/Medicaid Fraud Database; education/certifications; and driver's license.

Schedule: Monday- Friday, 20 hours / week (flexible)

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