Cluster Research Administrator, Life Sciences

Washington D.C
May 08, 2019
Jul 26, 2019
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


The Cluster Research Administrator provides groups of research-active Private Investigators (PIs) in selected departments and units with comprehensive support for sponsored research. S/he eases the administrative burden on PIs so they can increase their research productivity and the overall volume of sponsored research at Georgetown. Reporting to the Senior Director of Research Services but carrying out functions in support of those PIs in the cluster of departments or unit to which s/he is assigned, the Cluster Research Administrator has additional duties that include but are not limited to:

Funding Opportunities and Proposal Development/Submission
  • Identifies and disseminates potential funding opportunities relevant to cluster faculty, in collaboration with ORS.
  • Liaises with ORS on proposal preparation, coordination, and development.
  • Liaises with ORS on proposal budget preparation.
  • Coordinates award set-up with ORS.
  • Negotiates and drafts sub-award and sub-contracts in conjunction with ORS.

Financial Monitoring, Reporting, and Tracking
  • Conducts financial monitoring and projections of sponsored research, including IDC accrual and cost share.
  • Manages project staff assignments, PI effort reporting, and associated financial allocations of sponsored research.
  • Tracks timely invoicing, payment authorizations, and reconciliations of sponsored research.
  • Tracks the timely processing of financial corrections and adjustments of sponsored research.
  • Handles sponsored research reporting, renewals, no-cost extensions (NCEs), and other award modifications as necessary.
  • Manages sponsored research/grant close-outs and related certifications.

Compliance and Auditing
  • Ensures compliance with sponsor and university requirements.
  • Assists the PI with IRB preparation, submission, and tracking, including coordination with IRB office, staff, committee, and external partners.
  • Responds to external audit requests in conjunction with SPFO.

  • Master's degree or professional qualification preferred
  • 5 to 7 years of relevant experience, ideally including grant accounting in a higher-education
  • At least two years in pre- or post-award sponsored research management, preferably in a higher education setting
  • Superior verbal and written communication skills, and the ability to effectively communicate with internal and external constituents including faculty members, their staff, central university offices, sponsors, and auditors
  • Specific knowledge of a major US sponsor of academic research, such as NIH, NSF, USAID, DoD, and DoE
  • Familiarity with pertinent regulatory documents including the OMB Uniform Guidance (formerly OMB A-21, A-110, and A-133), Federal Acquisition Regulations, and Cost Accounting Standards
  • Experience with grant budgeting as required by federal and federal agency-specific guidelines as well as non-federal funding agencies
  • Knowledge of financial compliance subject areas such as time and effort reporting, payroll certification, equipment reporting, cost transfer regulations, and cost allocation rules
  • Ability to take initiative and to multi-task, moving easily among a variety of projects
  • High level of organization and an orientation to detail
  • Ability to work as part of a team, but also function independently, and to see tasks to completion in a timely manner
  • Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report production, and a high level of proficiency in Excel
  • Knowledge of Workday/GMS an advantage

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