Manager, Meetings

Rockville, MD
Apr 29, 2019
May 23, 2019
Full Time
Job Summary/Company:
Are you a mission-driven professional with experience in the non-profit/association field? Do you have years of experience in event/meeting planning? Sparks Group has partnered with a growing non-profit organization seeking a Meetings Manager. If you have experience in meetings & event management, please apply or call 301-926-7800 for more information!

  • Develop, build and maintain relationships with industry-organizations that do business with the addiction medicine community; maintain prospective exhibitor and Corporate Roundtable list; sell exhibit booth space and sponsorship opportunities for Annual Conference and other live events; and ensure budgetary projections are met.
  • Lead the generation, distribution and management of all exhibitor, sponsorship and advertising contracts
  • Manage, track and review sponsor and exhibitor letters of agreements.
  • Manage exhibitor registration and needs and be on-site for management of exhibitors at the Annual Conference
  • Ensures adherence to sponsor and exhibitor guidelines and ACCME requirements
  • Assist with management of meeting logistics with hotels for major live events and future smaller live events
  • Assist with coordinating services for events, such as accommodation and transportation for select special guests, facilities, catering, signage, special needs requirements and event security, etc. for current major live events and upcoming smaller live events.
  • Assist with set-up and management of registration for live events
  • Assist with the review, negotiation and tracking of contracts with service providers and suppliers that include; hotels, convention centers, registration companies, special event companies, etc
  • Assist with member/customer service for live events and assist staff and event participants with registration as needed.
  • Assist with set-up and management of event registration using organization database software, MemberSuite.
  • Assist with management of event budgets, data and or spreadsheets needed to track information.
  • Participate as a member of the education department and assist Director of Meetings and staff from all departments in making live meetings and events successful by facilitating an enjoyable and productive event experience
  • Support organization's overall goals and objectives through additional responsibilities and other duties as assigned
  • Open to new ideas and other duties as they arise and are assigned
  • Some travel required

Qualifications/Background Profile:

Education and Experience:
  • Two to three years of experience in event/meeting planning and sales or marketing preferred
  • Experience in fund-raising and/or obtaining exhibitors and sponsors preferred
  • Experience in an association environment strongly desirable
  • College degree

Skills and Abilities:
  • Proven record of successful sales, meeting planning and fundraising desired
  • Proficient with Excel, Word, Outlook and experience with databases
  • Strong interpersonal, communication and customer service skills
  • Excellent organizational skills including setting priorities in work assignments, coordinating projects, and following up on assignments with minimal direction
  • Ability to efficiently handle multiple priorities in a fast-paced environment with attention to detail
  • Resourcefulness, initiative and creativity valued
  • Team player with positive attitude, enthusiastic energy and ability to have fun with team members

Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

Similar jobs