We are the oldest and largest global professional membership organization representing the field of endocrinology. Our members come from 122 countries, with 40 percent living outside the United States. We are unique in that our members are not only on the frontier of breakthrough research discoveries, but they also apply this knowledge in the treatment of patients with hundreds of debilitating hormone-related diseases and conditions.
We are passionate about our mission and are seeking a Specialist, Education who has a self-starting attitude and an eye for detail. This person is responsible for supporting the planning, development, delivery, and evaluation for the annual meeting, ENDO. Additionally, the Specialist, Education serves as secondary liaison to the Annual Meeting Steering Committee (AMSC), supporting the Associate Director, Education in the development of the ENDO Scientific Program including implementing the planning database for abstract and faculty management. We are looking for someone who works well in a collaborative environment, is dependable with exceptional follow through skills, and has a warm customer service approach to help our society fulfill its mission of unraveling the mysteries of endocrine/hormonal conditions to eradicate diseases such as diabetes, obesity, and thyroid disorders.
What you’ll bring to the job:
- BA/BS degree required, or equivalent work experience and at least 4 years of prior experience working in an association or project management. Experience with abstract management is a plus;
- Experience developing CME programs is preferred, particularly with an association’s annual meeting;
- Strong attention to detail, particularly when proofreading;
- Proficiency in Microsoft Office, specifically in Outlook, Word, PowerPoint and Excel required. Faculty management database experience helpful, experience cOASIS. Ability to learn new technology as required.
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
- Manage the scientific program database (cOASIS by CTI) which is used to support the annual meeting and other programs. Work closely with the cOASIS project manager to support the diverse program types, including the design and annual refresh of:
- Program suggestion site;
- Faculty corner for invitation, disclosure and confirmation;
- Abstract submission site;
- Abstract grading and scheduling sites;
- Preliminary program site;
- Itinerary planner.
- Serve as a liaison to the Annual Meeting Steering Committee:
- Assist in the preparation of committee agenda materials and background information to support planning including orientation materials, background planning materials to include previous meeting program and evaluation data, historical information, committee and general membership program suggestions, surveys, focus groups, reports, etc.
- Conduct editorial review of ENDO-related publications: ENDO Daily, web program, etc. in conjunction with or on behalf of the committee members and in collaboration with the marketing; publications; and various vendors.
- Maintain the accuracy of data and database outputs. Manage the flow of data between databases and vendors, including data for the:
- Conference capture site;
- Marketing materials including Advance Program;
- Meeting Mobile App;
- ENDO Daily;
- Meeting Personal Scheduler;
- Meeting Web Program.
- Support the Scientific Program Team in the development and analysis of meeting data, including:
- Creating reports by request of the meetings and education department and other departments;
- Manipulating and analyzing data from vendors such as cOASIS program data, registration data, CME evaluation data, session attendance data, and conference recordings data for committee reports and internal analysis;
- Running diagnostic reports and corresponds with faculty as needed to ensure deliverables are received to meet deadlines;
- Preparation of reports/figures/graphs such as those included in the Annual Meeting Steering Committee (AMSC) Background Book and Planning Meeting Book.
- Responsible for updating web copy for the Scientific Program Team via SiteCore web content management system.
- Assists the Scientific Program Team to regularly review and update the master planning documents and timelines to ensure smooth planning and execution of ENDO.
- Manage the application process, review and selection of the Delbert A. Fisher Scholar and presentation of the Clark T. Sawin Lecture.
- Provides strong customer service; responds to queries from abstract presenters, potential attendees, and committee members.
- Other duties as assigned.
What you’ll do well:
- Work cooperatively with others to achieve common goals. Effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and works towards solutions that all team members can support.
- Ensure that one's own and other's work and information are complete and accurate; carefully prepare for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled. Set up procedures to ensure high quality of work; Monitor the quality of work by setting up procedures; Act to verify information; Check the accuracy of own and others' work; Develop and use systems to organize and keep track of information or work progress; Prepare for meetings and presentations; Organize information or materials for others; Review and check the accuracy of information in work reports.
- Be relied upon to ensure that projects within areas of responsibility are completed in a timely manner. Monitor programs and/or activities, and take corrective action when necessary.
- Identify and deal with issues proactively and persistently; seize opportunities that arise. Identify what needs to be done and act before being asked or required. Do more than what is normally required in a situation. Seek out others involved in a situation to learn their perspectives. Take independent action to change the direction of events.
- Plan and organize the work of a group, department, or project, and establish effective priorities. Consider effective use of time. Demonstrate ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way. Handle projects responsibly (including expense management). Prioritize as needed and meet deadlines. Communicate challenges/barriers to supervisor. Collaborate and share progress with others to get the project completed. Demonstrate effective delivery of completed project.
- Look at situations from multiple perspectives. Tendency or ability to do or create something new. Create solutions to problems using novel methods and processes. As a contributor, develop a new product, service, method, or approach. Sponsor the development of new products, services, methods, or procedures. Propose new approaches, methods, or techniques. Develop better, faster, or less expensive ways to do things. Work cooperatively with others to produce innovative solutions.
What you’ll get out of it:
- Working with a staff that has passion for our mission, believes in one another and has fun.
- The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
- A chance to make a contribution in a fun job with room to make it your own.
- A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.