Grant Manager, Non-Industry - Georgetown University Medical Center

Washington D.C
Apr 25, 2019
May 23, 2019
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


As one of approximately 140 academic health and science centers in the United States, Georgetown University Medical Center seeks to provide, in a synergistic fashion, excellence in education - training physicians, nurses and other health care professionals, as well as biomedical scientists - and cutting-edge interdisciplinary research collaboration , enhancing our basic science and translational biomedical research capacity in order to improve human health.

The Grant Manager, Non-Industry assists the Sr. Grant Manager - Non-Industry with the oversight of all financial management functions within the BGRO Clinical Departments, managing funds and serving as the administrative liaison with Federal, State and Corporate sources of funding. S/he manages journals/cost transfers, coordinates effort reporting and purchasing, and prepares and tracks invoices. Reporting to the Deputy Director of Finance, the Grant Manager, Non-Industry has duties that include but are not limited to:
  • Oversees and provides daily management of $5 million in extramural support from government, foundations and private agencies as well as multiple subcontracts, adhering to budgets, policies, and regulations.
  • Ensures all financial status reports are accurate and timely and that invoices including subcontracts are within the budgeted award and scope of work.
  • Monitors and provides center leaders with the fiscal status of all funds, ensuring all funds in deficit or underspent are addressed promptly and brought to the attention of the Director for Administration.
  • Prepares monthly variance reports and communicates results to leadership.
  • Reviews and approves all financial documents and human resources documents requiring fiscal approval by the Director for Finance and Administration.
  • Follows-up on questionable transactions to ensure compliance with Medical Center and University policies and procedures.
  • Serves as a resource to scientific leaders, establishing or coordinating new work-tags and other system components.
  • Coordinates changes in awards and new awards and communicates with BGRO staff who have are responsible for managing these areas.

Sponsored Project Management

As a Department Financial Manager for Sponsored Project, the employee is responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to: Reviews and reconciles expenses on the Award Reports to ensure that the expenses are allowable by the sponsor for the project, allowable to the project, reasonable and necessary, supported by required documents, and within the budgeted amounts.

  • Bachelor's degree in Business Administration, Finance, or an Accounting field; Masters preferred
  • Strong finance, accounting, and analytical background with excellent written and verbal communication skills
  • Minimum 2 - 3 years' experience to include demonstration of progressive work experience
  • Demonstrated skill in administrative and financial management in particular - working knowledge of Federal 0MB Circulars A-21, A-110 and A-133 as well as extramural funding
  • Knowledge of Federal regulations along with working knowledge of financial management tools and grants management
  • Ability to muli-task, prioritize workload, and handle difficult situations with tact, diplomacy and discretion
  • Ability to interact well with community and University Officials, faculty, staff, and students as well as to express information clearly and concisely both verbally and in writing
  • Ability to assimilate data, communicate effectively, and understand comprehensive financial systems, including but not limited to: GMS, Excel, BOX, and Word
  • Certified Research Administrator preferred

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