Boards and Commission Docket Manager

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest City in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. With two local historic districts, seven national register districts, and a variety of distinct neighborhoods, we proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Boards and Commission Docket Manager position.

An Overview
This is a managerial position in the Department of Planning and Zoning (P&Z). Its primary purpose is to lead assigned staff in P&Z's Boards and Commission Unit (BCU) in the coordination of public review processes for land use regulatory matters. BCU staff is responsible for four boards and a commission including the Board of Architecture Review for the Old and Historic District, the Board of Architectural Review for the Parker Gray Historic District, the Board of Zoning Appeals, the Carlyle Design Review Board and the Planning Commission. Consistent with the City Code and Zoning Ordinance, staff must carry out the following responsibilities in a timely and effective manner: the proper intake of development and non-development applications; the assignment and collection of fees; docket management and delivery; electronic and written noticing for public hearings; and the coordination of public hearing logistics. In addition, staff is also responsible for maintaining the Bylaws for each board or commission, membership rosters; updating the Annual Reports; and records management.

What You Should Bring
You should be a strong motivated leader with an enthusiast and collaborative work ethic and the ability to build and maintain team cohesion among the BCU staff. You must also demonstrate strong organization and management skills. You should also demonstrate the ability to interface effectively with policy makers, senior management, planning staff, other departments/agencies, applicants and the public. Strong customer service is a key requirement of the position.

The Opportunity

• Supervises staff assigned to the operations of BCU to ensure that standard operating procedures and deadlines for the processing, docketing and noticing of regulatory cases and hearing logistics are being met;
• Assists BCU staff in providing guidance to Department staff and in resolving problems related to the processing of regulatory applications, docket management and noticing;
• Monitors adherence to City Code and other policies, regulations, and work processes;
• Initiates steps to resolve compliance issues;
• Serves as Secretary to the Planning Commission;
• Tracks future dockets of the Boards of Architectural Review, Board of Zoning Appeals, Planning Commission, Carlyle Design Review Board and City Council for Senior Management;
• Oversees the use of the City's docket management system, namely, Legistar;
• Organizes and directs special projects, and supervises and evaluates staff assigned to these projects;
• Serves as the Department liaison for City Council legislative docket items and coordinates with staff to meet submission requirements and deadlines for City Council Public Hearings;
• Coordinates performance measurement data for Departmental programs;
• Consults with the P&Z Department head, division chiefs, principal planners and planners on all matters related to regulatory cases, records management and docket management; and
• Performs related work as required.

About the Department
P&Z works closely with the community in all areas of the City to carry out City Council's Strategic Plan for vibrant, amenity-rich neighborhoods, protected historic resources, and vital local businesses. With the community as our partner in developing neighborhood plans and reviewing proposals for development projects and businesses, P&Z continues to deliver on the vision the City has developed together.

Minimum & Additional Requirements

Four-Year College Degree; completion of college-level courses in public or business administration or statistics; three-five years of experience in program evaluation, program analysis or policy development work; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred Qualifications

Four-Year College Degree and three-five years' experience in administrative procedures, experience in supervising a team of three or more employees, at least three years of experience working with public bodies, knowledge of planning and public review processes, strong written and oral communications skills, ability to create and track work plans and manage multiple tasks, and the ability to monitor and evaluate program effectiveness and outcomes. Proficiency in data management systems and Microsoft Office Suite Programs, Abode Suite Programs and Geographic Information Systems is important.

Notes

This position requires the successful completion of a pre-employment background check.