Buyer Ii

Location
Fairfax, Virginia
Salary
$58,451.95 - $97,420.54 Annually
Posted
Apr 20, 2019
Closes
Apr 20, 2019
Ref
19-00845
Function
Administrative
Hours
Full Time
Job Announcement

Performs diverse purchasing functions and has responsibility for complex and difficult purchasing actions. Provides timely, accurate, and responsive procurement support through the establishment and management of multi-site commodity and service contracts in support of Fairfax County Park Authority. Develops appropriate competitive solicitation packages, writes bid specifications, experienced public speaker that attends and speaks at pre-bid and pre-proposal conferences and public bid openings, develops strategies, participates in and provides guidance to selection advisory committees, develops strategies and participates in the negotiations process, recommends and prepares contract award documents, and addresses issues resulting from contract or vendor disputes. Will need to travel to meetings with vendor off site, several times a year.

Illustrative Duties

  • Performs purchasing actions for the acquisition of a variety of goods and services for Fairfax County Government and Fairfax County Public Schools, or for a single large agency as described above, in accordance with federal, state and county rules and regulations;
  • Assists in the training and guidance of lower-level buyers;
  • Prepares solicitations, and works with users and county technical representatives to develop specifications for recurring, complex, or unique procurement actions;
  • Researches the availability of state or county contracts that can satisfy an agency's requirement;
  • Selects appropriate bidder's list and prepares advertisements;
  • Conducts pre-bid conferences to clarify the terms, conditions and specifications of the contract;
  • Guides the Selection Advisory Committee during bid evaluation deliberations and assures that proper procedures are followed;
  • Provides guidance to the Selection Advisory Committee and actively participates in contract negotiations;
  • Recommends contract award to the team leader and prepares award documents;
  • Monitors the execution of contracts to ensure that all contract provisions are met;
  • Identifies problems and initiates corrective action when appropriate;
  • Negotiates difficult and/or major contract changes with vendors;
  • Performs contract administration functions;
  • Maintains complete documentation of all actions taken;
  • Assists higher-level personnel with completion of management studies pertaining to procurement activities;
  • Assists in the development of internal procedures and regulations.


Required Knowledge Skills and Abilities

  • Considerable knowledge of the principles, practices, and methods of purchasing;
  • Ability to prepare specifications and review and evaluate bids and proposals;
  • Ability to assist and guide the work of lower-level buyers;
  • Ability to use sound judgment in making independent decisions;
  • Ability to maintain effective working relationships with technical representatives from other agencies and vendors;
  • Ability to collect and analyze data;
  • Ability to utilize an automated procurement processing system;
  • Ability to prepare clear and concise reports.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to graduation from an accredited four-year college or university with major course work in business administration, public administration, or a related field; plus two years of experience in technical procurement work, including considerable experience with automated procurement processing systems.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and a credit history check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Experience reviewing and evaluating bids, proposals, and contracts. Excellent customer skills Well-developed oral and written communication skills Ability to establish and maintain effective working relationships with both external and internal contacts. Experience using Microsoft Office Suite of products. Experience with automated procurement systems.

PHYSICAL REQUIREMENTS:
Sedentary with walking and lifting less than 5 pounds. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314 . EEO/AA/TTY.

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