Administrative Assistant Iii

Location
Fairfax, Virginia
Salary
$38,462.94 - $64,104.35 Annually
Posted
Apr 20, 2019
Closes
Apr 20, 2019
Ref
19-00847
Function
Administrative
Hours
Full Time
Job Announcement

Manages the reception area receiving phone calls, deliveries, and visitors for a law office. Provides support to attorneys, paralegals and administrative assistants. Opens, scans and date stamps all incoming mail and distributes all mail and faxes using Office software system. Performs factual research including internet searches for basic investigative information for cases. Performs queries and research in case management system. Ensures time-sensitive legal documents are picked up for delivery by couriers. Oversees archiving of closed files. Provides a high level of customer service to all who contact this law office, including the county's administrators, employees, and the public. Serves as agency courier by driving to and from the Fairfax County Courts on a daily basis to file and retrieve legal documents.

Note: The assigned functional areas of this position are receptionist/public contact, information systems and word processing.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.

Word Processing/Typing
  • Basic skills in the use of Microsoft Word.
Math Skills
  • Basic math skills.
PC Skills
  • Basic skills in the use of applicable Microsoft Office Suite software.
Communication
  • Ability to write simple documents.
Information Abilities
  • Ability to process and integrate complex data.
Interpersonal Abilities
  • Ability to establish and maintain effective working relationships with both external and internal contacts.
Purchasing and Accounting
  • Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing).
Personnel and Payroll
  • Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions).
Executive Assistance
  • Ability to maintain confidentiality and be sensitive to political issues.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATION & LICENSES:
Must have a valid driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and a driver's license check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Prior experience working in a legal environment. Proficient in the use of Microsoft Office computer software, especially Word, Excel, Outlook, and PowerPoint. Ability to multi-task.

PHYSICAL REQUIREMENTS:
Duties are generally sedentary performed in a frequently stressful, fast-paced office environment. Must be able to lift and move 10 pound boxes. Physical requirements can be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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