Coordinator, Development & Strategic Partnerships
We are the oldest and largest global professional membership organization representing the field of endocrinology. Our members come from 122 countries, with 40 percent living outside the United States. We are unique in that our members are not only on the frontier of breakthrough research discoveries, but they also apply this knowledge in the treatment of patients with hundreds of debilitating hormone-related diseases and conditions.
We are seeking a Coordinator, Development & Strategic Partnerships to coordinate key aspects of the Development & Strategic Partnerships department activities including fundraising and committee activities. The coordinator plays a key role by supporting various administrative activities of the department and assisting with the development and implementation of the entire sponsorship/medical grant process for ENDO, CEU, and other Society programs.
What you’ll bring to the job:
- BA/BS, or equivalent work experience; experience in healthcare or pharma a plus
- At least 1 year of experience in related positions
- Excellent organizational skills and attention to detail
- Excellent ability to work independently/follow-up on assignments as necessary
- Superior written and verbal communication skills.
- Excellent interpersonal skills
- An interest in healthcare and drive to learn about the dynamic forces affecting such
- Demonstrated ability to manage multiple projects and meet ambitious deadlines
- Proficiency in using tools like Word, Excel and PowerPoint
- Ability to learn new technology as required
- Occasional travel and ability to attend some weekend meetings required
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
Work with department as the overall lead to support the ongoing relationship-building and prospecting for members of the Society’s Corporate Liaison Board (CLB). Responsibilities include:
- Coordinate conference calls with current and prospective stakeholders.
- Maintain updated documentation on all key contact communication and data; including main points of contact at each current and prospective stakeholder both US and globally.
- Prepare briefing, minutes and follow up materials for phone calls emails and in-person meetings and update NetForum to track all documentation.
- Work with Chief Development Officer and Director to prepare and distribute agenda materials for calls and in-person meetings with CLB members, ES staff and other stakeholders.
- Coordinate logistics for corporate meetings on- and off-site.
- Follow-up on the implementation of all CLB member benefits, including invoicing membership dues, scheduling of semi-annual meetings, coordination of complimentary registrations, approving access to members-only content, scheduling monthly calls with ES leadership, coordination of media relations and advocacy support with internal staff.
- Work with Communications and Marketing department to update CLB webpage with fresh content as needed.
- Identify new CLB members for prospecting, and follow-up with lapsed CLB members for renewal of membership.
- Serve as main logistical lead for two large CLB meetings per year. Work with other departments (membership, advocacy, marketing, education/meetings) to oversee all logistics; issue out invitations and track responses of all CLB companies and ensure a first-rate member experience for all attendees.
- Serve as primary liaison with the Finance team to ensure timely submission and payment of dues by CLB members.
- Develop tracking and monitoring system for CLB companies who fund sponsorship initiatives and liaise with various internal team to ensure contract fulfillments are completed on time.
- Coordinate logistics of various special events, such as the Corporate Recognition Reception at ENDO. Specific responsibilities include guest list creation, invitation design and distribution, tracking responses, selection of catering and room design, facilitating housing arrangements for attendees, gift ordering and sponsor recognition.
- Serve as main logistical lead for setup of DSP office at ENDO and other meetings, as needed. Specific responsibilities include ordering and shipping all needed materials and working with Meetings department to setup on-site office (i.e. furniture, AV, catering, signage).
- Providing administrative support to department as needed, including logistical support for ENDO and CEU.
- Coordinate with Finance team to maintain up to date tracking of department budget.
- Coordinate travel and housing arrangements for DSP staff as needed.
Work with department staff to prepare and finalize grant submissions as assigned. Responsibilities include:
- Assist DSP staff in preparing grant submissions materials for assigned programs and submit grant proposals via grant portals or as specified by the funder.
- Keep track of funder submission and reporting requirement changes or updates.
- Participate in regularly scheduled meetings with DSP staff to provide pertinent status updates.
- Maintain documentation of partner proposals and requests.
- Assist DSP staff to communicate with Education and Finance departments to finalize reconciliations for grants received (e.g., sending reminders to other staff for information needed to complete reconciliations and submitting reconciliations through grant portals or as specified by the funder).
- File and maintain up-to-date records of all executed Letters of Agreement in department’s drive and netFORUM).
- Provide backup maintenance and support of accurate lists of online portals, passwords, and other information used for submitting grants.
- Assist DSP staff in preparing and maintaining key departmental reports, including weekly sponsorship report, grant status report, and updates for committee meetings (e.g., Council, Finance & Audit Committee, etc.).
Work with department staff to develop funder prospecting and pipeline reports. Responsibilities include:
- Assist with the development of regular process for sharing information on the pipeline of the pharmaceutical industry across the breadth of endocrinology, within and outside the USA.
- Assist with creation and upkeep of system for tracking RFP’s and other potential funding vehicles for the Society; and work with department staff to keep track of these sources and regularly check in on opportunities and appropriately disseminate information internally.
What you’ll do well:
- Interact and communicate with individuals at all levels of the organization. Plan and organize tasks to achieve objectives. Organize in sequential and/or logical order in preparation for accomplishing an objective. Have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Microsoft Office Products, AMS).
- Be relied upon to ensure that projects within areas of responsibility are completed in a timely manner. Monitor programs and/or activities and take corrective action when necessary.
- Work cooperatively with others to achieve common goals. Effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and workings towards solutions that all team members can support.
- Develop and maintain strong relationships with members by listening, understanding and responding to identified needs. Respond to member/leadership/community needs; actively promote positive relationships with the membership and other groups (committees, leadership, stakeholders, etc.). Exhibit high level of customer service and identify ways to improve service procedures/levels within own position. Respond and follow-through on internal and external requests.
What you’ll get out of it:
- Working with a staff that has passion for our mission, believes in one another and has fun.
- The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
- A chance to make a contribution in a fun job with room to make it your own.
- A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.