Meetings Director

Cystic Fibrosis Foundation
Bethesda, MD
Apr 17, 2019
Apr 17, 2019
Full Time
JobThe Cystic Fibrosis Foundation has an immediate opening for a Director of Meetings to manage all CFF major conferences and meetings. The Director will utilize strategic leadership to establish and innovate best-in-industry practices for all Foundation meeting and conferences. The Director will have direct and indirect oversight of budget, project teams, meeting locations, site and supplier selections (RFP's, contracts, contract fulfillment), logistics, safety & security, hotels, registration, etc.. The Director will also engage in program and session development for Medical Meetings, engage in Continuing Medical Education (CME and abstract activities) management, and leadership of the annual conference Program Planning Committee and their activities. The position coordinates relevant communications, technology, and marketing strategies as required, and serves as the primary contact to corporate collaborators for annual conference exhibits and sponsorship revenue. ESSENTIAL DUTIES AND RESPONSIBILITIES:Create meetings that exceed expectations; apply technology, improve programming, and provide unexpected enhancements.Identify trends, conduct industry research, and monitor meeting development best practices to reduce costs, increase efficiencies, and better address needs of the CF community.Develop RFP criteria for site and service providers for major meetings.Research, analyze, and report results of RFP's; recommend site for major meetings. Coordinates with Convention Visitor Bureaus (CVB) as required.Select general services contractors; registration, housing, audio-visual & presentation management services, and all other essential suppliers (or single solution provider). Supervise site selection and essential suppliers for various other meetings.Collaborate with relevant staff for oversight of major internal meetings, including on-site.Produce and maintain relevant metrics and key performance indicators for major meetings, including attendance, budget, CME, etc.Develop, administer, and reconcile budgets for major meetings.Negotiate transparent contracts and ensure contract fulfillment as required.Develop and maintain guiding principles for effective planning and site meetings.Conduct site visits and direct planning meetings for major meetings, as required.Collaboratively develop and lead planning committees as required, provide relevant updates to management and implement action items as required.Collaboratively develop and implement communication plans for major meetings and relevant planning committees.Supervise the Meetings team, including direct and indirect reports. Execute annual performance reviews and development & incentive plans.Utilize internal and external resources to develop detailed plans and specifications for major meetings, considering opportunities to obtain and measure KPIs (participation, revenue, satisfaction, etc.)Collaboratively coordinate corporate sponsorship and grant opportunities for major meetings. Serve as liaison for all support and sponsorship negotiations and contracts.Coordinate revenue (exhibits, sponsorship) including all exposition operations for annual conference. Collaboratively develop exhibitor guidelines and agreements.Maintain transparent sponsorship guidelines and ensure all tangential awards, points and benefits are collected in accordance with industry best practices.Develop and coordinate the Foundation's Continuing Medical Education ("CME") program, including abstracts, applications, etc.KNOWLEDGE, SKILLS AND ABILITIES:Certified Exhibit Manager (CEM) and/or Certified Meeting Professional (CMP) designation preferred.Minimum of 8 to 10 years in meetings management and logistics, with a preferred minimum of five years in the not-for-profit, or medical association.Strong supervisory abilities for large internal team and teams of 20+ contractors and vendors for annual conference.Solid conceptual, analytical, and problem-solving skills with the ability to anticipate challenges, make quick decisions, and rectify issues efficiently and effectively under high pressure circumstances.Strong budget management skills.Solid comprehension of industry ethics guidelines and CME regulations.Ability to manage complex meetings and events with great accuracy and attention to detail.Strong organizational abilities, including the ability to manage and prioritize complex issues and demands in a fast-paced environment.Exceptional verbal, written, and interpersonal skills.Strong negotiation skills, with solid understanding of vendor contract terms and language and experience negotiating contracts.Ability to develop and maintain effective working relationships with internal and external stakeholders.Strong commitment to the Foundation's values.Travel: approx. 10% for pre-planning meetings, site selections, and industry conferences. Extended stay (8+days) is required for annual conference.The Cystic Fibrosis Foundation (CFF) and its employees embrace their commitment to its core values. These core values are the pillars on which CFF stand and will continue to sustain us as we move forward.Keep sight of what really matters: Our decisions are based on what is best for people with cystic fibrosis and their families.Aspire for excellence in all we do: We take pride in our work. We are committed to continuous learning and improvement.Stronger together: We collaborate and work together so that we can learn more and achieve more.Innovate with courage: We embrace challenges. We reach beyond boundaries in pursuit of our vision.Care about our people: We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.

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